Inventory replenishment process template with Orchestly

Here's the blueprint we have created using Orchestly for a generic inventory replenishment process. Yours can be much simpler or more complex, as per your needs.

Benefits of automating inventory replenishment workflows with Orchestly

  • For warehouse employees
  • For suppliers
  • For management

For warehouse employees

  • 01

    Avoid paperwork

    Quit running around with a stack of papers—submit all your stock refill requests online, in under a minute.

  • 02

    Keep track of requests

    Stop with the emails and phone calls. Follow all your requests in real time, and stay updated on their status.

  • 03

    Prevent backorders

    Don't let approval delays cause out-of-stock scenarios.

For suppliers

  • 01

    Reduce supplier lead time

    With information recorded accurately, you can fulfill orders quickly and reduce your lead time.

  • 02

    Get a break from the mayhem

    See exact requirements at the tap of a button. Automatic notifications let you know what has to be done, and when.

  • 03

    Focus where it matters

    Sort your work items to fulfill orders due that week, orders flagged as important, or any other criteria.

For management

  • 01

    Prevent fraud

    With all fulfillment requests recorded, and a complete audit trail available, you can rest assured that everything's in order.

  • 02

    Reduce costs

    Avoid paperwork, have POCs for every stage, and automate stages to reduce human errors.

  • 03

    Understand what sells

    Find and evaluate delays, identify items that are frequently backordered, see the number of backorder days, and more, with reports and charts.

How to manage your inventories with Orchestly

How much do you order, and how often? There's a cost associated with every one. Ordering too frequently will lead to excess stock, and infrequently will increase your carrying costs. Automate your replenishment workflow so you can serve your customers better.

  • 01

    Role-based accessibility

    Only managers can approve requests. Only the QA team can inspect items. Define who has to do what, and when.

  • 02

    Get contextual data

    Track info on faulty items during the process, and ask users for relevant data in real time.

  • 03

    Auto-escalate delays

    If replenishment requests have been pending approval for a week, auto-escalate the issue to higher authorities. Automate stages by condition or time.

  • 04

    Auto-update your inventory database

    Every time an item is refilled, update your stock DB automatically via custom functions. Code in Deluge to perform any business logic.

  • 05

    Automate notifications

    Set up order detail SMSes to your suppliers. Mark your purchase task complete in your task management software. Notify any third-party tool via webhooks.

  • 06

    Add widgets

    Dynamically select the supplier by adding your vendor DB as a widget at the order placement stage. Have a quality checklist at the item inspection stage. Code extensions tailored to your needs.

  • 07

    Improve KPIs

    What's the cost of damaged and spoiled goods? What's the supplier lead time? Use default reports, or build your own, to handle your inventories efficiently.