Scrum and Chatbot: an Elite Duo 

Zoho Cliq | September 4, 2019 | 3 min read

How would you feel if you had to organize the same meeting every two days to check a project’s progress? Now imagine you are heading up several separate projects—wouldn’t you want help managing your teams? And what better way than to use Scrum that’s trusted by teams all over the world. If you have thought of scrum framework, but not sure of how to manage the process, then luckily, we have the perfect solution: Scrum Bot, a lightweight virtual Scrum master at your service!

 Scrum is a tried and true agile framework used by teams across the world to increase project quality and customer satisfaction. In fact, a research study conducted by Scrum Alliance reveals “85% of respondents say Scrum continues to improve their quality of work life.

 If you’re familiar with Scrum, then you must know the intricacies of how Scrum works. Deploying Scrum and adapting the framework across your team involves a sizable amount of effort and dedication from your part, not to mention the need of a Scrum master.

To help fill this need, we created Scrum Bot, a lightweight adaptation of the Scrum framework to assist with organizing, scheduling, and tracking sprint goals. Before diving into how Scrum Bot can work for you, let’s take a look at how integrating Scrum methodology into your team’s process can amp up productivity and morale.

Scrum’s proven power

Scrum framework breaks large projects into smaller pieces which can be completed in a short time frame. By using Scrum, your team can see:

Better project quality: Scrum prioritizes continual feedback and exposure by incorporating daily stand-up meetings to track progress step by step. 

Increased collaboration: Scrum teams collaborate and take ownership of project quality. Conducting frequent meetings helps the team know where they stand and what has to be done. Holding daily ten-minute stand-up meetings keeps members organized around completed work, future work, and potential roadblocks.

Rapid adaptation: Teams using Scrum methodology have more opportunities to control project performance and make corrections as needed. Setting priorities at each sprint interval rather than at major milestones gives your team ample time to accommodate and implement changes.

Accelerated delivery: Save time by using sprint retrospect and continual improvement during each stage of Scrum to handle issues and roadblocks early on. Additionally, integrating stakeholder feedback during the sprint helps make the project market-ready within the set goal time.

Overall, Scrum works by breaking large projects into small pieces by setting up goals and running time-bound sprints to reach those goals on time.

Is deploying Scrum a lot of work?

Yes, however easy and simple it sounds, getting everyone aboard Scrum involves quite a bit of work. Scrum methodology fundamentally changes the way a team works, which can cause team members to resist adopting the new process initially. Without clear guidance and communication, using Scrum framework incorrectly can lead to misunderstandings and mistakes. To use Scrum effectively, you’ll need a Scrum master to get things on track and plan the project.

Here’s where Scrum Bot can help

 As mentioned earlier, Scrum Bot is a lightweight chatbot adaptation of Scrum framework. Who wouldn’t prefer having someone else take care of the repetitive, stressful work? Additionally, holding your Scrum meetings and sprint plans in a collaborative Cliq channel ensures all information is presented simply and transparently, keeping your entire team involved.

Scrum Bot covers the core aspects of agile development, making it easy for newcomers to delve into Scrum with ease. Scrum Bot takes out the complexity of Scrum methodology by being a friendly chatbot with on-the-spot directions and helpful tips to guide everyone through. The moment you subscribe, Scrum Bot greets you cheerfully and takes you on a small welcome tour to learn how to use the bot. With just four steps you can manage your projects with Scrum Bot:

1. Create and run sprints

Create your sprint in Scrum Bot and dedicate a channel for it. One important thing to consider here is setting your sprint goal. Break your sprint goal into smaller work items so completing each item takes you one step closer to your sprint goal.

 2. Designate the responsibility

Assign work items (all the tasks of the sprint) to your team members and define their contribution to the sprint goal.

 3. Plan a quick stand-up meeting

When creating a sprint, you can set questions for stand-up meetings and Scrum Bot will gather and post answers from the team, encouraging further transparency and collaboration.

 4. Create a sprint board

 Scrum Bot’s sprint board lets your team classify and track each work item at every stage of the process so team members always know where they stand.

Scrum Bot, your virtual Scrum master, does all the organizing, reminding, and tracking so you can focus on what’s next.

The Scrum method of constant progress tracking and improvising ensures your project can be refined to its best potential each sprint. Scrum Bot helps you run multiple parallel sprints, each with its own team and work items, collectively leading to the project’s release. Get the Zoho Scrum Bot and refine your team’s process today!


Zoho also has an end-to-end agile project management tool: Zoho Sprints. And yes, there is an integration cooking between Cliq and Sprints, so your team can collaborate and communicate alongside your milestones and sprints!

Princy
Technical Writer

This site uses Akismet to reduce spam. Learn how your comment data is processed.