Employee Database
Maintain all employee records in a central, searchable, and audit-compliant employee database.
Database
Manage all employees and associated records in a central repository.
Workflows
Configure workflows to route records based on business logic (approvals, checklist, status change, etc.).
Interface
Set up role based access control for employees, HR/finance, compliance, etc.
Integration
Connect with Microsoft Entra ID, ServiceNow, SAP B1, and 1,000+ product integrations, plus REST API.
AI
Customize the application to your company's process and workflows using AI.
Security
Protect your data with SSO/MFA, ISO/IEC 27001, SOC 2 + HIPAA Type 2, and GDPR compliance.
Manage all your requirements from a unified interface
Record
Set up the form for the HR operations specialist to add/update the profile of employees. Enable fields to collect the data required for the process (legal first & last name, government ID proofs, employee ID/manager ID, home/tax address, bank routing/account number, etc.).
Status
View the status of the profile update from data change initiation to data update completion. Trigger workflows based on the status of the records (submitted/pending review, returned/ clarification requested, HR operations review, verification complete, compliance check, etc.).
Verification
Configure records to be routed through a rule-based, multi-stage, multi-role DRI/RACI matrix that assigns records to different stakeholders (employee/manager, HR operations specialist, HR operations director, legal/compliance officer, finance executive/payroll manager, etc.).
Workflows
Configure workflows to be executed based on business logic or process checklist (validate legal documentation, execute maker/checker review, initiate data reconciliation, etc.). Set up conditions for notifications, recurring tasks, reminders, escalations, exception handling, etc.
Documents
Link/Upload resources (birth certificates/proof of address, bank mandate forms, tax withholding declarations, signed internal transfer letters, professional/qualification licenses, etc.). Search through all the records and filter based on the fields of the records.
Users
Set up roles (requester, verifier/reviewer, approver, escalation, governance, etc.) to ensure that only the users and groups in the RACI matrix can view and take action on the records. Maintain a documented comment thread and @mention users to trigger notifications.
Frequently Asked Questions
Zoho Creator is an AI-powered application development platform that's used to automate business processes and workflows in organizations. With it, you can build custom applications specific to your requirements.
The Employee Database application is installed and runs on Zoho Creator. You can fully customize the application to your company's requirements if desired.
Yes, there is a 15-day free trial.
Zoho Creator ensures the logical separation of your data from everyone else's. Data retention and backup happens in a secure manner, and all data is stored in data centers in multiple geographies to ensure enterprise-grade security and high availability.
You can find the pricing plans here.