Label and Envelopes

Create and print labels

Table of Contents

How to merge and print labels?

Mailing labels are commonly used in letters and packages to identify the addressee and the sender information. These labels are used for various business purposes, such as sending a monthly billing statement to your customers, sending Greeting Cards during Christmas & New Year, or a direct mailer campaign about the newly launched customer referral program. In all these cases, you have to either manually type the mailing addresses on a blank page or use a different software to fetch addresses from your customer database, insert addresses in a word processor and then use a good quality printer to print the labels.

To deal with such cases, Writer comes with built-in templates to create labels. From shipping labels to Avery-compatible layouts, we've got most of your needs covered. You can print a single or a sheet of labels based on your requirements.

Let's take a look at the steps below:

Step 1: Choose/Create a label template

Labels come in different sizes and are used for different purposes. You can create a new printing label template from scratch or choose a default template available in your Writer account. Also, import label templates from Avery or Office 365.

To choose a label template in Writer,

  1. Click File > New from Template.
  2. Under Templates header, choose Labels and Envelopes.
  3. Choose a template that suits your needs or import one from Avery or Office365 templates.

Step 2: Select data source

You need to create or upload a data source file (csv or a spreadsheet file) to merge the values with the mailing label. The data source is usually a spreadsheet or a comma-delimited (.csv file), which includes fields and records that have to be merged with the target document.

Configure the data source that has the information to be merged in your label template, such as, the name and address of each recipient to be printed on the labels.

To create or import a data source,

  1. Click More > Automate > Merge using existing data.
  2. Under Select Data Source, choose Import CSV from Desktop or URL to pull data from a spreadsheet file.
  3. If you have the data in a Zoho Sheet file, then select Zoho Sheet as your data source.
  4. Click Create new data source to create a new data source from scratch and merge with the label. This will open an empty Zoho Sheet file in a new tab. Start entering the required data and sync it with your target label template.

Step 3: Insert fields

Once the data source is synced in your label template, you need to set up the template with the required merge fields.

  1. Click More > Automate > Merge using existing data.
  2. Under Insert Fields header, you will find the available merge fields to be inserted in your document.
  3. Now insert merge fields in your label. Each row (or record) in your data source will be merged with an individual label.

Note:

Use the Next Record field to jump over to the next row in your data source.

Learn more on how you can set up the field data and use the advanced settings while inserting merge fields.

Step 4: Preview document

Before you download or print the final document, you can preview the document and make changes, if needed.

  1. Click Preview Merge under the Preview Document header.
  2. Check if the labels are ready to print in the Preview mode. You can Print/Download right away from the preview merge page.
  3. Click the Back to Editor button if you need to make any change to your label template.

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