Calendar Settings

Calendar Settings

Calendar Preferences

You can use the options under Calendar preferences to configure your calendar to your choice.

Time Zone

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. In the Time Zone section, click on drop down view all the different time zones.
  5. Select the appropriate time zone from the list.

Note:

  • This configuration change is global across all Zoho applications.

Date format

Zoho Calendar supports four date formats. They are, "MM/dd/yyyy", "dd/MM/yyyy", "yyyy/MM/dd" and "yyyy-MM-dd". Here is how to change it:

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. Select the desired date format from the Date Format options.

You can see the changes when creating events, searching for events and also in the calendar's Day and Week view.

Note:

  • This configuration change is global across all Zoho applications.

Time format

Apart from the regular 12-hour time format, you can also switch to the 24-hour clock. Here is how to toggle between modes:

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. Select a desired format from the Time Format options.

Note:

  • This is not global across Zoho Applications.

Default View

You can choose from one of the five views available in Zoho Mail for your calendar. Go to Settings . Navigate to Calendar Preferences, under Default View, select from the below options.

  • Day - Displays only the calendar for the current day
  • Week - Displays calendar for the entire week
  • Work - Displays calendar only for your Work Week. Which can be set under the Work week section.
  • Month - Calendar for the whole month is displayed.
  • Agenda - Displays just your events

Select the view of your choice and it will be reflected on your calendar.

First day of the week

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. In the First Day of the Week section, select the day you want your calendar week to start from.

By default, the week starts on Monday.

First and last day of work week

Work Week view is customized to show your official working days only. Zoho Calendar lets you configure your work week as in the case of Middle-East countries.

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. In the Work Week section, select the first day of the work week next to From.
  5. Then, select the last day of the work week next to To.

Work week cannot start and end on the same day. By default, the work week would be from Monday to Friday.

Start and End of work hours

Working hours settings enable you to customize working hours on calendar view. To configure:

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. In the Working Hours section, select the work start time on the From drop-down box.
  5. Then, select the work end time on the To drop-down box.

Automatic Invitation - Allow/Don't Allow

With this settings, you can restrict others from sending event invitation and creating events on your calendar without your approval, thus preventing spam. Instead, the invitations will reach you on your primary email address, and you can accept the invitation from the email by clicking on the "Update" button.

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. Under Do you want to automatically add meeting invites from your email?, you have the following options.
    • Allow
    • Allow if I'm free
    • Don't allow
  5. Select the option of your choice.

By default, the "Automatic Invitation" is set to "Allow".

Cancelled Events - Show/hide

If you do not want to display the denied/ canceled events on your calendar, you can configure in your settings option. To configure:

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. In the Denied Event section, turn the toggle ON to allow canceled event to be displayed (or) turn the toggle OFF to restrict canceled event from being displayed.
  5. Your preference will be saved.

Reminder notification

You can choose whether you want to turn ON reminder notifications for calendar event by following the below steps.

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar Preferences.
  4. In the Reminder Notification section, turn the toggle ON if you want to be notified of your events (or) turn the toggle OFF if you do not want to be notified of your events.
  5. Your preference will be saved.

Email Notification

Notification Email Address

Reminder notifications are sent to your primary email address by default. You can choose to send the reminders to any account of your choice. 

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Email Notification.
  4. Click on Change next to the current email address set.
  5. Enter the email address to which you want to send the reminders and click Confirm.
  6. Reminders will be sent to the mentioned email address.

Reminder Email Format

You can choose to receive your reminder emails in HTML/Rich text format or you can receive the emails in Plain text format. Select the desired choice under Email Format for email reminder.

Zoho CRM Calendar

The events you recieve through email and accept are automatically added to your calendar. You can choose if you want the accepted event to be added to your Zoho Mail Calendar or Zoho CRM Calendar.

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Calendar event invites by email.
  4. Under Add calendar events from my mail to, you can choose one of the following option
    • Zoho - Calendar : Your event will be added to your personal calendar and will not be visible in your Zoho CRM account calendar.
    • Zoho CRM - Calendar : Your event will be added to your Zoho CRM Calendar and will be visible in both your Zoho Mail and Zoho CRM account calendars.

Note:

The Calendar event invites by email option in the settings is available specifically for the users who have enabled Zoho Mail Add-on in Zoho CRM. If you have not enabled the Mail Add-on in CRM, a blank page appears when you access the Calendar event invites by email option. 

Import

You can import events into your calendar by using ICS files or Calendar URL.

Import from ICS Files

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Import.
  4. Click on Select the ICS file to import and choose the relevant ICS file.
  5. From the drop-down, select the calendar you want to import the events to.
  6. Select the checkboxes next to the options you want to choose.
  7. Click Import.

The events from the ICS file will be copied to the selected calendar.

Import from Calendar URL

  1. Login to Zoho Mail
  2. Go to Settings 
  3. Navigate to Import.
  4. Provide the URL of the external calendar that you want to import.
  5. From the drop-down, select the calendar you want to import the events to.
  6. Select the checkboxes next to the options you want to choose.
  7. Click Import.

The events from the external calendar will be copied to the selected calendar.

Subscribe

You can subscribe to different calendars using the subscribe option under Zoho Mail setting. Go to Settings  » Subscribe.

  • Subscribe from Web URL- You can have public calendars that have agenda of any important event subscribed to your Zoho Calendar by providing the URL and clicking on Subscribe.
  • Subscribe to a contact's calendar - You can subscribe to your friend/ colleague's public calendar by providing their email address and clicking Subscribe.
  • Subscribe to holiday calendar - Select Show available countries and click on the subscribe button next to the relevant country to view the holidays of the chosen country.
  • Subscribe to a group calendar - Select any of your groups and click OK to subscribe to the calendar associated to that particular group.

Synchronize

Using the Synchronize setting under Zoho Mail settings, you can sync other calendars like Microsoft Outlook, Google Calendar, Zoho CRM Calendar etc. You can also use CalDAV to sync Zoho Calendar to iOS, OS X and so on. For detailed steps on Zoho Calendar synchronization, click here.

You can further sync Zoho Apps calendar with your Zoho Calendar by choosing the relevant calendar under Zoho Apps setting in Zoho Mail settings. You can subscribe to Zoho Projects calendars and Zoho Contacts (Birthday) calendars.

Calendars

Go to Settings . Navigate to Calendar Preferencesto manage all your personal, group and app calendars. You can choose the settings for each of the calendars like Calendar name, text and calendar color, calendar ID and Reminder.

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