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Mileage Tracking

Mileage tracking made accurate and automatic

Automatically track and classify mileage with Zoho Expense. Just swipe to convert rides into reimbursable expenses, making mileage claims as simple as they get.

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Phone with maps in car for mileage tracking.

An image displaying how mileage rates and vehicles are configured in Zoho Expense.

GIF showing swipe right to convert automatically tracked mileage logs into expenses in Zoho Expense.

Just drive and swipe Mileage tracking simplified!

No missed miles

Automated tracking logs every business mile for you—no more worries about forgetting to track a ride.

Automation for convenience

From automatic tracking and classification of business trips to converting logs into expenses with a swipe, Zoho Expense makes your life easier.

Accurate reimbursements

With real-time logging and classification, mileage claims are precise, ensuring fair and accurate reimbursements.

No integration, no additional cost.

Automatically track and log miles directly within the app. No external integrations or additional tools required. Just seamless tracking that saves time and effort.

Features

Track every ride, every time.

An image showing a mileage log being swiped to convert into an expense in Zoho Expense.

Mileage expenses with a simple swipe

Zoho Expense automatically tracks all your drives. Convert them to expenses with just a swipe, making reimbursement claims easier than ever.

An image displaying work hour configuration to automatically classify business and personal mileage.

Set ride classifications on autopilot

Exclude your personal rides from business ones automatically by configuring your work hours; no manual sorting required.

Offer flexible mileage tracking
options to your employees.

Track your rides with Siri

Leverage Siri voice commands to track your mileage hands-free, making it even easier to log rides on the go.

An image showing mileage tracking using Siri voice commands in Zoho Expense.

Track mileage with a tap

Start and stop rides effortlessly with a single tap. Log business miles without the hassle of manual entry.

An image showing a user tracking mileage with a single tap to start and stop rides in Zoho Expense.

Map-based mileage tracking

Enter start and end locations to calculate distances accurately. Ensure precise mileage records without guesswork.

Log odometer readings

Manually input odometer readings for a detailed mileage log. A simple way to track business miles when automation isn’t needed.

An image showing a user entering an odometer reading for mileage tracking.

Download Zoho Expense and automatically start tracking your rides

For admins

Smarter mileage tracking
that makes life easier.

An image showing options to define mileage rates, including payment mode selection, adding a vehicle, and setting a custom rate.

Define rates that fit you

Admins can set personalized mileage rates to align with tax rules or company policies, ensuring compliance for every ride logged.

An image displaying detailed mileage reports with options to view, download, and share accurate mileage data.

Detailed mileage reports anytime

View and download your mileage reports whenever needed. Stay informed with accurate data and easily share insights when required.

FAQs about mileage tracking

A mileage tracking app automatically records the distance you travel for work-related purposes. It helps calculate mileage reimbursements accurately and maintain records for tax deductions.
Business miles refer to the distance you travel for work-related activities, such as meeting a client or attending a conference, excluding your regular commute. Commuting miles, on the other hand, are the miles driven between your home and your regular workplace. According to IRS rules and most company policies, only business miles are eligible for reimbursement or tax deductions.
Zoho Expense offers multiple methods to track mileage, so users can choose what works best for them:
- Auto mileage tracking: Zoho Expense can automatically detect and record drives in the background, with minimal manual input. Simply swipe and convert the ride into an expense.
- GPS tracking: Manually start and stop tracking your journey through the mobile app to log distance in real time.
- Odometer readings: Enter your vehicle’s start and end odometer readings to calculate the distance driven.
- Map-based calculation: Input your start and end locations; Zoho Expense calculates the distance using integrated maps.
Yes, Zoho Expense includes a built-in mileage reimbursement calculator that estimates amounts based on your organization's reimbursement rates or regional standards like IRS rates in the US. Check out our mileage calculator to get an instant estimate of your eligible reimbursement.
Yes, Zoho Expense supports IRS mileage rates and allows you to configure custom rates, ensuring compliance with regional guidelines.
Check out the IRS mileage rates for 2026 here in our mileage reimbursement calculator page. Zoho Expense lets you apply IRS rates or custom mileage rates based on your organization’s policies.
Yes! Zoho Expense’s mobile app for Android and iOS lets you start/stop mileage tracking on the go and convert trips into expenses with one tap.
Yes, Zoho Expense allows you to categorize trips as business or personal, ensuring only eligible mileage is submitted for reimbursement.
Mileage tracking is available in select Zoho Expense plans. Please refer to the Zoho Expense pricing page for detailed information on feature availability.

Mileage tracking made accurate and automatic