Vendor Database
Manage the vendor workflows, like onboarding, evaluation, and approvals, of the procurement process at your company.
Database
Manage all vendors and associated records in a central repository.
Workflows
Configure workflows to route records based on business logic (approvals, checklist, status change, etc.).
Interface
Set up role-based access control for vendors, procurement, finance, etc.
Integration
Connect with SAP B1, Oracle, NetSuite, Dun & Bradstreet, and 1,000+ product integrations, plus REST API.
AI
Customize the application to your company's process and workflows using AI.
Security
Protect your data with SSO/MFA, ISO/IEC 27001, SOC 2 + HIPAA Type 2, and GDPR compliance.
Manage all your requirements from a unified interface
Onboarding
Set up forms that vendors can use for structured input of data (name, address, bank account, contact, TIN/VAT IDs, etc.). Configure the fields of the form based on conditions (show/hide, look up data, run validations, mandatory checks, display hints, etc.).
Approvals
Pass records through a rule-based, multi-stage, multi-role approval matrix that routes records to different stakeholders (procurement, finance, legal, HR/IT, etc.) for approval based on the status of the records (registered, qualified, offboarded, etc.).
Workflows
Configure workflows based on business logic (bank update, insurance expired, goods/service changed, vendor terminated, invoice received, etc.). Set up logic for notifications, recurring tasks, reminders, re-validation, out-of-office handling, etc.
Scorecard
Evaluate vendors across measurable KPIs (delivery reliability, product quality, cost efficiency, SLA compliance, response time, etc.). Maintain a threaded comment history for all records, and @mention users to trigger notifications.
Users
Configure role-based access control (RBAC) for employees and non-employees. Map roles (procurement managers, finance executives, vendors, etc.) to permissions, ensuring that only the responsible user or group can view and take action on records.
Portal
Set up a secure self-service mobile/web portal for vendors to interact with the procurement, compliance, and accounts payable teams. Upload documents (W-8/W-9 forms, professional license, insurance certifications, NDAs, SOWs, etc.).
Frequently Asked Questions
Zoho Creator is an AI-powered application development platform that's used to automate business processes and workflows in organizations. With it, you can build custom applications specific to your requirements.
The Vendor Database application is installed and runs on Zoho Creator. You can fully customize the application to your company's requirements if desired.
Yes, there is a 15-day free trial.
Zoho Creator ensures the logical separation of your data from everyone else's. Data retention and backup happens in a secure manner, and all data is stored in data centers in multiple geographies to ensure enterprise-grade security and high availability.
You can find the pricing plans here.