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Zoho WorkDrive - Plan Comparison

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Billed Annually /user/month /user/month /user/month
Billed Monthly /user /user /user
StorageStarts at 1 TB/TeamStarts at 3 TB/teamStarts at 5 TB/team
Additional storageAfter 10 users, get additional shared storage of 100 GB/new user.After 10 users, get additional shared storage of 300 GB/new user.After 10 users, get additional shared storage of 500 GB/new user.
Upload limit per file10 GB50 GB250 GB
Zoho office suite
Zoho Writer (Document)YesYesYes
Zoho Sheet (Spreadsheet)YesYesYes
Zoho Show (Presentation)YesYesYes
File management
My FoldersMy Folders is a personal folder for team members. They can create or upload files, and share their own files with other team members.YesYesYes
Team FoldersA secure hub for your team to store, share and work together on files.YesYesYes
Shared itemsYou can view the list of all shared items in My Folders or a Team Folder, and track which items are shared with whom, which are shared externally, which are shared across the team, and more.YesYesYes
TemplatesCreate or save templates for documents and spreadsheets via Zoho Writer and Sheet, respectively. Once you have templates, you can use them to create any number of files.YesYesYes
LabelsLabels help you to easily identify and access files and folders across different locations in WorkDrive.YesYesYes
Universal content searchFind files by name, keyword, or author's name using the search bar.YesYesYes
Advanced Search with OCR and Object DetectionWorkDrive now supports searching text (Optical Character Recognition) and objects (Object Detection) in images.YesYesYes
Saved SearchesSave search keywords along with filters, making the process of generating search results effortless.YesYesYes
Access statsGet a list of all the users who have accessed a file and when they accessed it.-YesYes
File activity timelineA timeline of all activities performed by users on a particular file.-YesYes
Data templates and custom fieldsCreate data templates to classify files and folders and organize them by adding custom information or properties as metadata.--Yes
Data retention policyRetain files and folders for up to a certain period (7 to 30 days for Trash in My Folders and Team Folders; 7 to 120 days for Deleted Items in Admin Console), then automatically delete them afterwards.YesYesYes
WebhooksWebhooks gives you real-time notifications for file, folder, team folder, and team-based events directly in an external app.--Yes
Granular access controlsGrant appropriate roles, with varying permission levels, to members of a Team Folder.YesYesYes
Sub-folder sharingGive specific members of a Team Folder higher access permissions for files or folders within the Team Folder.YesYesYes
Draft filesDrafts are visible only to you. Once you mark draft files as ready, everyone in the team folder will be able to view them.YesYesYes
Unlimited file versionsAccess and revert to any previous version of your files. You can even compare changes between different versions.YesYesYes
Preview 200+ file formatsZoho WorkDrive supports preview for 200+ file formats, including images, videos, and developer files.YesYesYes
Custom external share linksCreate multiple file links to share files with people outside your team, then label them for easy reference. Set different access permissions for each file link and track them all separately.YesYesYes
Password-protected links with expiration dateProtect externally shared files from unauthorized access by setting passwords and expiration dates.YesYesYes
Restrict download/printRetain control over files shared externally. Decide who gets to download or print them.YesYesYes
File lockLock a file to prevent your teammates from overwriting the changes you make.YesYesYes
Follow updatesFollow important files and folders to stay up to date on all changes made by collaborators. You can choose a preferred notification setting to receive bell notifications, email notifications, or both.YesYesYes
Download linksDownload links are public links, i.e., anyone with the link can download the file or folder. You can set download limit and expiration date to restrict access to users.YesYesYes
Embed codesEasily create embed codes for files and folders stored in a Team Folder or My Folders and add them to websites and blogs. External users can view, download, and print the embedded files and folders.YesYesYes
Collect filesEasily request team users and external users to upload files via collection links to a particular folder. View user submissions and manage their files effortlessly.-YesYes
GroupsCreate Groups based on member roles or profiles and easily add the group members to Team Folders. You can also share a file or folder directly with groups.YesYesYes
Commenting on filesAdd comments to share feedback on a particular file with your team members.YesYesYes
Comment suggestions (AI)Rephrase, shorten, change voice, and punctuate your comments quickly using AI suggestions.YesYesYes
AnnotationAdd comments specific to any text or area and track them easily. Collaborators will be able to understand the comments easily with contextual suggestions and make changes or add replies more appropriately. Supported for PDF, image, video file formats.YesYesYes
Custom cover image for audio and video filesModify the default system-generated cover image to a custom cover image to show what's exactly in your video/audio.YesYesYes
Video chaptersVideo chapters help you break up a video into multiple sections, so viewers can see what's covered in the video, and quickly jump to the topic they're interested in.YesYesYes
Upload files via emailThis feature allows users to upload files to a Team Folder via email.YesYesYes
Advanced file propertiesZoho WorkDrive supports some advanced properties (meta data) for different file types. So, when you upload files from your desktop or from other cloud services with advanced file properties, you will be able to see them in WorkDrive.YesYesYes
Unread and global notificationsUnread Notifications keep you informed of any changes made in a Team Folder you’re part of. Global Notifications let you know every time a file/folder is shared with you, when you’re @mentioned or invited to a Team Folder, and about public Team Folders that are relevant to you.YesYesYes
Bulk file or folder uploadYesYesYes
WorkDrive SnapA recording feature to help you quickly record your screen, as well as video and audio, from within the WorkDrive app.YesYesYes
Code SnippetGenerate code snippets by typing in the programming code or copying and pasting it from an external source. 25+ programming languages supported.YesYesYes
Generate content (AI)Say goodbye to time-consuming manual tasks and embrace efficient content creation with the AI integration.YesYesYes
Generate images (AI)Describe your ideal cover image in words and generate visually appealing cover images for your audio and video files directly within the WorkDrive platform with the AI integration.YesYesYes
Convert files to Zoho office suite formatYou can choose whether newly uploaded documents, spreadsheets, and presentations should be automatically converted to the respective Zoho WorkDrive format (Writer, Sheet, or Show) or not.YesYesYes
Import from other cloud servicesThe cloud picker option in Zoho WorkDrive lets you import files from cloud storage services like Google Drive, Box, Dropbox, OneDrive, and Evernote.YesYesYes
Create ZIP fileEasily create zip files to back up multiple files and folders in WorkDrive.YesYesYes
ZIP file preview and extractionPreview the contents of a Zip file and easily extract them to the required folder.--Yes
Team management
DashboardGet a comprehensive view of everything about your team, like active members, Team Folders, file activities, and more.YesYesYes
BrandingPersonalize Zoho WorkDrive by replacing the default logo with your company logo. Your logo will appear in emails sent to collaborators, and preview headers of files shared externally.-YesYes
Custom domainCreate a custom domain to access your WorkDrive account. This will help you promote your brand when you share files with your team members and external users.--Yes
Manage external sharingControl whether team members can share files to people outside the team.YesYesYes
Data administrationHave complete control over your team's data.--Yes
Full content visibility and managementFind and manage any file ever created by anyone in your team.--Yes
Manage all shared itemsAdmins can view the list of all shared items in their team, and track which items are shared with whom, which are shared externally, which are shared across the team, and more.--Yes
Restore deleted itemsRestore files and folders deleted from the trash for up to 120 days.--for up to 120 days
Password policiesTeam admins can mandate all users to set passwords when creating external share links. They can also set a strong password policy if required, making the links more secure.YesYesYes
Transfer ownership of files and foldersTransfer ownership of individual files and folders in the private folder of active team members at any time.--Yes
Transfer ownership while deleting usersTransfer ownership of all files in the private folder of team members who leave the organization.YesYesYes
User managementAdd team members, assign roles, and suspend or remove them from your team.YesYesYes
Device managementTeam Admins can view and manage all of their team members' connected devices from anywhere in the world.--Yes
Wipe data from remote devicesDisconnect a member's device (log out user from the app), or wipe offline files and disconnect a member's device remotely from WorkDrive's mobile or desktop app.--Yes
App access managementSet permissions for each member in your team whether they can use WorkDrive's desktop and mobile apps to access files.--Yes
Team Folder activity timelineGet a timeline of all activities performed in the Team Folder. Filter out activities in the timeline, like uploads, deletions, etc.-YesYes
Generate team activity reportChoose activities and generate activity report for a particular user or all team users for auditing purposes. You can export the activity report in a CSV file for later use.--Yes
Security & Compliance
256-bit AES encryption at restYesYesYes
TLS, SSL and PFS encryption during transitYesYesYes
Intrusion Detection and Prevention SystemsYesYesYes
Two-factor authenticationYesYesYes
GDPR complianceYesYesYes
HIPAA complianceYesYesYes
ISO 22301:2019
Business Continuity Management System (BCMS)
SOC 2 Type II
AICPA Trust Services Principles and Criteria (TSP)
ISO/IEC 27001
(Information Security Management)
ISO/IEC 27701
(Privacy Information Management)
ISO/IEC 27017
(Cloud Security Management)
ISO/IEC 27018
(Personal Data in the Cloud)
Apps & Integrations
TrueSync desktop appWith TrueSync, the data on your computer is available either online only or offline. Any changes made to your files will be automatically synced with the WorkDrive web app.YesYesYes
Mobile appThe Zoho WorkDrive app, for Android and iOS, lets you contribute to your team while on the go.YesYesYes
Genie (Quick-editing app for desktop)A quick-editing app for desktop that lets you open and edit your WorkDrive files on the web with your default desktop applications. Available for Mac and WindowsYesYesYes
Zoho Projects IntegrationGive your team a shared space to work together by creating Team Folders for every project. Efficiently organize documents linked to tasks, issues, and feeds under Team Folders for easy access.YesYesYes
Zoho Marketing Plus IntegrationCreate, store, and manage your documents, videos, sheets, product images, and anything else that's crucial to your brand and marketing campaigns, in one common place. YesYesYes
Bigin IntegrationWith File Cabinet, you don't have to leave your CRM to search for important files; they're right there in your Bigin account. Create unique links for your customers to upload and collect files securely.YesYesYes
Light Integration with 25+ Zoho apps (Cliq, Mail, Sign, Connect, etc.,)The Picker and adder components have been enabled in 25+ Zoho apps so far to pick files from WorkDrive and save files to WorkDrive respectively. We will soon enable picker for remaining apps.YesYesYes
WorkDrive for Microsoft OfficeYesYesYes
WorkDrive for GmailYesYesYes
Zapier IntegrationYesYesYes
Generative AI IntegrationZoho's own Zia AI utilizes OpenAI to help WorkDrive users quickly generate content, images, and more.YesYesYes
Backup support via ManageEngine RecoveryManager Plus (RMP)ManageEngine RecoveryManager Plus provides backup and restore support for content stored in WorkDrive. Available for Windows only.Add-onAdd-onAdd-on
NEWWorkDrive for OutlookYesYesYes
Customer Support
Email support24/724/724/7
Chat support24/724/724/7
Phone support24/524/524/5
Supported Languages
52 languages supported for both web and mobile appsYesYesYes
Client user licensesAdd external users to your WorkDrive Team with limited roles and permissions. Separate client user add-on purchase is required.
/client user/month
/client user/year
/client user/month
/client user/year
/client user/month
/client user/year
Storage add-onStarts from 10 GB at / yearStarts from 10 GB at / yearStarts from 10 GB at / year
Developer Platform
API supportZoho WorkDrive provides an extensive set of APIs to help integrate functionalities of Zoho Workdrive with other Zoho apps and third-party tools.YesYesYes