Before these trips, the traveler needs to notify the management of it and get it approved. Location, duration of stay, mode of travel and other preferences were conventionally notified to the Admin team by email, but did not work well for us on the long run. Too many email being sent back and forth, but with very little advancement, was truly a bother. What we came up with, to handle this tedious process, was this: Travel Request Application.
Here is a peek at how it works.
All information required to make travel arrangements, such as passport, visa details and personal information are filled in this application by the requester, which on submission, is sent across to the manager on an automated email notification for approval. What additionally we have done is dedicating a view to managers, as they get many such requests to verify. The link to this view is included in the notification email, and all the unattended requests are listed with Approve/Reject options. This helps greatly in assessing all the travel requests on a unified view. Managers alone have access to this view, thus isolation is achieved. Once approved, these requests are forwarded to the Admin team for proceeding with making travel arrangements; booking travel tickets, accommodation, etc.
If we had turned towards getting a custom software built for this purpose, it would not have been a sensible decision. Certainly not with an online database software as Zoho Creator at hand. The fact that it cost Rajesh four days of effort can wholeheartedly be ruled out when taking into account, the ease of handling travel arrangements.
Just as our previously flaunted applications, this one here too is available at the Marketplace for you to try.