Working with Fields

Working with Fields

Table of contents

You can add built-in fields in your Writer document, which includes the information that may change. Before you get started, define the fields and determine the type of data to be entered into the respective fields.

Autofields

If you want to display a custom date, page number, page count, author name, document name and document version in your document, this feature can prove useful.

To insert autofields,

  1. Click where you want the autofield to appear.
  2. Click More > Fields tab > Autofields.
  3. Choose an autofield to be inserted. For example, if you want to add the current date, click on the date field. Make sure you place the cursor in the required place in your document before inserting the autofields.

Working with Date Fields

In an auto-date field, you can insert a date field anywhere in your document and have the option to configure the format of the date, locale and timezone, add or subtract days and exclude days as per your requirements. Automatic date updates help eliminate the tedious chore of manually deleting prior dates.

Field Types - An Overview

Today's Date - You can select this to insert the current date.

Dynamic Today's Date - When you insert a Dynamic Today's Date field, the date in the document will be updated automatically every time the document is opened. So, for example, if you started preparing a document yesterday but opened it again today to finish it, this field renders today's date.

Document Created Date - Use this to insert the document creation date.

Document Last Edited Date - If you select this, the date on which the document was last edited will be inserted.

Create Custom Date Field - The custom date field provides an easy way to display a future or past date, that is, x number of years, months, weeks or days into the future or the past. You can avoid calculating those dates.

Inserting a Date field

To insert a date field,

  • Place the cursor where you want the date to be displayed.
  • Click More > Fields.
  • Under Autofields, choose the Date field.
  • From the dropdown list, you can choose any type according to your requirements.

Let us see how to create a custom date field with an example.

Creating a Custom Date Field

A common requirement in documents is to insert a custom date that can be preset and reused whenever required without making adjustments every time. For instance, you might want to render the current date, a "best before" date or an expiry date in your document. In these cases, the Custom Date Field option under 'Autofields' has you covered.

We can learn how to insert a custom date field with an example. Let's say we want the date of today +21 days from today's date. We can do it by following the below steps:

  • Place the cursor where you want the date to be displayed.
  • Click More > Fields.
  • Under Autofields, choose the Date field.
  • Select Create Custom Date Field.
  • A dialog box opens where you can configure the following:
  1. Field Name : Enter any name for the date field.
  2. Preset date value: Select any date from the list of dates given.
  3. Change Locale Settings: Set appropriate locale, date format and time zone.
  4. Add/Subtract Days: Add or subtract days/months/years and this will reflect on the custom date.
  5. You also might need an adjustment if the resulting date falls on a weekend (Sat/Sun), it should be moved to the next working day (Monday).

  6. Exclude Weekdays/ Weekends: Exclude weekdays or weekends as required.
  • Click Create & Insert.
  • The date will now be inserted in the document.
  • Note: The date is 21 days after excluding all weekends from the date selected (10 Jun 2021).

  • Custom Date Fields made this way will be saved under Date for later use.
  • Note : Changes made to any one of the date fields in the document will automatically change all the fields with the same name.

    Configuring Date Fields

    The date fields can be configured either while creating a field or by clicking on the Configure visual cue that appears above the newly inserted date field in the document.

    Click here to learn about setting up date adjustments in merge fields.

    Inserting Page Numbers

    To insert page numbers in your document,

    1. Click where you want the page numbers to appear.
    2. Click More > Fields.
    3. Under the Autofields , choose the Page Number.
    4. Choose to insert the page number in the header or footer from the drop-down.
    5. SelectFormat Page Number from the drop-down menu to change the position and style of the inserted page number.
    6. Click Remove Page Numbers to remove all the page numbers from the document.

    Similarly, you can also add page count, author name, document name, and version of the document as autofields.

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