Distribution

Document Distribution

Table of contents

Email a document

You can easily mail your document directly from Writer without opening your mail box.

To email a document,

  1. Click the Distribute button at the top-right corner of the screen and click the Email icon in the top menu bar. Alternatively, Go to File > Share > Email as Attachment to email the document.
  2. Enter the "To" address, subject line, set password and the message for the recipient in the Email as Attachment dialog box. Also, schedule the time to send your document, if needed.
  3. Click Send.

Email document with password protection

To email as a password protected document,

  1. Click the Distribute button at the top-right corner of the screen and click the Email icon in the top menu bar. Alternatively, Go to File > Share > Email as Attachment to email the document.
  2. Enter the email address, subject line, set password and the message for the recipient in the Email as Attachment dialog box.
  3. Select the Set Password checkbox and enter the required password.
  4. Click Send. The password protected document will be sent via email

Change the from-address

You can change the from-address to any email alias, as required. By default, the primary email address will be selected in the Email as Attachment popup.

Please follow the steps below if you wish to change the from address:

  1. Click the Distribute button at the top-right corner of the screen and click the Email icon in the top menu bar. Alternatively, Go to File > Share > Email as Attachment to email the document.
  2. Enter the required details Email as Attachment dialog box. Now, while choosing the from-address, click the drop-down to change it any alias email id.
  3. Click Send. The document will be sent and the sender address will be changed.

Schedule and email document

To schedule and send the document,

  1. Click the Distribute button at the top-right corner of the screen and click the Email icon in the top menu bar. Alternatively, Go to File > Share > Email as Attachment to email the document.
  2. Enter the email address, subject line, the message for the recipient, and set time to schedule your email in the Email as Attachment dialog box.
  3. Choose the Schedule for later option and set the time as required. Your email will be sent at the scheduled time.
  4. Click Send.

Note: You will receive a notification once your email is scheduled. You will also be notified inside your Writer account if the email is successfully sent or not sent. In case of an error, please try sending the document agaib.

Mark as final

You can mark a document as final when you're done with all the edits. This option helps prevent changes to documents you share with others by making it read-only.

To mark a document as final,

  1. Click on the Distribute button on the top-right corner of the screen.
  2. A new tab would drop down with Mark As Final at its right most corner. Click on it to mark your document as final.
  3. Once you marked your document as final, you can no longer make edits until you enable editing. Click Enable editing, so that you can edit it again, if required.

Note: If you have unresolved edits, you will receive a pop-up prompting you to address them before marking the document final.

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