All-new Topic Management feature for targeted email marketing

Topic Management updates

Effective communication is all about delivering the right information to the right audience. Marketers and writers spend most of their careers trying to find the sweet spot.

Fortunately, one doesn’t have to go far to search for the answer. Why not just ask your audience what they expect and communicate with them accordingly?

The tectonic shift in marketing communication due to the advent of social media has handed the power to choose to the end users. Amidst the conversation around data privacy and protection, letting your audience have control of their information can ensure a long-lasting relationship.

This has prompted us at Zoho Campaigns to make some changes in our Topic Management feature. Designed to achieve targeted communication, it allows your subscribers to choose what topics they’re interested in, whether newsletters, product updates, marketing materials, and more.

Let’s look at some of the advantages of our Topic Management system:

    • Low unsubscribe rates
    • Better-performing campaigns with good open and click rates
    • Helps build long-lasting relationships with customers
    • Guides you in sending personalized content
    • Better overall deliverability

The Zoho Campaigns team has further updated this feature, making selection of topics mandatory to send any campaigns, which simply means you’ll have to associate a topic with the email campaign you send.

Here are a few scenarios to understand how businesses of all sizes can use Topic Management.

Scenario 1:

 Imagine a fashion brand called Zylker with it’s branches spread across multiple verticals. This includes a clothing line called Zylker Clothing, an online accessories store called Zylker Style, and a makeup line called Zylker Cosmetics.

 This is how the topics can be managed.

 While choosing and creating topics in Zoho Campaigns, Zylker is listed as the brand. Zylker Clothing, Zylker Style, and Zylker Cosmetics are the product names. Under each product, there are multiple topics, such as Product Updates, Newsletters, Marketing and Survey emails etc.(See the image below)

Multi-brand hierarchy

Scenario 2:

Zylker Fashion is a single brand, selling everything under one name. Here, Zylker Fashion is the product and can have multiple topics under it, such as Newsletter, Offers and deals, Styling workshops etc.

Scenario 3:

Zylker has not created any topics yet, so a default topic, Marketing, will be added to the topic management section of Zoho Campaigns. This topic can be renamed but not deleted.

 (Note: Single-product organizations don’t have to create a product and map topics to it. They can directly work with the topics. However, they will have the option to move the topics under a product.)

Scenario 4: (For existing users)

 Zylker is an existing user of Zoho Campaigns and has already identified its audience for sending product updates and promotions. However, the company occasionally sends its subscribers survey newsletters.

In the new Topic Management system, Zylker has to assign relevant topics to their contacts, email campaigns, and workflow in order to send emails.

For existing users

If they’ve already added topics to the organization, they will be migrated to their respective topic/product-topic hierarchy to match the new version. If one of their customers is assigned the topics of Marketing and Newsletter, they will not receive emails related to Product Updates or any other topic.

The New Topic Management system 

While the existing hierarchy (Brand and Brand-Product hierarchy) remains the same we’ve ensured that email marketing and topic management are inseparable in Zoho Campaigns.

  •  In the new setup, you can associate one or more topics with each contact rather than a list, i.e., every single contact brought into Zoho Campaigns either via import or transfer can be mapped to a topic.


  •  Every email campaign that you send requires you to choose a topic in addition to the mailing lists or segments you’ve selected. This way you ensure that your campaign is only sent to those who have been associated to that specific topic. For example, send the campaign Webinar promotion to contacts associated to the topic Webinars from the mailing list Website signups.


  • Your contacts can choose their topic preferences through the Manage Preference link in the email footer.


  •  If a user is setting up topics for the first time, a default topic named “Marketing” will be provided to them, and they can build on the rest later.

You can switch to the new topics setup anytime before September 30, 2022, one year from now. When you do so, we will seamlessly migrate all your existing topics to the new setup.

Watch the video below:


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