Settings

Settings 

General Settings

Holiday/Weekend settings

Usually, when leave is applied under different leave types, the holidays/weekends get excluded. If you would like to restrict this, follow these steps:

  1. From your home page, go to Leave > Settings > General Settings.
  2. Under Holiday/Weekend settings, enter the number of days of consecutive days of leave after which the weekends and holidays should also be included as leave.
  3. Under Applicable for, select the leave types for which this is applicable.

  1. Click Submit

Let us consider a scenario here. An employee has applied for sick leave from Monday to Friday and for Casual leave from the following Monday to Friday. In this case, if there are no restrictions, then the employee can skip including the weekends that fall in between. Instead, you can create a restriction to have the weekends and holidays included. Follow the steps given below.

  1. From your home page, go to Leave > Settings > General Settings.
  2. Enter the value as 5 under Number of consecutive days after which holidays/weekends in the leave period should be considered as leave.
  3. Under Applicable For, select both Sick Leave and Casual Leave. You can group leave types.
  4. Click Submit.

Now, the total number of days of leave (across leave types that you have mentioned under Applicable For) after which holidays and weekends will be included is set as 5. This means that, even if an employee applies for two weeks under these two leave types, the weekends will be included.

Note: The weekend that falls in between the two weeks of leave will be calculated as Casual Leave because the second part of leave has been applied under this leave type only. In case an employee applies for leave for the second week first and the first week later, then the weekend in between the two weeks will be logged as Sick Leave since the second part of leave has been applied as Sick Leave.

Compensatory off

When employees work on a weekend or on holidays, they will be able to mark the days worked to be taken later as compensatory off, provided the organization allows it. Learn more about compensatory off settings.

Permissions

Define access of the user availability report here. Select the appropriate option from the drop-down.

Payroll Report Settings

Define if you want to enable the payroll report for the admin.

If yes, select if you want to include holidays and weekend while payroll processing, as part of your organization's payroll policies. If included, holidays/weekends will be included as payable days.

The settings done here will get reflected in the Payroll Report under Leave > Reports > Payroll Report.

Note: These settings will be visible only for users who have disabled or who have not purchased the Attendance service. If you are only using Leave to process payroll, you can enable these settings to include weekends and holidays while processing payroll. In case you are using Attendance to process payroll, you can either keep the setting unchanged or disable it as well.

LOP Report Settings

Under LOP Report Settings, you can specify whether to mark unpaid leave as either Loss of Pay or Carry Over.

Loss of pay : If Loss of pay is selected, enter the Maximum LOP count allowed. Any unpaid leave exceeding the count given here will be captured as Carry Over. The default allowed count is the no of days in the Pay Period.

Now the unpaid leave of your employees will be marked as Loss of Pay and will be reflected as Loss of Pay in the LOP report also.

Carry over to next pay period: If Carry over to next pay period  is selected, then the unpaid leave of your employees will be marked as Carry over and will be reflected as Carry Over in the LOP report also. If required, you can manually edit the Loss of Pay based on the carry over data, under Leave > Reports > LOP Report.

Note:The default allowed count is the total no of days in the Pay Period. For example, if the total no of days in the pay period is 28 days and the maximum LOP count allowed is 31, then the maximum LOP count marked by the system will be total no of days in the Pay Period i.e 28 days.

Export settings

Define if you want to password protect the data when you are exporting it. If enabled, a password will be sent to your mail, which must be entered to view the exported information. 

Leave cancellation

If you want to enforce the user to provide a reason when they are cancelling a leave request, enable this option.

Calendar Settings

These settings are crucial as they help you define the work days, weekends, year and statutory weekends of your organization. You can setup multiple calendar settings for each geographical location of your organization.

To configure the calendar settings for your organization,

  1. Go to Leave > Settings > Calendar Settings > + Add.

  1. Select the location the calendar settings apply for, from the drop-down at the top center of your screen.

  1. Under Week definition, select the days when the week starts, when work week starts, and when work week ends, respectively,
  2. Under Weekend definition, check the days you want to consider as weekends.
  3. Under Calendar Year, select the applicable year format. If you want it to be January – December, select Current year ( January to December), else select your own period in the second option.
  4. Under Statutory Weekend, select the specific days within the defined weekend.
  5. Click Submit.

Statutory weekend

Statutory weekend is a subset of the defined weekend, that you define to be tracked separately. The days that do not fall under the defined statutory weekend are considered as non-statutory weekends.

If you have defined Sundays and Saturdays as weekend and Sunday as a statutory weekend, then Saturday becomes a non-statutory weekend.

Defining a statutory weekend within the defined weekend helps in the following cases:

  • To differentiate pay given on statutory and non-statutory weekends.
  • To process payroll differently for statutory and non-statutory weekends.
  • To track work done on statutory weekends separately in reports.
  • To calculate overtime differently for statutory and non-statutory weekends.

To include or exclude statutory and non-statutory weekends as part of pay days/hours calculation, go to Attendance > Settings > General Settings > Pay Days/Hours calculation.

Pay Period Settings

Creating a pay period can help you define set timelines for your payroll to be processed and for the payroll report to be generated in the set periodicity. Learn more about Pay Period Settings.

Exceptional Working Day

Using this option, a day in a weekend can be declared as an exceptional working day for a specific set of employees. An exceptional working day can be declared, as the name suggests, due to exceptional circumstances such as meeting an important project deadline. In such a case, the exceptional working day can be declared only for those applicable employees.

To add an exceptional working day,

  1. Go to Leave > Settings > Exceptional Working Day > +Add.

  1. Give a name for the day you are declaring as exceptional working day.

  1. Select a date. The date you select must fall on a weekend.
  2. Select for whom this date is applicable for based on shifts or locations.
  3. Give a description to explain why this day is being made a working day, if required.
  4. Click Submit.

 

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