Document Tools

Table of contents

Navigation options

Use the navigation pane in Writer to directly go to a particular page or a heading, or bookmarks without having to scroll through the entire document. You can navigate throughout your document and manage the sections in a much easier way. When you click on a heading or bookmark in the navigation pane, your cursor will jump directly to that specific part of the document.

Navigate through your document

To use document navigation,

  1. Click More > Tools tab.
  2. Under the Navigation header, click Document Navigation.
  3. The Document navigation panel will open. You can do the following using the navigation panel.
    • Navigate through different headings, bookmarks, or fields that are available in your document. Make sure you have applied heading styles or bookmarks in your document to browse through the navigation page.
    • Drag and drop the headings and subheadings. The headers and the text in your document will also be moved when you drag and drop these headings.
    • Click the More options near any heading inside the panel, to add a new Heading before or after any heading, to add a new subheading, promote and demote any heading as required.
  • You can expand or collapse sub-headings under main headings inside the navigation pane. To show or hide the subheadings under a heading, you can click the arrow next to the heading.
  • The navigation pane does not show the headings that you have applied inside tables or text boxes, or headers/footers.

View all images in the document

If you want to navigate through or have a preview of only images used in the document, you can use this feature.

To view all images in the document,

  1. Click More > Tools tab.
  2. Under the Navigation header, click View All Images. This will open a preview of all the images in the document. You can download or edit each image while you preview.

Editing options

Enable focus typing, typewriter sound, and use the transliteration feature under the editing options of the Tools tab in Writer.

Focus typing

This helps you to focus on the current paragraph you type in your document.

To enable focus typing,

  1. Click More > Tools tab.
  2. Under Editing header, turn on the Focus Typing button. Now your entire document will look blurred. You can click on the paragraph you want to edit so that it gets highlighted and gives a better focus on the content. Once editing is done, you can disable the focus typing mode.

Turn on typewriter sound

You have an option to switch on typewriter sounds in Writer. Turn on the sound and start typing.

  1. Click More > Tools tab.
  2. Under the Editing Header, enable the Typewriter Sound button.

Using transliteration

Transliteration is a typing service in Writer, that lets you translate the English script to the selected language. Spell the words phonetically (write exactly the way it sounds) to get the desired output. The characters typed will be converted to a similar pronunciation of the target language. For example, in Tamil transliteration, you can type “thamizh” to get “தமிழ்”.

To enable transliteration,

  1. Click More > Tools tab.
  2. Under the Editing header, turn on the Transliteration service.
  3. Now choose the required language in the pop-up that follows. Click OK.
  4. You can now start typing the content in English and the equivalent text will appear with respect to the chosen language. You will be shown word suggestions as you type and you can choose the one you require.


  • Transliteration is different from translation.
  • The conversions are made based on pronunciation and not the meaning of the typed word. Currently, Writer supports only Tamil as the transliteration language. You can send us transliteration language requests and we will work on it in future updates.

Engagement Insights

Engagement insights in Writer is a tracking system that gives you detailed statistics on your document views, opens, and how much time each of your recipient spent on the document. You can view per page analytics or track the statistics for the entire document.

These insights will be useful for you to understand how well the content is received among your audience and get an idea on how the collaborators engage with your content.

To view the engagement insights,

  1. Open the required document.
  2. Go to More > Tools tab and click on the Engagement Insights option under the Analyser header.

    Alternatively, click the drop-down near the Share button and choose the "Engagement Insights" option. Learn more on Document Sharing.
  3. In the Engagement Insights panel, you can see the statistics on who viewed or opened the document, how much time did each one spent per page or on the entire document.
  4. You can also track the time spent, pages read, and visits made by each collaborator. Click on any collaborator name to view the engagement statistics of that particular user.

 Random text generator

Filler text/Random text generator lets you add text to your document to test layout and other design options. Just type in =rand(n) and press Enter, where n is the number of paragraphs you want. For example, if you want five paragraphs of text, type in =rand(5) and press Enter.

Also, typing =rand(x,y) followed by the Enter button, will create x paragraphs with y lines of “lorem ipsum” text.

Advanced find and replace tool

You can use the Find and Replace tool in Writer to search and replace almost anything right from a simple text to any data such as a digit, white space, fields, headings, bookmarks, and so on.

To use the find and replace tool,

  1. Press Command/Control+F on the keyboard. A small tab will appear in the top-right corner.
  2. Choose what you want to find and replace it in your document. You can find a plain text, any letter, digit, tab character, white space, heading, bookmark, fields, line break, paragraph break, empty paragraph, or an object and replace them with the required information.
  3. If you want like to replace the text, click the Replace link.
  4. Enter the new text in the Replace field.
  5. To change only the occurrence that is currently selected, click Replace. To change every occurrence within the document, click Replace All.

A few examples are shown below:

1. To find the fillable fields in your document:

In case if you want to prefill the document with fillable fields, it will be easier for you to find the available fields in your document and fill them on the go.

  1. Press Command/Control+F on the keyboard to open the find and replace tab.
  2. Choose the Fields option from the dropdown. All occurrences of the Fields (including, fillable, merge, and autofields) in the document will be highlighted instantly.
  3. Click the up and down arrows to move from one occurrence to the next.

2. Find and replace words with a different format.

The following example describes how you can find and replace any word with a bold format. Usually, you will need to search for these keywords and navigate through the entire document and format each one of them separately. Using the advanced find and replace feature, you can do this task in a quicker way. Let's see how:

  1. Press Command/Control+F on the keyboard to open the find and replace tab.
  2. Choose the Plain Text option from the dropdown and type the text you want to format. All occurrences of the entered text will be highlighted. Click the Select All link from the Find and Replace tab.
  3. Go to the Format tab, and click the bold icon. Alternatively, press the Command/Control+B on the keyboard. All the highlighted text will now be replaced.


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