Vendor Sourcing
Manage the vendor workflows, like RFI, RFP, and RFQ, of the procurement process at your company.
Database
Manage all vendors and associated records in a central repository.
Workflows
Configure workflows to route records based on business logic (approvals, checklist, status change, etc.).
Interface
Set up role based access control for vendors, procurement, finance, etc.
Integration
Connect with SAP B1, Oracle NetSuite, Microsoft Dynamics, and 1,000+ product integrations, plus REST API.
AI
Customize the application to your company's process and workflows using AI.
Security
Protect your data with SSO/MFA, ISO/IEC 27001, SOC 2 + HIPAA Type 2, and GDPR compliance.
Manage all your requirements from a unified interface
RFI
Upload the long list of vendors identified during the market analysis phase. Trigger email invitations with secure portal links to vendors and set up standardized questionnaires to score vendors across weights. Route the records through the assessment matrix.
RFP
Initiate the RFP process from the short listed vendors during the RFI stage or from the Approved Vendor List (AVL). Evaluate the vendors across SOW, SLAs, KPIs, TCO, EoDB, etc. Set up the weighted scoring criteria and route the records through the evaluation matrix.
RFQ
Generate the RFQ using a strict line-item bidding format. Set up parameters (required incoterms, pricing terms, delivery dates, etc.) and compare vendors side-by-side in a tabular format. Route the records through the selection matrix.
Status
View the status of all RFI, RFP, and RFQ records. Ensure everyone is updated on the status of records. Set up conditions for notifications, recurring tasks, reminders, follow-ups, exception handling, etc. based on the status of the records.
Compliance
Configure role-based access control (RBAC) for data isolation. Maintain a time-stamped audit trail for each record and search by unique ID to find the associated users and records. Use comments for discussions and @mention users to trigger notifications.
Portal
Set up a secure self-service mobile/web portal for vendors to interact with the procurement, finance, and legal teams. Host the portal on the company's official domain and enable self-management of credentials (username & password).
Frequently Asked Questions
Zoho Creator is an AI-powered application development platform that's used to automate business processes and workflows in organizations. With it, you can build custom applications specific to your requirements.
The Vendor Sourcing application is installed and runs on Zoho Creator. You can fully customize the application to your company's requirements if desired.
Yes, there is a 15-day free trial.
Zoho Creator ensures the logical separation of your data from everyone else's. Data retention and backup happens in a secure manner, and all data is stored in data centers in multiple geographies to ensure enterprise-grade security and high availability.
You can find the pricing plans here.