## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/za/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Add Transactions

If you are unable to fetch feeds from your bank due to various reasons, you can record manual entries and import transactions for your offline or past bank transactions of your bank or credit card accounts. 

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## Manually Add Transactions

To record manual entries for your offline transactions for your bank or credit card accounts, 

*   Go to the **Banking** module and select the account in which you would like to record a transaction. Select the desired transaction for which you would like to manually record in your account from the **Add Transaction** dropdown.
    
*   If you had to pay your vendors, transfer money, pay for your purchases, record expenses and other similar transactions, you can choose an account from the **Money Out** tab.
    

![Transaction Approval](/books/help/images/banking/vendor-payment-global.png)

Just like the way expenses are recorded, the money that your customers pay such as the sales, interests, refunds on expenses, deposits and other incomes can be recorded manually from the options given under the **Money In** tab from the Transactions dropdown. 

*   Once the transactions are recorded, it will be labelled as Manually Added.

**Pro Tip:**  You can add additional details about your transaction by attaching a document.

To attach a document, click **Upload** file.

**Note:** You can upload a maximum of 5 files, 5MB each.

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## Importing Bank Statements

You can import bank statements for your manually created bank and credit card account. The bank statements you import can be of the CSV, TSV, OFX, QIF or CAMT.053 formats.

*   Go to the **Banking** module.
*   Select a bank or a credit account.
*   Click the **Import Statement** button on the top right corner to import. 
*   Upload a file from your desktop or choose a file from Documents.

By default, the character encoding is chosen as UTF-8 (Unicode). 

**Pro Tip:**  To ensure that you’ve selected the correct character encoding, check your import statement file.

*   Select the bank account to add the statement.
*   Select the **Amount Column Type** from the dropdown:
    *   Select **Double Column** if your import file has two different columns for deposits and withdrawals.
    *   Select **Single Column and Amount Type** if your import file has a single column indicating a debit (withdrawal) or a credit (deposit) transaction and a separate column for the amount.
    *   Select **Single Column with Negative Values** if your import file has just one column where positive values indicate deposits and negative values indicate withdrawals.
*   Select the **Character Encoding** and **File Delimiter** and click **Next**.

**Note:** The comma is assumed to be the default delimiter. Ensure that you’ve selected the correct character encoding based on your import file.

![Transaction Approval](/books/help/images/banking/import-1.png)

*   Click **Next**.

The next step is to map the Imported file headers with the fields in Zoho Books. The best match to each field for the selected file will be auto-selected.

![Transaction Approval](/books/help/images/banking/import-2.png)

**Pro Tip:**  You can save your preferences for future references by selecting the **Save these selections for use during future reference** option.

*   Click **Next**.

You’ll be able to preview your import details where you can check for your errors and unmapped fields. If you want to make any changes, you can click **Previous** to edit your import preferences.

![Transaction Approval](/books/help/images/banking/import-3.png)

*   Click **Import**.

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## Auto-Forward Bank Statements

If you have enabled auto-forward bank statements, you will be able to forward the emails with attachments from your bank to Zoho Books automatically. To add the forwarded statements to the relevant bank:

*   Go to **Banking**.
*   Click **Bank Statement** in the top right corner.

![Bank Statements](/books/help/images/banking/banking-statements.png)

*   The forwarded statements will be displayed under **Bank Statements From Inbox**.
*   Click **Add to Bank**.

If the chosen file is of the CSV, TSV, OFX, QIF, CAMT.053 formats, you will be redirected to the **Import Statements** page in the Banking module. Here’s how you can add them to your bank.

*   Select the bank account to add the statement.
*   The file will be pre-populated.
*   Select the **Amount Column Type** from the dropdown:
    *   Select **Double Column** if your import file has two different columns for deposits and withdrawals.
    *   Select **Single Column and Amount Type** if your import file has a single column indicating a debit (withdrawal) or a credit (deposit) transaction and a separate column for the amount.
    *   Select **Single Column with Negative Values** if your import file has just one column where positive values indicate deposits and negative values indicate withdrawals.
*   Select the **Character Encoding** and **File Delimiter** and click **Next**.

**Insight:** Ensure your bank supports statement forwarding via email in CSV, XLS, TSV, OFX, QIF or CAMT.053 formats.

![Transaction Approval](/books/help/images/banking/import-1.png)

Match the fields with the Import File Headers and hit **Next**.

![Transaction Approval](/books/help/images/banking/import-2.png)

**Pro Tip:**  You can save your preferences for future references by selecting the **Save these selections for use during future reference** option.

You’ll be able to preview your import details where you can check for your errors and unmapped fields. If you want to make any changes, you can click **Previous** to edit your import preferences.

![Transaction Approval](/books/help/images/banking/import-3.png)

*   Click **Import**.

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## Undo Last Import

If you’ve uploaded the wrong bank/credit card statement or uploaded the same statement twice , you can undo your last import.

*   Click the **Gear** icon on the top right corner and click undo last import.

![Transaction Approval](/books/help/images/banking/statement-undo-last.png)

After that, you’ll be able to preview the transactions that are going to be deleted before you undo your last import.

*   Click **Undo Import**.

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**Next >**

*   [Match/Categorize transactions](/za/books/help/banking/matching-transactions.html)

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**Related >**

*   [Add Accounts](/za/books/help/banking/add-accounts.html)
*   [Bank Feeds](/za/books/help/banking/feeds.html)
*   [Transaction Rules](/za/books/help/banking/transaction-rule.html)
*   [Reconcile Accounts](/za/books/help/banking/reconciliation.html)
*   [Other Actions in Banking](/za/books/help/banking/other-actions.html)