Working with Document Revisions

Working with Document Revisions

Document revisions simplifies the way you use version history and make it easy for you to see the changes over time. This is your one-stop hub to keep track of all that's happened in your document since you last visited. You can also view different versions of a document, download an older version, switch to previous version, bookmark a particular version and much more.

View version history

Version history helps you keep track of all of the edits that were made in your document. You can see what has changed over time, easily.

To see what's changed in your document,

  1. Click on the dynamic icon, next to the document name, notifying when the last edit was made. This will take you to a page where all versions of your document are listed.
  2. Click on "See what's changed" icon at the top. Clicking on it will enable you to view the changes that were made for the day, over a week and over a month.
  3. You can also customize a specific period to distil out edits that happened within that period.

Create labelled versions of a document

It can be useful to keep multiple versions of the same file, so you have a record of the changes you've made.

To create a new version of a file,

  1. Click File > Create Version. A pop-up window will appear.
  2. Enter a short description and click Create.

Note: To access an older version of the document, go to File > Document History. All versions will be displayed in the right side of the screen.

Document versions

View changes since your last visit

Keep track of all that's happened in your document since you last visited. All the changes will be color-tagged, so that you can see who changed what.

To view changes since your last visit,

  1. Open the required document.
  2. Click on View changes since your last visit link next to the Compose mode. The changes made by other users will be highlighted. The changes will be color-tagged for each user and you can keep track of what each user has modified in your document.

Restore an earlier version of a document

You can review different versions of your document and restore to an earlier version, if required.

To restore to an earlier version,

  1. Click on the dynamic icon, next to the document name, notifying when the last edit was made. This will take you to a page where all versions of your document are listed.
  2. Choose any version from the versions panel.
  3. Click the Restore this version link, so that your document will be set to the version you choose.

Print or Download old versions

To print or download old versions,

  1. Click on the dynamic icon, next to the document name, notifying when the last edit was made. This will take you to a page where all versions of your document are listed.
  2. Choose any version from the versions panel.
  3. Click icon and choose to Print or Download the particular version.

Compare versions

Select any two versions and compare the changes that has been made by all or specific collaborators. Keep track of changes and also revert to a better version, if required.

To compare versions,

  1. Click on the dynamic icon, next to the document name, notifying when the last edit was made. This will take you to a page where all versions of your document are listed.
  2. Click compare versions link from the versions panel.
  3. Now select any two versions and click Compare. Also, filter among collaborators to see the changes done by specific users.

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