Smart, intuitive, and scalable
travel and expense management
for higher education
From seamless group travel booking, effortless expense reporting, and automated GSA per diems to precise grant and departmental budget tracking, our mobile-first solution streamlines every step, designed specifically for your university's unique needs.
It’s become so much easier for us to tag expenses to a specific professor, student, or staff member. This way, we can map them to departments and assess how each department is performing.
Benefits
Travel and expense management, tailor-made for universities
Control costs from anywhere
Add new dimensions to cost control by setting dynamic spend limits, enforcing budgets, connecting cards, and performing intelligent audits.
Automate, eliminate, expedite
Automate expense management from receipts to reimbursements. Eliminate manual effort and errors. Expedite reimbursements and close the books faster.
Deliver exceptional experiences
Leverage the intuitive UI to improve user experience and adoption. Supplement with simple DIY enhancements for smoother processes.
Flexible platform
Integrate with any travel management company, online booking solution of your choice, and your existing card programs.
Features
Experience one integrated platform for travel, expense, and cards
Travel Management
Simplified travel for athletics, groups, and beyond
Zoho Expense gives you the freedom to integrate with any travel management company or online booking solution and centralize all travel-related communication, even for non-employees, athletes, and group travelers. Alternatively, the built-in booking feature provides industry-best rates and compliant options to reduce annual T&E spend significantly.
Expense management
Automated expense reports
With preconfigured rules, limits, and workflows, every process from receipt scanning to GSA-based per diem, expense report submission, compliance checks, auditing, approval, and accounting can be automated. Separate policies and workflows for non-travel-related spend allow all spending to be automated and captured in one place.
Corporate cards
Integrated card programs
Whether it is a P-card, one card, travel card, or any other corporate card, transactions are automatically logged into Zoho Expense. Users can simply tap the resulting notification on their mobile phones to attach a picture of the receipt and instantly complete creating the expense claim.
Expense accounting
Manage expenses by grant or funding sources
Zoho Expense ensures end-to-end tracking of spend by automatically allocating or splitting expenses across grants, cost centers, and research projects without the need to memorize account codes. Compliance and approval routing conditional to a particular grant or project or funding source ensures hassle-free accounting.
Budgets & analytics
Real-time budget control and visibility
Apart from the usual budget options, Zoho Expense offers the unique ability to set budgets at a user level and exert micro control over spend. Budget threshold limits alert approvers of impending overruns in real time, while blocking limits prevent spend from occurring once limits are exhausted. The analytics module provides actionable insights in instantly and helps detect trends and cost-saving opportunities.
