Settings

Settings

General Settings

Skill Set

Skill Set Matrix - Organization View Access

Define skill set matrix access by selecting the applicable roles. Only the users in these roles will have access to the skill set matrix.

Approval for skill tagging and level upgrade

When this option is enabled, an employee needs to get an approval before they can upgrade their own skill level.

Mandate supporting document for level upgrade

Once this option is enabled, when trying to upgrade the skill level you will get this popup message. 

The level will be upgraded only after a supporting document is attached.

Add level descriptions

By default, the skill levels are 1,2,3 and 4. You can however choose to denote each number with a relevant description. By enabling this option, the level descriptions you add will be displayed at the bottom of the skill set page. 

Configure Access permission

Define the actions that can be performed related to skill sets by the users in these roles. The actions include view, add, upgrade and delete.

Note: View access needs to be selected in order to enable tag, upgrade and delete access permissions.

Feedback

If you want to encourage employees to give their feedback without having to reveal their identity, you can Enable it for Anonymous feedback.

Feedback level defines to whom you will be able to give feedback. If Department is chosen, then you will be able to view and give feedback to all members within your department. If Organization is given, then you can give feedback to anyone in the organization. 

Additionally, let us understand how feedback level and the feedback modules interact. 

Let's assume that feedback is enabled for the Department level and Peer-to-Peer feedback has also been selected. In such a case, an employee will be able to give feedback to all in their department, except to their direct line of reporting hierarchy. 

In another configuration, let's say that feedback is enabled for the Organization level and 360-degree feedback has also been selected. In such a case, an employee will be able to give feedback to everyone in the organization. 

Click here to learn more about the Feedback module. 

Goals Access

Using this setting, you can additionally give permissions to the other employees to access goals. Select the custom employee field for whom you want to give permission. Select from view, add, edit and delete permissions. 

Weightage

Competency Weightage

Enable to have a definable weightage value for Competencies. When disabled, you can only tag Competency, weightage value for Competencies cannot be defined.

KRA weightage

When managers are tagging KRAs to their reportees, define if you want them to enter a weightage for KRA. When disabled, KRAs can only be tagged with no option to enter a weightage.

Enable to remove weightage limit

When an admin is mapping KRAs, Competencies, or Skill Sets to entities such as Domain, Designation or Department, the total weightage limit is, by default 100%. This settings helps you remove this restriction by selecting the modules for which you want to allow total weightage to exceed 100%.

Employee Review Feedback

In this setting, you can edit, enable feedback terms than employees can use to provide feedback on their appraisal. Click on a feedback term to change text.

You can also extend review for a specific number of days for one of the feedback choices. 

For instance, you can set a rule that when an employee chooses Not Satisfied, then the review gets extended for 5 days. 

You can also set the number of days to be given based on various scenarios by using the + icon.

Edit Performance Vs Potential categories

The nine boxes in the Performance vs Potential matrix will have default names. You can, however, choose to rename these as per the needs of your organization. 

Rename Terminology

Using this option, you can rename some of the tab names based on how it is termed in your organization.

Customize sections in review

Using this option, you can reorder the sections in various reviews of the appraisal process.

Export Settings

To limit appraisal cycle data export functionality to only the administrator, enable the corresponding option as shown below.

Additionally, for adding employee data such as Designation, Department, Location, etc to all exports, select the form fields using the space provided.

Multi-rater Types

When multi-rater feedback is enabled, feedback is received from a diverse group of people including peers, employees from other functional teams and managers.This option enables you to categorize these multi-raters into specific types. There are four types given by default. You can have a maximum of 5 types and you can also customize the current type names as per your needs.

 

Note:To disable multi-rater types, go to Settings > Forms > Performance > Multi-rater and disable the Type field.

Salary Hike Settings

Salary hike is often a part of the appraisal process. This setting allows to select the choice of salary increment method that is to be made available during the appraisal process. If your organization processes hike in percentage, say 10% or so, select Percentage,
or if the amount is to be decided and keyed in, select Amount option.

 

Performance Administrators

In this section, you can define exclusive administrator access to the Performance module and assign permission to specific users to access performance data.

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Why is it useful?
Some organizations may require that only some administrators can access performance related data during the appraisal process and may want to give access to specific performance data to users who are not admins. All this can be achieved with the performance administrators settings.

To access Performance Administrators, navigate to Performance > Settings > Performance Administrators.

Let us look at the different types of Performance Administrators.

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Module Administrators
Selected existing admins in the organization, who will have exclusive access to performance settings and data.

Select role for remaining Admins

The admins who are not assigned as module admins, will have the role selected here. All permissions of this role will apply to them and they will become non-admins for the Performance module.

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Custom Administrators
Selected administrators, who will have specific permissions to view and edit performance data and reports.

  • The default options to give permission for are Department Head and Reporting To.
  • You can also add new custom admins by selecting lookup fields from the employee form.

To view data which can be accessed by Custom Admins who have been given access to performance data, use the Appraisee View filter and select the specific custom admin from the drop-down.

Similarly, to view the data for a report, use the filter icon under the specific report.

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Usecase
Adding HR Managers as Custom Admins

You want to give access to specific HR managers who are facilitating the appraisal process. They are users who otherwise do not need access to performance data or reports.

You can do this as follows:

  1. Go to Settings, and then, Forms.
  2. Select the employee form from the drop down.
  3. Add a lookup field.

  1. Enter a name for the lookup field, such as Appraisal Facilitator.
  2. Under Display as, select the appropriate option based on how many users you want to allow access.
  3. Select Employee under Import data from.
  4. Click Done.

You have now created the lookup field in the employee form.

  1. Navigate to Performance > Settings > Performance Administrators.
  2. Go to the Custom Administrators section and click Add Custom Admin.
  3. Select Appraisal Facilitator from the lookup field options.

  1. Enable performance data and reports access, as required.

You have now added the custom admin and given them the required permissions.

Now, users who are Appraisal Facilitators for certain employees will be able to view and edit the performance data and reports of all their employees.

  • To view performance data, click the Appraisee View filter and select Appraisal Facilitator.

  • To view reports data, go to the report filter and select Appraisal Facilitator.

Permissions

Permissions in the Performance Module work differently as many users who are usually not associated with the employee, may be tagged as reviewers or users who give information to evaluate the employee. These users, therefore, may need permissions to perform those specific actions related to the appraisal process.

This table gives you details on the permissions that users have within the Performance Module.

  • Features and Navigation: lists the feature name and the navigation path in the product to access it.
  • Action: lists the action performed by the user.
  • Default Access: lists the users who have access to the features by default.
  • Additional access configuration: lists the users/ways to give additional access along with the navigation path in the product.
No.Feature and navigationActionDefault accessAdditional access configuration
1

KRA Library

(Settings > KRA)

Add, Edit, Delete, Import

 

Admin 
2

Map KRA

(Settings > KRA)

Add, Edit, Delete, ImportAdmin 
3

User KRA

(My Review > KRA)

Tag, Edit, Delete, ImportAdmin

Reporting Manager , Employee

(Performance > Settings > Permissions)

4

User KRA

(My Review > KRA)

ExportAdmin, Reporting Manager, Employee 
5

User KRA

(My Review > KRA)
View, Comment, ExportAdmin, Reporting Manager, Employee, Reviewer 
6

Skill Set Library

(Settings > Skill Set)

Add, Edit, DeleteAdmin 
7

Map Skill Set

(Settings > Skill Set)

Add, Edit, Delete, ImportAdmin 
8

User Skills

(My Review > Skill Set)

Tag, Upgrade, Delete, Import, ExportAdmin

Department Head, Reporting Manager, Employee

(Settings > General Settings > Skill Set)

9

User Skills

(My Review > Skill Set)

ViewAdmin, Reviewer

Department Head, Reporting Manager, Employee

(Settings > General Settings> Skill Set)

10Skill Set MatrixViewAdmin, Reporting Manager

 Other Roles

(Settings > General Settings > Skill Set > Skill Set Matrix - Organization View Access)

11Feedback CategoriesAdd, edit, deleteAdmin 
12Feedback to usersAddAdmin, Reporting Manager, ReviewerPeers, Other users
(Settings > Feedback), Department, Organization Settings > General Settings >Feedback)
13Feedback to usersDeleteUser who gave feedback can delete it 
14GoalsAdd, Edit, DeleteAdmin

Form Record Permissions for roles

(Settings > User Access Control > Permissions)

15GoalsView, Export, CommentAdmin, Reporting Manager, Reviewer, Employee 
16GoalsAdd, Edit, View, Delete, Import, Export 

Employee lookup fields

(Settings > General settings > Goals access).

17GoalsArchiveAdmin, Reporting Manager, Reviewer, Employee 
18Associate Jobs to GoalsAddAdmin

Form Record Permissions for roles

(Settings > User Access Control > Permissions)

*Must have Job Add permission

19Associate Jobs to GoalsTagAdmin

Form Record Permissions for roles

(Settings > User Access Control > Permissions)

*Must have Job View permission

20Competency Library (Settings > Competency)Add, Edit, Delete, ImportAdmin 
21Map Competency (Settings > Competency)Add, Edit, Delete, ImportAdmin 
22User Competency (My Review > Competency)Tag, Edit, Delete, ExportAdmin, Reporting Manager 
23User Competency (My Review -> Competency)ImportAdmin 
24Summary Questions (Settings > Summary)Add, Edit, DeleteAdmin 
25Summary notes and answersAdd, Edit, Delete, ViewAdmin, Reporting Manager, Reviewer 
26Employee SalaryAdd, DeleteAdmin 
27Employee SalaryView, Edit, Import, ExportAdminForm Record Permissions for roles (Settings > User Access Control > Permissions)
28Self AppraisalEditAdmin, First Level ReviewerForm Record Permissions for roles (Settings > User Access Control > Permissions)
29Self AppraisalAddEmployee 
30Self AppraisalDelete, ImportAdmin 
31Self AppraisalViewAdmin, First Level Reviewer, Employee 
32Multi-rater SelectionImportAdmin 
33Multi-rater SelectionAddAdmin, Reporting ManagerEmployee (As per configuration in Appraisal Cycle).
34Multi-rater FeedbackAdd, EditMulti-rater 
35Multi-rater FeedbackViewAdmin, Multi-rater, ReviewerEmployee (When review is published)
36Multi-rater FeedbackDeleteAdmin 
37Salary HikeAdd, Edit, View, ExportAdmin, Hike AppraiserEmployee (When review is published)
38Salary HikeImportAdmin 
39Performance AppraisalEditAdmin, Reviewer 
40Performance AppraisalViewAdmin, Reviewer 
41Performance AppraisalExportAdminReviewer (Settings > General Settings> Export Settings)
42Performance AppraisalImportAdmin 
43Continuous Review (Self)Edit, AddEmployee 
44Continuous Review (Self)ViewEmployee, Continuous Review Reviewer 
45Continuous Review (Review)Edit, ViewAdmin, Continuous Review Reviewer 

Overall data and settings admin for performance module can be set under Settings > User Access Control > Admin Operations.

Exclusive performance administrators can be set under Performance > Settings > Performance Administrators.

 

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