- Keep availability consistent across event types.
- Create a schedule once and reuse it where needed.
- Avoid setting up the same schedule repeatedly.
How does a schedule work?
Let’s say your business offers three event types: consultations, demos, and follow-up calls. They’re available on Mondays and Wednesdays, from 9 AM–2 PM and 4 PM–7 PM.
Instead of setting availability separately for each event, you can:
- Create one schedule called Monday & Wednesday Schedule.
- Add your available time slots to this schedule.
- Assign the same schedule to all three event types.
Need to make a change later?
Just update the master schedule once, and the changes apply automatically to all three event types.
Save time from repeated schedule updates
Create and reuse schedules
Create multiple schedules to match different working hours or shifts. Reuse the same schedule across multiple event types to avoid setting up availability repeatedly.
Manage schedules from one place
View and manage all schedules from a single workspace. This helps keep availability consistent and makes updates easier to handle across your branches, departments, and locations.
Handling exceptions with overrides
What if you need to change availability for specific dates without touching the base schedule? That’s where date overrides come in.
| Use overrides to... | Overrides can be applied to... |
|---|---|
| Add additional availability | Specific dates |
| Block availability for specific dates | Continuous date ranges |
| Handle holidays or special working days | Custom date ranges with defined hours per day | Overrides automatically apply to all event types assigned to that schedule. |
Benefits of schedules:
- Consistent availability across event types
- Less repetitive setup
- Centralized updates
- Flexible exception handling
- Better control as your business grows
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TRY ZOHO BOOKINGS NOWFrequently Asked Questions
1. What is a schedule in Zoho Bookings?
A schedule defines when bookings can happen. It’s a reusable template with working days, time slots, and a time zone that can be assigned to multiple event types.
2. Who can create and manage schedules?
Super admins and admins can create schedules for all workspaces. Workspace admins can manage schedules in their assigned workspaces. Managers and staff can view schedules.
3. What happens when I edit a schedule?
All event types using that schedule are updated automatically with the new settings.
4. What are date overrides?
Date overrides let you temporarily add or block availability for specific dates without changing the main schedule.
5. When should I use date overrides?
Use them for holidays, special working days, or temporary changes in availability.
6. Do date overrides apply to all event types?
Yes. Any override added to a schedule applies to all event types using that schedule.
7. What happens if I delete a schedule?
Event types using the deleted schedule fall back to the assigned user’s working hours.