Purchase Order
Manage workflows like purchase order creation, approval cycles, status monitoring, etc. of the procurement process at your company.
POs
Maintain all POs and associated records in a central repository.
Approvals
Route purchase orders through rule-based, multi-stage, multi-role approval workflows.
Status
Track the status of every purchase order from generation to fulfillment.
Integration
Connect with SAP B1, Oracle NetSuite, Microsoft Dynamics 365, and 1,000+ product integrations, plus REST API.
AI
Customize the application to your company's workflows and process using AI.
Security
Protect your data with SSO, ISO/IEC 27001, and SOC 1 & 2 Type II certifications.
Manage all your requirements from a unified interface
Creation
Create the official purchase order based on the approved purchase request and the selected vendor's quotation. Ensure the PO is compliant with procurement policies, legal requirements, and formatting standards before being issued.
Approvals
Pass the POs through multi-stage multi-round approval workflows that can route the record to different stakeholders (legal, finance, procurement, etc.) based on predefined business rules so you maintain a full audit trail.
Reconciliation
Compare the supplier's invoice against the PO (2-way matching) and against the goods receipt note (GRN) record (3-way matching) protecting the company from paying for incorrect or undelivered orders. Flag discrepancies in items, quantities, or prices for review.
Templates
Support different purchasing scenarios through various PO types: blanket POs for pre-negotiated future purchases, recurring POs for ongoing subscriptions or services, and other PO types like standard, contract, and service POs.
Budget
Analyze spending patterns by vendor, category, department, or project to identify trends, spot inefficiencies, and uncover opportunities for cost savings or vendor consolidation. Configure notifications to prevent budget overruns against a given budget (e.g., for a department or project).
Compliance
Ensure every purchase adheres to the company's internal policies and external regulations like Generally Accepted Accounting Principles (GAAP) and IFRS (International Financial Reporting Standards) by setting up checklists that POs should check and pass against.
Frequently Asked Questions
Zoho Creator is an AI-powered application development platform that's used to automate business processes and workflows in organizations. With it, you can build custom applications specific to your requirements.
The Purchase Order application is installed and runs on Zoho Creator. You can fully customize the application to your company's requirements if desired.
Yes, there is a 15-day free trial.
Yes, you can book a demo from here.
Zoho Creator ensures the logical separation of your data from everyone else's. Data retention and backup happens in a secure manner, and all data is stored in data centers in multiple geographies to ensure enterprise-grade security and high availability.
You can find the pricing plans here.