Streamline your accounts payable process with Orchestly

Accounts payable process template with Orchestly

Here's the blueprint we've created for a generic accounts payable process, using Orchestly. Yours can be much simpler or more complex, as per your needs.

In the above process, once a purchase order is generated, it's sent to the vendor and the receiving department, while a copy is filed for internal storage. A receiving report is generated by the receiving department after the goods/services are received. Then, a three-way match is performed, where the purchase order, receiving report, and vendor invoice is matched. In case of errors, the concerned parties are alerted, and documents are amended. After making doubly sure that all documents match, the invoice is recorded and payment is scheduled based on the terms agreed. A voucher is prepared and documents are verified once again, before processing the payment on the scheduled date. Post payment, the paperwork is archived for auditing purposes.