Streamline bills payable
Automate creating bills for your purchases, never miss a vendor payment, and manage your refunds with vendor credits. Easily keep tabs on accounts payable and take control over your cash flow.
Stay on top of bills payable
Pay on time, pay your way, pay just what you owe—no misses, no surprises.
Quick overview of bill status
Check all your bill statuses to see what's paid, unpaid, partially paid, or overdue. View the total and due amounts, and filter bills by category.
Get notified on bills due
Turn on email and in-app notification to alert you to upcoming bill due dates.
Partial and bulk update
Easily manage your bills in bulk, record payments at once, or make partial and full payments across multiple bills.
Simplify & automate bill creation
Recurring bills for recurring payments
Automate bill creation for regular purchases by setting up recurring bills for these transactions. Save time and avoid late payments.
Convert purchase orders to bills
Convert fulfilled purchase orders into bills with a click, avoiding the need to create bills from scratch. Make any adjustments based on what you’ve arranged with the vendor.
Cost recovery and bill management
Use vendor Credits on bills
Made a purchase return or paid in advance? Record refunds and advance payments as credit notes. Zoho Books will remind you to use these vendor credits on your subsequent purchase bills for the vendor.
Associate customers to bills
Associate items on your vendor bills to the customers you bought them for. You’ll see this when you invoice customers, and you can also add a markup to those transactions.
Bills for projects
Create bills from projects module when making purchases for projects. Here, both the project and the customer are automatically tagged for easy reference, tracking, and cost recovery.
Apply landed Cost
Calculate the true cost incurred in procuring items, add landed costs like freight, shipping, customs, and more to your bill. Ensures accurate pricing without losing margin.
Document Management
Collaborate through the vendor portal
Receive documents from your vendors through the vendor portal for your purchase. Once your transaction is finalized and approved, you can create bills instantly from the available document.
Auto scan documents
Use Zoho Books advanced autoscan to extract information from document line items with enhanced accuracy speeding up the bill creation process. Autoscan is supported in 15 languages.
Attach documents to bills
Quickly attach and reference supporting documents directly from the bills you create, such as vendor invoices, purchase orders, bank statements, checks, receipts, regulatory documents, correspondence, or quality control reports.
More features to simplify accounting
Reports
Beyond the quick overview of your bills on the dashboard and bills module, dive deeper using reports like the AP (Accounts Payable) Aging Summary and AP Aging Details. Share insights with your team to discuss payments.
Connect apps
Integrate your favorite apps with Zoho Books accounting platform. Save time with a seamless flow of information and instruction to ditch the double work.
