Create jobs for your temps right from the Shifts module!
All this while you had to go to the Jobs module, search for matching temps, and assign them shifts. We've eliminated all that hassle. Select the temps you want from the roster view and create a job for them. It's that easy!
Introducing the Shifts module
Shifts is now a module and this will benefit you with easier access, additional information, and enhanced interaction.
Introducing Zoho Workerly's Client Portal
While many of still feel emails and video conferencing tools are an excellent way to communicate with clients, the nuance of email and the consequent loss of productivity has led to many businesses moving towards cloud-based client portals to improve their workflow and share content with their clients.
Say goodbye to clogged email and lengthy chat threads. For those who are new to the concept, a client portal is a platform that allows you to work with an external clients swiftly and share resources with them efficiently.
Introducing GPS Geo-fencing for Zoho Workerly
With GPS Geo-fencing in Zoho Workerly, you can now setup virtual perimeters around your clients' place and get real-time updates of your temps' check-in, check-out, and break activities. After a temp's shift is complete, you will be able to see the entire Time Log of the temp. There will even be pointers marked in red which are the times the temp was outside the designated geo-fence.Read More
Billing for a particular shift
Instead of billing for an entire job, you can now have separate billings for individual shifts. For example, A customer support job may have morning and night shifts. Companies may choose to benefit employees in the night shift further more than the employees working in the morning shift.
When you create a job, just select "Individual Shift" under the billing information. You can define each shift, its base pay, benefit cost, and margin cost.
Delete Shifts in Bulk
You can now delete temps' shifts in bulk! From the shifts page, select the Temps, select the Delete Shifts option to get a pop-up that will make your job a lot easier. Just select the shift date and click on Delete Shifts. Magic! No more manually selecting shifts one-by-one and deleting them!Read More
Saving Shifts as Draft
You can now save temps' shifts as drafts and assign it later in the future. Shifts that are assigned are marked with solid green. Draft shifts are indicated with a dotted-line circle near the dates. As agents, you may "Publish & Notify" the shifts to temps whenever you are ready.
Stop waiting for your temps to submit their timesheets for approval and be proactive using Zoho Workerly's Timesheet Reminders. Once enabled, you can send reminders to your temps to submit their timesheets for approval. You may even choose to repeat the reminders. Just select when the temps should be reminded about their submission and the frequency of your reminder. It's that simple!Read More
Accept jobs on your temp's behalf
Not just the temps, now you (agent) can accept jobs assigned to temps on their behalf. Often times, temps may not be able to access their devices to accept jobs assigned to them or you would have conveyed the job offer details to the temp and have received oral confirmation from them. You don't have to wait for the temp to accept the job. Zoho Workerly let's you schedule jobs on your temp's behalf.
Temp Based Rates
You can now assign temps with different pay rates to the same job. Unlike a job that is Based on Job Hours, the new option takes the individual temps' Base Pay per Hour into consideration when assigned to the job. After the job is done, the client approves their timesheets, and a single invoice with different rate split-ups is generated. It makes your work tremendously easy!Read More
Schedule shifts for 'Inactive' temps
We're introducing new filters for our scheduling board!
You can now select All Matching Active & Inactive Temps and All Matching Active Temps when creating shifts. This allows you to schedule temps regardless of their 'temp status,' but instead depending on your number of available temp licenses. If you need to purchase more licenses, there's no need to leave the page—it's only a click away!
Mark availability for your temps!
You can now mark your temps' availability or unavailability from your Zoho Workerly account. This is further synced with the temp portal and worker app for full visibility, and it can be edited or deleted anytime either by you or your temps.Read More
Pre-Check in for temps
Be informed if your temp is 'on the way to shift location' by enabling 'Pre-Check in' from Timeclock settings. Additionally, you can get your temp status updated on the dashboard screen widget- 'Who is Working Today?'Read More
Temps Without Jobs...
Filter out temps who aren't assigned to any jobs for a given day, week, month, or even year from the Temps module with our new enhanced filter: 'Temps Without Jobs...'
If you would prefer your temps to mark their Availability instead of their Unavailability for any given day, reach out to email@example.com and our product expert can get it done for you. The changes will automatically reflect on the temp portal.
New dashboard widget: Who is working today?
Want a clear overview of who has checked in for a shift, who is late, and how many no-shows you have on a given day? No problem. Our new dashboard widget gives you all this information in a single place.Read more
Workerly's rate rules allow you to automate overtime pay calculations and special pay rates for holidays, weekends, and more—but some clients have multiple rates for different jobs. Our latest update allows you to specify custom rate rules at the client and job levels.Learn More
Timesheet Early Submission
Allow temps to pre-fill and submit their timesheets before the last working day of their shift. This could be before the end of the week or month, depending on the job's billing cycle.Learn More
Photo Logging for Temps
With our existing tap-to-click button for checking in, checking out, and taking breaks, chances of buddy punching were high. Introducing new AI-powered Photo Logging for Temps. Agents can enable this feature from Timeclock setting in Workerly's Setup page. And be sure that the temps who clock in and out for your shifts are who they say they are.
Please note that the feature is not enabled for AU DC users.
Start of the week
Looking to set a custom starting day for your work week? You can now set it up from Workerly's Setup page below Company Details.Learn More
Shift Scheduling from Temps Module
No extra clicks and no need to navigate to the Jobs module and job details page for scheduling temps. You can now schedule temps, view scheduled and matching temps based on filters-- right from the Temps module!Learn More
Adding Timesheet as Attachment
Timesheet copy in PDF format can be now attached to your invoices. Simply check on "Add timesheet as attachment" while generating the invoice and a copy of the timesheet will be attached automatically.Learn More
PII & Encryption
Data can be encrypted with AES(Advanced Encryption Standard) in Zoho Workerly. You can enable encryption on custom fields in the Temps and Clients modules by defining it as Personally Identifiable Information (PII). Thus, unauthorized parties—such as blocked users and potential hackers —are blocked from gaining access to your sensitive or valuable data in Zoho Workerly.
For companies who calculate their temps' pay in terms of a full-day or half-day of work, we are now introducing Zoho Workerly's Day Rates.
You can now declare your company's total working hours on the company details page. While creating a job, choose the Daily Rate option and work hours will be autofilled for a half-day or full-day when you generate timesheets for a completed shift.
Say hello to Zoho Workerly Kiosk - an ideal solution for clients with temps clocking in at the same location. This easy-to-use, cost-effective, and portable punch clock is a great time-tracking alternative, and it works on any Android device with an internet connection.
Avoid late check-in and temps missing a scheduled shift by sending reminders!
Navigate to Shift Reminder in Timeclock Setup and choose when to notify your temps. Reminders will be sent via workerly's worker app and temp portal.
Having your temps scheduled, you might need to check who all have accepted, rejected, and are pending to accept/reject the offer you have made. And we have Temp Views and Status Board for the same.Learn more
Ytel & Vonage
Paying temps on time is crucial, but it can get tedious when they are working for different shifts with different pay levels. Rate rules help streamline this process.
Agents can now define a rate rule in advance, compute temp pay quickly and make fewer errors. We are now allowing agents to have either Overtime or Special rates (Weekday, Weekend, or Holiday) to be active for their temps.
Creating Bulk Shifts
In today's digitally advanced, fast-paced world, you need to be quick and flexible to adjust to evolving business demands. You can't be expected to keep up with scheduling, re-scheduling, or deleting shifts one-by-one. Create Bulk Shifts in Zoho Workerly instead.Learn more
Save Search Criteria
Zoho Workerly allows you to save temp search criteria at the job level so you can reuse the criteria. Saved criteria do not expire and you can edit it any time.Learn More
Internal Timesheet Approval
To streamline the approval process, Workerly now lets you choose an approval mode:
- Client Approval: As soon as a timesheet is created, the client will be notified via email.
- Agency Approval: As soon as a timesheet is created, agents will have access to an approve/reject button in the respective timesheet details page.
- Auto-Approval: As soon as a timesheet is created, it is auto-approved.
Zoho Flow Integration
With Zoho Flow, you can now integrate Zoho Workerly with over 300 apps without writing any code. It works based on a trigger that sets your workflow and a series of actions that are executed automatically as a result of that trigger.
Break language barriers with Zoho Workerly's Translations feature. When you choose your language in Zoho Workerly, it applies to all the modules, custom fields, and picklist values. This can pose a barrier if you have users who do not know your language.
A better way to manage temporary hiring needs
Good news! Zoho Recruit has integrated with Zoho Workerly. With the integration, you can convert your Candidates for temporary jobs in Zoho Recruit as Temps in Zoho Workerly and experience conflict-free temp scheduling.
May the tempforce be with you!
Zoho Workerly provides email authentication standards that will allow the agencies to increase the trustworthiness of their email origin when they choose to send emails from Zoho Workerly using their domain. To authenticate your emails sent from Zoho Workerly, you need to validate the following authentication standards:
- Domain Verification
- DKIM (Domain Keys Identified Mail)
- SPF (Sender Policy Framework)Learn More
Export to Payroll
You have timesheets approved, you can extract a ready-made, detailed report. Introducing export to payroll in Workerly. You can now export approved timesheets to your payroll and start processing temps' payments with a click.
Bulk Timesheet Approvals
Timesheet approvals can be time-consuming. Workerly's bulk timesheet approval makes this easier and faster for clients.
Export timesheets as PDF
Submitted timesheets can be now downloaded as PDF and saved to the system. These can be used to send to clients for approval, or so as you can have a physical copy of the timesheet.
It's always helpful to stay informed about a temp's availability. If they are unavailable, you can easily assign another temp and avoid confusion. Temps can mark their unavailability through temp portal.
White Label Custom Domain
If your company name is Zylker Corp, the URL by default will look like this: "zylkercorp.zohoworkerly.com". How about customizing to "zylker.com"? White label Workerly from your company URL. Let it be temp login, agent login, or any other interface, then customize the URL with your own company domain name. Additionally, you can now add a logo for a more personalized look.
Job Description in Temp Portal
Temps can get a better picture of the kind of work they are offered with the job description in Temp Portal. Agents can now add job time, number of temps required, and other details which will be available for temps to view in Temp Portal when they are assigned to the job.
Workerly Marketplace- Zoho Sign, DocuSign, Adobe Sign
Workflow SMS alerts
With Workflow, you can create SMS alerts. Our SMS Gateway also enables the user to send messages quickly and communicate with the temps and other contacts.
Zoho Workerly supports vendors to purchase credits to be used for sending messages. The main advantage of using this feature is to instantly notify information to temps and other contacts.
SMS Gateway | Workflow Management
Twilio is integrated with Zoho Workerly offering options to organize your agency's incoming and outgoing messages from within Zoho Workerly. You can configure Twilio to manage messages with temps, contact, and clients in your Workerly database.Learn More
Notifications in Workerly's worker app
Temps' worker app is now equipped with notification feature. This lets the temps know about any changes in the job or schedule; they can also request a timesheet cancellation.
Real-time clock-in and clock-out
With Workerly's worker app, temps can clock-in and clock-out with a tap, and data is saved real-time. Clock-in and clock-out date and time are then used for generating timesheets. Temps can also record their break hours. Agents get the same updates in the record page located in their respective timesheet in the timesheet module.
Strategize your process with a set of pre-bundled reports and dashboards. Measure the performance of your agents, the progress of your assigned jobs and pending jobs, and more, to fine-tune your strategies.
We have implemented the following:
- Summary Report on revenue from Jobs
- Summary Report on revenue for the agency
- Break-up of total revenue on different cost basis
- Summary Report on revenue from Jobs handled by agents
At times, agents may need to attach copies of physical documents from clients or timesheets for reference. Workerly's timesheet attachments allow users to attach scanned copies of physical documents in any format.