Contractor Database
Manage the contractor workflows, like onboarding, qualification, and evaluation, of the procurement process at your company.
Database
Manage all contractors and associated records in a central repository.
Workflows
Configure workflows to route records based on business logic (approvals, checklist, status change, etc.).
Interface
Set up role-based access control for contractors, procurement, finance, etc.
Integration
Connect with SAP B1, Oracle NetSuite, Microsoft Dynamics, and 1,000+ product integrations, plus REST API.
AI
Customize the application to your company's process and workflows using AI.
Security
Protect your data with SSO/MFA, ISO/IEC 27001, SOC 2 + HIPAA Type 2, and GDPR compliance.
Manage all your requirements from a unified interface
Onboarding
Set up forms that contractors can use for structured input of data (bank account, contact information, TIN/EIN/VAT, etc.). Configure the fields of the form based on conditions (show/hide, look up data, run validations, mandatory checks, display hints, etc.).
Qualification
Pass records through a rule-based, multi-stage, multi-role qualification matrix that routes records to different stakeholders (procurement, finance, legal, HR/IT, etc.) for qualification based on the status of the records (registered, verified, offboarded, etc.).
Workflows
Configure workflows based on business logic (bank update, insurance expired, rate changed, tenure updated, invoice received, etc.). Set up logic for notifications, recurring tasks, reminders, re-validation, out-of-office handling, etc.
Scorecard
Evaluate a contractor across measurable KPIs (on-time delivery, quality reviews, cost efficiency, manager surveys, response time, etc.). Maintain a threaded comment history for all the records and @mention users to trigger notifications.
Users
Configure role-based access control (RBAC) for employees and non-employees. Map roles (managers, finance executives, contractors, etc.) to permissions, ensuring that only the responsible user or group can view and take action on records.
Portal
Set up a secure self-service mobile/web portal for contractors to interact with the procurement, compliance, and accounts payable teams. Upload documents (contract agreements, insurance certifications, NDAs, SOWs, registry issuance, etc.).
Frequently Asked Questions
Zoho Creator is an AI-powered application development platform that's used to automate business processes and workflows in organizations. With it, you can build custom applications specific to your requirements.
The Contractor Database application is installed and runs on Zoho Creator. You can fully customize the application to your company's requirements if desired.
Yes, there is a 15-day free trial.
Zoho Creator ensures the logical separation of your data from everyone else's. Data retention and backup happens in a secure manner, and all data is stored in data centers in multiple geographies to ensure enterprise-grade security and high availability.
You can find the pricing plans here.