Organize Repeating events

Zoho Calendar helps you create and organize repeating events. These events can occur daily, weekly, monthly, or yearly. Using the Repeat option in the event creation tab you can choose and schedule your events and get reminded before each and every occurrence. You can create a repeating event by specifying the end date or count of the last occurrence or you can also create a never-ending event.

You can create a repeating event by choosing the repeating pattern. The pattern of repetition can be on a daily, weekly, monthly, or yearly basis.

​Daily Repeat Events

Events like milestone update meetings, target achievement meetings, personal events like yoga sessions, and drawing classes occur on a daily basis. In that case, creating events and organizing them will make your day a well-planned one. You can follow the steps given below to create a daily repeating event.

Steps to Create a Daily Repeat Event

1. Log in to Zoho Calendar.
2. Click on the New event button on the left pane. A separate Create event tab will be opened.
   
3. Enter the Event title and choose the Event color.
4. Choose the Time zone, Date, and Time of the event occurrence.
5. Select Daily from the Repeat drop-down menu.
    
6. Enter other details like the Email address of the attendees, Location, etc., and choose the Calendar in which the event should be created and click Save.

​Weekly Repeat Events

Events like weekly appraisals, team meetings, or team lunches occur on a weekly basis. To keep your weekly schedule clear and organized you can follow the steps given below and create your weekly repeating events and get reminded every week.

Steps to Create a Weekly Repeat Event

1. Log in to Zoho Calendar.
2. Click on the New Event button on the left pane. A separate Create event tab will be opened.
   
3. Enter the Event title and choose the event color. Choose the Time zone, Date, and Time of the event occurrence.
4. Select your desired option listed for the Weekly recurrence from the Repeat drop-down menu.
   
5. Enter the other details like the Email address of the attendees, Location and choose the Calendar in which the event should be created and click Save.

​Monthly Repeat Events

Events like monthly review meetings repeat on a monthly basis. You can follow the steps given below to create an event that repeats monthly.

Steps to Create a Monthly Repeat Event

1. Log in to Zoho Calendar.
2. Click on the New Event button on the left pane. A separate Create Event tab will be opened.
   
3. Enter the Event title and choose the Event color.
4. Choose the Time zone, Date, and Time of the event occurrence.
5. Select your desired option listed for the Monthly recurrence from the Repeat drop-down menu.
   
6. Enter the other details like the Email address of the attendees, Location and choose the Calendar in which the event should be created and click Save.

​Yearly Repeat Events

Events like anniversaries, birthdays, and yearly review meetings occur on a yearly basis. You can follow the steps given below to create an event that repeats yearly.

Steps to Create a Yearly Repeat Event

1. Log in to Zoho Calendar.
2. Click on the New Event button on the left pane. A separate Create Event tab will be opened.
   
3. Enter the Event title and choose the Event Color.
4. Choose the Time zone, Date, and Time of the event occurrence.
5. Select the option listed for the Yearly recurrence from the Repeat drop-down menu.
    
6. Enter the other details like the Email address of the attendees, Location and choose the Calendar in which the event should be created and click Save.

Custom recurrence for Repeat events

If you need to customize how an event repeats, use the Custom option while creating or editing an event. This option allows you to define a flexible recurrence pattern based on your scheduling requirements.

Steps to configure Custom recurrence

1. In the event creation or edit screen, open the Repeat drop-down menu and select Custom.
2. Choose one of the recurrence types: Day, Week, Month, or Year.

Based on the selected option, configure the recurrence as described below.

Day

1. Select the Every n day(s) once option and enter the number of days if the event should repeat once every specified number of days.
2. Select Week days only if the event should occur on all weekdays.
   
3. Choose one of the following options to define how the recurrence ends:
   • Never to create an ongoing event
   • By date and select the end date from the calendar
   • By count and enter the number of occurrences if the event has a fixed number of sessions
     
4. Click Save

The details of the daily repeat pattern are shown in a summary at the bottom of the Custom Recurrence window.

Week

1. Enter the number of week(s) after which the event should repeat.
2. Select the day(s) of the week on which the event should occur.
   
3. Choose one of the following options to define how the recurrence ends: Never, By date, or By count.
   
4. Click Save

The details of the weekly repeat pattern are shown in a summary at the bottom of the Custom Recurrence window.

Month

1. Enter the number of month(s) after which the event should repeat.
2. Choose one of the following:
   • On day to repeat on a specific date of the month or
   • On the to repeat on a specific week and day (for example, second Monday)
     
3. Choose one of the following options to define how the recurrence ends: Never, By date, or By count.
   
4. Click Save

The details of the monthly repeat pattern are shown in a summary at the bottom of the Custom Recurrence window.

Year

1. Select the month in which the event should repeat.
2. Choose one of the following:
   • On day to repeat on a specific date
   • On the to repeat on a specific week and day
     
3. Choose one of the following options to define how the recurrence ends: Never, By date, or By count.
   
4. Click Save

The details of the yearly repeat pattern are shown in a summary at the bottom of the Custom Recurrence window.

RSVP for a repeat event

When a Repeat event is created, all attendees can respond to the invitation from the View Event tab in the Calendar grid, the Yet to respond section, or directly from the email event invitation.
Attendees can respond using the Yes, Maybe, No, or Remove me options. Based on the selected response, they can choose whether it applies to a single occurrence or the entire repeat event series.

1. Click the Repeat event from the calendar grid to open the View event window.
2. In the View event window, select one of the response options: Yes, Maybe, No, or Remove me.
3. After selecting a response, choose how it should be applied:
   • This event – Applies the response only to the selected event occurrence.
   • All events – Applies the response to all occurrences in the repeat event series.
     
4. Select the appropriate option to confirm your response.
5. You can update your response at any time by reopening the event and selecting a different RSVP option.

Manage Repeat events

Zoho Calendar allows you to manage repeat events directly from the View Event window in the Calendar grid.

Edit Repeat events

1. Click the repeat event you want to edit from the Calendar grid.
2. In the View Event window, click the Edit icon.
3. When editing a repeat event, choose how the changes should be applied:
   • This event
     Applies the changes only to the selected occurrence.
   • This and following events
     Applies the changes to the selected occurrence and all future events in the series.
   • All events
     Applies the changes to all occurrences in the repeat event series.
     
4. Select the appropriate option and click Save to apply the changes.

Delete Repeat events

1. Click the repeat event you want to delete from the Calendar grid.
2. In the View Event window, click the Delete icon.
3. When deleting a repeat event, choose one of the following options:
   • This event
     Deletes only the selected occurrence.
   • This and following events
     Deletes the selected occurrence and all future events in the series.
   • All events
     Deletes all occurrences in the Repeat event series.
     
4. Select the appropriate option and click Confirm to delete the repeat event.