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Receipt management just got simpler with the Zoho Expense and ScanSnap integration

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About ScanSnap

ScanSnap, the revolutionary document scanning device and software by Ricoh, allows businesses to scan receipts regardless of their size and printing quality, and digitize and store them on the cloud instantly.

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The Zoho Expense-ScanSnap integration

Introducing the Zoho Expense and ScanSnap integration. Employees can now easily configure their ScanSnap devices to directly upload their paper receipts to Zoho Expense.

Before you begin, things to have

  • A Zoho Expense account.
  • A ScanSnap iX1600 connected to a Wi-Fi network.

Benefits of this integration

  • One-click receipt management - Experience another easy way to manage expenses with the Zoho Expense and ScanSnap integration. By configuring the Zoho Expense and ScanSnap cloud integration, users can add a custom profile to their ScanSnap device, making the entire process of receipt-to-expense creation a one-click operation.
  • Simple and quick bulk receipt uploads - Regardless of the size, quality, or format of the receipt, the ScanSnap device and software are well equipped to capture one or multiple receipts in high quality and upload them to Zoho Expense for instant expense creation.
  • Accurate receipt scanning and expense creation - The ScanSnap cloud application's image optimization capabilities, such as auto-size detection, color detection, auto-rotation, and blank page removal, allow users to upload the clearest possible receipt files, ensuring accurate receipt scanning and uploading every time. Coupled with Zoho Expense's OCR capabilities that can read receipts in 38+ languages, expense creation is now a breeze.

Setting it up is easy

  • Sign up for a ScanSnap iX1600 account under Settings > Preferences > Account.
  • Add a new profile and select Email Directly under Cloud Services.
  • The "Email Directly" template appears.
  • Select the Email setting option in the template.
  • Enter "scansnap@receipts.zohoexpense.com" in the To field and enter your Zoho Expense registered email ID in the Subject field.
  • After this is done, the user will save and rename the profile as required and the icon will appear on both the ScanSnap Home screen and on the ScanSnap scanner.
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The Zoho Expense team has been extremely supportive to all our unique requirements for each region, making our onboarding experience painless.

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Mark Hawkins

Director of Operations, PUMA SEA

We have received quite a positive response from our employees since the time of implementation, and adoption rates are high.

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Amit Rai

Head of Human Resources, Tata Play Fiber

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