Data Alert

Data Alerts

To keep ahead in business you need to know every vital change in your key business metrics. Whether a goal is met, or an unexpected event happened, Data Alert brings this to your immediate attention. This helps you quickly take the right action to address the changes in the key business metrics.    

  1. What are Data Alerts?
  2. Who can use Data Alerts? 
  3. On what views can I create a Data Alert over?
  4. How does the Data Alert work?
  5. How do I create a Data Alert - Simple Flow?
  6. How do I create a Data Alert over Charts - Detailed flow?
  7. How do I create a Data Alert over Pivot Views - Detailed flow?
  8. How do I create a Data Alert over Summary Views?
  9. Can I create multiple alerts over a report?
  10. How can I edit the Data Alert?
  11. How are the Data Alert notification sent in different channels?
  12. Who can be notified when the alert conditions are met?
  13. Can I mail the report along with the notification?
  14. On what frequency the data alert will be verified?
  15. Can I see when the alerts that were triggered?
  16. Can I run the data alert instantly?
  17. Can I delete the Data Alert?
  18. How do I manage all the alerts in my Workspace?

 

1. What are Data Alerts?

For informed business decisions, you need to know changes in your business data. When manually monitoring huge data which continues to grow everyday, you may miss vital information that needs your attention. Data alert helps you in this.  This alerts you on important business changes, which you have set up as conditions, through E-mail or in-app notification. This enables you to take appropriate timely action to seize opportunities.

2. Who can use Data Alerts? 

Users with a paid account (Standard Plan and above) can avail this feature.  For more details refer to our Pricing Page. 

The Account Admin and the Workspace Admin of the paid accounts can create Data Alerts. 

3. On what views can I create a Data Alert over?

You can create Data Alerts over the following views.

4. How does the Data Alert work?

The following lists basic Data Alert work flow.

  • Select the report you want to track the key metrics of.
  • Add alert by specifying the conditions to be verified.
  • Specify how often the conditions need to be verified.
  • Specify how need to be notified and the notification channel (E-mail or In-App notification).
  • Zoho Analytics will alert you as and when the set conditions are met. 

5. How do I create a Data Alert - Simple Flow?

6. How do I create a Data Alert over Charts - Detailed flow?

7. How do I create a Data Alert over Pivot Views - Detailed flow?

8. How do I create a Data Alert over Summary Views?

Creating Data Alert over a summary view will be similar to that of a chart. The applied conditions will be matched over the data cell of the Summary View. 

9. Can I create multiple alerts over a report?

Yes, you can create multiple alerts over a report. You will be able to create as many alerts that your plan permits. For more details on this refer our Pricing Page.

10. How can I edit the Data Alert?

Yes, you can edit the data alert when needed. Follow the below steps to do so.

  1. Open the report over which the alert is created.
  2. Click the alert icon and then select Manage Alert.
  3. The Manage Alert page will open. Mouse over the alert you want to edit. A set of action menu will appear.
  4. Click the Edit icon. 
     
     
  5. The Edit Data alert section will open. You can modify this as needed. 

11. How are the Data Alert notification sent in different channels?

Zoho Analytic supports setting up email and in-app notifications as alert notification channels. 

Email 
You can choose to notify Account Admin & Workspace Admin by selecting the checkbox. You can also send a notification to any user by specifying their Email ID.
You can choose to add the report in the notification mail by selecting the Include Report checkbox. The report can be added either As Inline Message or As Attachment.


 

When the alert conditions are met, a notification e-mail will be triggered to the specified E-mail address. 

In-App Notification
‌In-App Notification shows an alert within the Zoho Analytics service. 
You can choose to notify Account Admin, Workspace Admin and the Shared Users by selecting the respective checkboxes. 

When the alert conditions are met, a notification alert will be triggered. You can view the alert message by clicking the notification icon. 

12. Who can be notified when alert conditions are met?

You can notify Account Admin and Workspace Admin by email. You also send an email notification to any user by specifying their Email address. In-app notification can be sent to  Account Admin, Workspace Admin and the Shared Users. 

13. Can I mail the report along with the notification?

Yes, you can choose to add the report by selecting Include Reports. The report can be added either As Inline Message or As Attachment. 

Note: The size of the attached report varies depending on the data in your current view. In case the size exceeds 15MB, the report cannot be sent. Only the notification mail will be triggered without the report. 

14. On what frequency the data alert will be verified?

The Data alerts are verified in the interval you have set.  

Available options are: 

  • Hourly 
  • Daily 
  • Weekly  
  • Monthly

15. How can I see the Alert triggered History?

Yes, you can see the alert triggered history. Follow the below steps to do so.

  1. Open the report over which the alert is created. 
  2. Click the alert  icon and then select Manage Alert.
  3. The Manage Alert page will open. Mouse over the alert you want to edit. A set of action menu will appear. 

     
  4. Click Alert History icon.
  5. A calendar view will open highlighting the days that the alerts were triggered in red. Clicking this will list the alert runtime, triggered time and the copy of the report when it is triggered. 

16. Can I execute the data alert instantly?

Yes, you can run the data alert instantly. Follow the below steps to do so.

  1. Open the report over which the alert is created. 
  2. Click the alert  icon and then select Manage Alert.
  3. The Manage Alert page will open. Mouse over the alert you want to edit. A set of action menu will appear. 
  4. Click the Run icon. The alert conditions will be verified instantly. 

17. Can I delete the Data Alert?

Yes, you can delete the data alert instantly. Follow the below steps to do so.

  1. Open the report over which the alert is created. 
  2. Click the alert  icon and then select Manage Alert.
  3. The Manage Alert page will open. Mouse over the alert you want to edit. A set of action menu will appear. 

     
  4. Click more actions icon and then select the Delete
  5. You will be prompted to confirm the action. Click Yes to confirm. 
  6. The Data Alert will be deleted. 

18. How do I manage all the alerts in my Workspace?

Zoho Analytics allows you to manage all Data Alert created in a Workspace on a single page for easy access.

Follow the steps to view and manage all the Alerts in your Workspace. 

  1. Open the Workspace Setting page. 
  2. Click the Alerts tab. This will list all alerts created in this workspace. 
  3. When you mouse over an alert, a list of contextual options will appear. You can perform the below operations with these options.
  • Run - Click this to instantly run the alert verification. 
  • Edit - Click this to edit the Data Alert.
  • Delete - Click this to delete the Data Alert.
  • View History - Click this to view the alert triggered history.
  • View Alert - Click this to view the Data Alert.

Alternatively, you can also manage all Alert created in a report. Follow the steps to view and manage all Alert in a report.

  1. Open the report over which the alert is created.
  2. Click the Alert icon and then choose Manage Alert.
  3. The Manage Alerts page will open listing all alert created over the report.

Share this post : FacebookTwitter

Still can't find what you're looking for?

Write to us: support@zohoanalytics.com