As the world tries to find a resolution to the ongoing Coronavirus situation, many organizations are preparing to offer work from home options for their employees. For these organizations, attendance must be streamlined and managed effectively despite their remote workforce. Tracking attendance manually for remote employees is a huge task, and even if your employees are going to the office every day, using biometric attendance systems can be dangerous in the current environment. An online attendance management system can solve these issues and track attendance without any errors. Here are some of the ways an online attendance management system can ease workforce management, especially for remote employees:
- Allows employees to log their working hours
With an online attendance management system, employees will be able to log their own working hours easily. They can clock in and out from anywhere through the web or their mobiles. Also, online attendance management systems allow you to customize attendance policies to be more flexible for remote work. Lunch times and breaks can be defined to ensure that your employees are available to their team throughout the day. Your employees can stay informed about the availability of their peers, making communication and collaboration more effective.
- Tracks time efficiently
When your employees work from home, it may be difficult to track what they are working on. Managing what tasks your employees are doing or the time spent on different projects becomes much harder. With online timesheets, projects can be easily planned and assigned to your employees, even when they work remotely. These timesheets can be shared digitally for approval, and employees can add their working hours right from their mobile devices.
- Eases payroll processing
Processing payroll for employees who work remotely can be time-consuming. When the employee attendance database is not consolidated in a single location, calculating leave and processing payroll data becomes difficult, especially if your organization has a global presence. If employees can log the time spent on each of their projects in one place, payroll can be processed easily without any confusion. If your remote employees take leave, Loss of Pay can also be calculated easily.
- Improves transparency
Time theft is one of the main reasons why organizations hesitate to offer work from home option for their employees. With an online attendance management system, the total work and project hours can be clocked by employees, making the whole process transparent. This also makes employees more accountable for the work they do, and they can access all the information related to their attendance, reducing their dependency on the HR department.
- Generates insightful reports
Online attendance management systems provide different reports based on the available attendance data. By better understanding the attendance patterns of your remote employees, you will be able to identify if the work from home option was effective for your organization. You will be able to understand attendance issues, if there are any, and take the necessary steps to improve your organization’s productivity. Also, analytics and reports related to timesheets will help you understand if your employee’s productivity has increased or decreased while working from home.
Using a cloud-based attendance management system, remote employees can record their working hours without any hassles. Also, when the attendance data of all your employees is present in a central location, payroll processing becomes much easier. This avoids unnecessary confusion, especially when your workforce is large and dispersed.
Zoho People’s cloud-based attendance management system, for example, allows employers to streamline their attendance process across the organization. Attendance policies can be customized according to each location if your organization has several branches across the world. Altogether, the process of managing remote employee attendance can be made more efficient with an attendance management system. For more information on Zoho People’s attendance tracker, click here.