Zoho Finance Plus & the GDPR

Key principles for processing personal data

GDPR has laid down six key principles for organizations, based on which they should process personal data. It mandates that personal data shall be:

Processed lawfully, fairly and in a transparent manner;
Collected for specified, explicit and legitimate purposes and not further processes for other purposes;
Adequate, relevant and limited to what is necessary;
Accurate and, where necessary, kept up to date;
Kept for no longer than necessary;
Processed in a manner that ensures appropriate security of the personal data.

Should your business be GDPR compliant?

If you’re a business in the EU or have customers or vendors there, it is mandatory that you are GDPR compliant. So, it is important to take the necessary steps to be GDPR compliant. And we are here to help you be compliant.

Zoho’s Commitment to GDPR

At Zoho, we always believed in keeping our user’s data private and secure. We never share our user’s data with any third parties unless a user requests it explicitly. We are sincerely committed to keep our user’s data safe and to fully comply with the GDPR.

Know the rights of a Data Subject
Right to be Informed

Data subjects have the right to be informed of how, when and where their personal data is being used.
Right to Access

Data subjects have the right to access their data and verify that the processing of your data is lawful, at no charge.
Right to Rectification

Data subjects have the right to correct any inaccurate information about them that is stored with you.
Right to be Forgotten

Data subjects have the right to have their personal data deleted.
Right to Data Portability

Data subjects have the right to export their data from your system in a machine-readable format.

Zoho Finance Plus as a Data Controller

Data Access and Rectification

You can view your personal data in the organization profile of a Zoho Finance Plus product and update it as needed.
Data Portability

You can export all your data from Zoho Finance Plus in a machine-readable format and you can protect the exported files with a password.
Data Erasure

When you delete an organization, all your data is deleted from Zoho except the data that is needed to fulfil our contractual obligations.
Data Usage

Our Privacy Policy explains in detail as to how, when and where we use your data.

Zoho Finance Plus as a Data Processor

Data Access and Rectification

If your data subject invokes the right to access or rectification, you can direct them to access their personal data in the Client or Vendor Portal and correct them as required.
Data Erasure

If your data subject invokes the right to be forgotten, it is the responsibility of a data controller to delete all the personal data of the data subject. In Zoho Finance Plus products, since financial transactions are created using your customer or vendor’s personal data, we do not allow you to delete the contacts unless all the associated transactions are deleted. In this case, you can edit the contact and delete the Personally Identifiable Information of your customers or vendors in Zoho Finance Plus products. However, if you want to delete all the personal data of a contact, then you can delete them after deleting all the associated transactions.
Data Encryption

The sensitive personal information of data subjects in Zoho Finance Plus products is encrypted and stored securely. You can use the encryption option in a custom field to encrypt and store other personal data.
Control over access to personal data

Provide role based access to keep the personal data of your customers and vendors secure and restrict others from accessing it.
Audit Trail

Zoho Finance Plus product’s Audit Trail feature will enable you to track every change that is made to a transaction. This will help you during auditing to know when, how and who accessed the personal data.

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Zoho Finance Plus & the GDPR

Key principles for processing personal data

Should your business be GDPR compliant?

What happens if you don’t comply with GDPR?

Key GDPR Terms

Zoho’s Commitment to GDPR

Know the rights of a Data Subject

Zoho Finance Plus as a Data Controller

Zoho Finance Plus as a Data Processor