Workflows

Automate your routine content-specific business processes and optimize the flow of work in your organization with WorkDrive Workflow!


The Workflow feature empowers you to automate repetitive tasks like approvals, data collections, and task assignments, leading to improved efficiency in your business processes. By leveraging this functionality, you can minimize errors, enhance communication, foster collaboration, and experience a range of other benefits that can help optimize your organization's business processes.

Currently, WorkDrive offers three pre-defined manual workflows to get you started:

  • Review
  • Approval
  • Review and Approval


Learn more about the default manual workflows in WorkDrive.
Need a tailored solution?

Create custom workflows to fit your team's unique needs. Configure specific triggers, states, transitions, and actions to align with your business requirements.


Learn more about creating and enabling a customized workflow for your team.

Download Workflows OpenAPI Document
Download






Get All Workflows for a Team

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This API retrieves the list of all workflows configured for a specific team.

Endpoints

OAuth Scope

WorkDrive.team.READCopied!

Request Example

cURL
cURL
Deluge
Copied!
curl --request GET \
  --url https://www.zohoapis.com/workdrive/api/v1/teams/{team_id}/workflows \
  --header 'Authorization: Zoho-oauthtoken d92d4xxxxxxxxxxxxx15f52'

Path Parameters

team_idstring(Required)

The unique ID of the team.

Response Example

R008

200
200
401
Copied!
  {
    "data": [
      {
        "id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010",
        "type": "workflows",
        "attributes": {
          "modified_by_zuid": "107845603",
          "created_time": "Jul 15, 3:00 PM",
          "data_template_id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003011",
          "current_record_count": 1,
          "module": "FILE",
          "description": "Get file reviewed by a colleague, teammate, or friend of your choice.",
          "created_by_user": "Zylker Creation",
          "sequence_number": 1,
          "created_by_zuid": "107845603",
          "modified_time": "Dec 4, 7:40 PM",
          "group_id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003012",
          "creation_type": 0,
          "name": "Review",
          "created_time_in_millis": 1752571835323,
          "initiation_type": 2,
          "modified_by_user": "Zylker Creation",
          "modified_time_in_millis": 1764857402281,
          "start_transition": {
            "name": "Send for review",
            "description": "",
            "id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003049"
          },
          "status": 2
        },
        "relationships": {
          "workflowinstances": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/relationships/workflowinstances",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/workflowinstances"
            }
          },
          "clone": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/relationships/clone",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/clone"
            }
          },
          "workflowactions": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/relationships/workflowactions",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/workflowactions"
            }
          },
          "transitions": {
            "data": [],
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/relationships/transitions",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/transitions"
            }
          },
          "states": {
            "data": [],
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/relationships/states",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010/states"
            }
          }
        },
        "links": {
          "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003010"
        }
      },
      {
        "id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106",
        "type": "workflows",
        "attributes": {
          "modified_by_zuid": "68544415",
          "created_time": "Jul 15, 3:00 PM",
          "data_template_id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003107",
          "current_record_count": 0,
          "module": "FILE",
          "description": "Get file approved by your manager or partner.",
          "created_by_user": "Zylker Creation",
          "sequence_number": 1,
          "created_by_zuid": "107845603",
          "modified_time": "Nov 27, 4:25 PM",
          "group_id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003108",
          "creation_type": 0,
          "name": "Approval",
          "created_time_in_millis": 1752571835909,
          "initiation_type": 2,
          "modified_by_user": "Zylker Creation",
          "modified_time_in_millis": 1764240914369,
          "start_transition": {
            "name": "Send for approval",
            "description": "",
            "id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003141"
          },
          "status": 2
        },
        "relationships": {
          "workflowinstances": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/relationships/workflowinstances",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/workflowinstances"
            }
          },
          "clone": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/relationships/clone",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/clone"
            }
          },
          "workflowactions": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/relationships/workflowactions",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/workflowactions"
            }
          },
          "transitions": {
            "data": [],
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/relationships/transitions",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/transitions"
            }
          },
          "states": {
            "data": [],
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/relationships/states",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106/states"
            }
          }
        },
        "links": {
          "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003106"
        }
      },
      {
        "id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191",
        "type": "workflows",
        "attributes": {
          "modified_by_zuid": "107845603",
          "created_time": "Jul 15, 3:00 PM",
          "data_template_id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003192",
          "current_record_count": 0,
          "module": "FILE",
          "description": "Get review feedback for the file and get a formal approval.",
          "created_by_user": "Zylker Creation",
          "sequence_number": 1,
          "created_by_zuid": "107845603",
          "modified_time": "Dec 4, 7:14 PM",
          "group_id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003193",
          "creation_type": 0,
          "name": "Review and Approval",
          "created_time_in_millis": 1752571836515,
          "initiation_type": 2,
          "modified_by_user": "Zylker Creation",
          "modified_time_in_millis": 1764855873420,
          "start_transition": {
            "name": "Send for review",
            "description": "",
            "id": "sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003311"
          },
          "status": 2
        },
        "relationships": {
          "workflowinstances": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/relationships/workflowinstances",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/workflowinstances"
            }
          },
          "clone": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/relationships/clone",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/clone"
            }
          },
          "workflowactions": {
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/relationships/workflowactions",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/workflowactions"
            }
          },
          "transitions": {
            "data": [],
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/relationships/transitions",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/transitions"
            }
          },
          "states": {
            "data": [],
            "links": {
              "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/relationships/states",
              "related": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191/states"
            }
          }
        },
        "links": {
          "self": "https://www.zohoapis.com/workdrive/api/v1/workflows/sfftb8bae590ea97a4c8ba521f751b64452ca-7321386000000003191"
        }
      }
    ]
  }
                
  {
    "errors": [
      {
        "id": "R008",
        "title": "Unauthorized access"
      }
    ]
  }
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