Key takeaways
- PM tools are now tailored for the use of marketing teams, construction projects, software development, and more.
- Gantt charts, Kanban boards and shared dashboards enable smoother coordination.
- Modern software lets teams implement frameworks that suit their styles of working.
The current business climate requires more than entry-level project management software. To streamline processes, facilitate collaboration, and achieve higher productivity levels, businesses from different sectors need a tool with comprehensive, customizable features. Zoho Projects is one such tool that project managers can trust. Let's take a look at different project management use cases that you can apply to your own organization.
1. Information technology (IT) and software development
Navigating complex projects with ease
Project teams in IT and software development have a lot on their plate—testing, coding, development, releasing, and repeating the entire process looms as a challenge to teams working on back-to-back deadlines. Project management software structures this approach, enabling them to handle tasks, timelines, and everything else involved in the delivery of successful outputs.
Use cases
- Agile project management: Streamline agile processes using project management software to eliminate silos, promote transparency, and keep IT teams on the same page. This helps teams continuously improve, adapt to change, and deliver iteratively.
- Bug tracking: Track software-related bugs right from the time of submission to the point of resolution. The prompt notifications, periodic check-ins, and monitoring maintain quality and enable seamless delivery.
- Resource allocation: Optimization of workload based on skill sets, experience, and bandwidth helps team members pick up tasks of interest, bringing in transparency and accountability.
The Zoho Projects advantage
IT teams can lay out their work items on kanban boards, track issues in a dedicated module, and view employee task data on workload charts to gather high-level task information or drill down into the details of each task.
2. Marketing and advertising
Crafting campaigns that shine
Marketing campaigns have many moving pieces working asynchronously to set your brands up for success. We understand the demands of coordinating between teams, getting every detail right, and making sure everything goes according to plan. Leave the labor to project management software and concentrate on strategizing work that gives you the best ROI.
Use cases
- Campaign planning: Break down your campaign into smaller chunks that you can outline in your software, and later, start discussions right there without switching apps. Set objectives and adhere to them by assigning campaign tasks to members. Tasks can be rolled up all the way to the main campaign so context isn't lost and work items are tracked carefully.
- Content management: Ensure that marketing materials are created, reviewed, and published smoothly through constant supervision over project management tools.
- Analytics: Measure campaign outcomes against standard parameters so you can improve strategies and exceed expectations.
The Zoho Projects advantage
Zoho Projects offers project templates so you don't need to create a new project from the ground up. Break campaigns down into smaller tasks and visualize them on Gantt charts, Kanban boards, or as a list. Zia Insights dissects data and highlights game-changing statistics that your team members can use to sharpen their decisions.
3. Construction and engineering
Engineering successful projects
Multifaceted workflows, a countless number of stakeholders, and soaring goals—these are the components that make up construction industry operations. Every single phase requires meticulous planning and tracking; one setback and the whole plan falls through. Project management software builds a solid foundation for teams to create projects that stand the test of time.
Use cases
- Project scheduling: Overlapping processes cause chaos. When you develop structure and adhere to a strict timeline, your teams have more reason to maintain consistency and complete construction work on time.
- Document management: Contractual agreements, permits, project charters, blueprints, and the risk register are pivotal to project success. Project management software keeps these documents securely in one place, eliminating the need to pay for a separate document management platform.
The Zoho Projects advantage
Our tool supports a traditional approach, suiting linear projects that cannot afford to stop and start. Implement the work breakdown structure to deconstruct massive projects into smaller tasks that you can get to working on right away.
Gantt charts showcase tasks in the form of visual graphs and help you create dependencies between tasks to evade delays and fast-track processes.
Zoho Projects offers central storage capabilities, so every associated document stays together in one place. Work on the latest version of your document, set appropriate permissions, and stay up to date on developments.
4. Education and training
Transforming instruction with smarter planning
Running an educational institution is no easy feat. Lesson plans, course programs, event management...the list goes on. With the help of project management software, you speed up processes, work on effective planning strategies, and focus on making a difference.
Use cases
- Curriculum development: Your learning objectives need to be reflected in your content. Map your tasks to specific objectives and easily view the details of each one.
- Event coordination: Training sessions, seminars, and workshops need careful planning, coordination, and execution to classify as a success. Project management software allows you to map events onto charts and reports to record information for future reference.
- Resource allocation: Assign tasks to every coordinator and see their progress reflected on charts. Teams that are aware of their duties can carry out tasks accordingly.
The Zoho Projects advantage
Zoho Projects streamlines learning programs, organizes work items for pain-free curriculum planning, allocates resources to teams to promote transparency, and brings the event to a successful close.
5. Event planning
Orchestrating memorable events
So much needs to go right for the grand event to align with expectations. From venue selection and the guest list to multi-team coordination, no stone should be left unturned. Project management software magnifies the tiniest details required to run a successful show.
Use cases
- Task lists: Break complex checklists into smaller, clearly defined components that you can keep tabs on.
- Vendor coordination: Interact with different teams from the same place, manage communications, and ensure coordinators are notified of every event.
- Budget tracking: Keep your expenses in check. Monitor spending with clear financial plans that you can easily refer to at any time.
The Zoho Projects advantage
Customize roles and user profiles tailored to your event. With the vendor portal, those outside your immediate team can take part in event activities through Zoho Projects. Our collaboration module keeps communication intact, secure, and continuous, so you're ready to take on the day without a hitch.
6. Healthcare and pharmaceuticals
Enhancing patient care and research
Whether it's an outpatient procedure or inpatient admission, healthcare institutions need to document information, facilitate procedures, handle payments, and ensure a smooth discharge. Pharmaceutical companies require precision in planning, tracking, and overseeing maintenance. A competent project management platform brings these activities to effect, minimizing intervention and maximizing efficiency.
Use cases
- Clinical trials: Software can collate patient enrollment data, secure regulatory compliance documents, and streamline every activity.
- Regulatory compliance: Achieve industry standards through up-to-date documentation, data protection, and approvals.
- Facility management: Plan and manage activities around staff responsibilities, daily operations, maintenance, and the overall upkeep of the institution.
The Zoho Projects advantage
Zoho Projects streamlines workflows, accounts for compliance, and enables facility management through visual Gantt charts, intuitive reporting, and built-in collaboration features. Establish control over workflows and ensure smooth, successful operations at your institution.
7. Legal services
Managing cases with precision
Law firms have to deal with multiple cases at once, all while hitting deadlines, keeping track of documents, and running smooth workflows. Project management software organizes work items, ensuring legal teams can mitigate legal risks, draft and review contracts, and manage disputes.
Use cases
- Case management: With the help of project management software, legal teams can monitor case progress, stay on top of court dates, and facilitate seamless client communications.
- Document handling: Legal teams can handle, store, and retrieve documents right from one place and work on the latest versions—no need to save multiple versions of the same file.
- Time-tracking: Record and send invoices for billable and non-billable hours.
The Zoho Projects advantage
Legal teams can use Zoho Projects to track case progress, securely store legal documents, and organize work items for smooth workflows.
8. Manufacturing
Streamlining production processes
To push products from raw to ready, manufacturing companies work arduously to coordinate teams, schedule workflows, supervise supply chains, and oversee quality control to meet uncompromising standards. With the help of project management software, managers can achieve optimal manufacturing efficiency, straighten out inconsistencies, and bolster throughput rates.
Use cases
- Production planning: Meet demand forecasts and ensure every phase aligns with industry standards. With project management software, you're able to schedule timely manufacturing processes and avoid contingencies.
- Inventory management: Infrequent monitoring can cause low stock, resulting in shortages or budget overruns. Constant supervision on project management software nips this problem in the bud.
- Quality assurance: When every process undergoes thorough quality checks to align with industry standards, manufactured products are lean and clean.
The Zoho Projects advantage
Zoho Projects ensures every process is monitored over Gantt charts and kanban boards, automated on blueprints and workflow rules, and streamlined across teams through collaboration modules and intuitive workload reports.
Elevate your project management experience with Zoho Projects
While different project teams have unique industry standards to meet, the end goal is the same: achieving project success.
Zoho Projects is a powerful project management software that stands out through its extensive ecosystem, adapting to various business requirements. With its user-friendly interface, easy-to-implement features, and numerous customizations, Zoho Projects is an invaluable asset for half a million SMBs and enterprises worldwide, helping them scale up and achieve enhanced efficiency.