Let WorkDrive protect your data
Automatically scan files for sensitive data like credit card numbers or PII. Restrict access, alert admins, or quarantine files—stay compliant without lifting a finger.
Data Loss Prevention
Protect critical information, enforce compliance, and maintain control over content with Zoho WorkDrive
What is Data Loss Prevention?
Data Loss Prevention (DLP) is a security strategy that protects sensitive information from unauthorized access, sharing, or leaks. DLP tools monitors how data is used and transferred, establishes access controls, detects patterns like personal or financial information, enforces policies to prevent breaches, and ensures compliance with regulations like GDPR, HIPAA, and PCI DSS.
Data Loss Prevention in Zoho WorkDrive
Organizations must control access to sensitive data to meet regulatory compliance. WorkDrive provides the following built-in tools to help teams monitor, classify, and protect confidential information:
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Secure what matters most
Built for you, driven by you
Have unique content classification needs? Manually define exactly what counts as sensitive. Customize rules, target specific files or folders, and set precise responses to policy violations—all on your terms.
Share, collaborate, and control—All in one secure platform
Unified repository for your business
Create a centralized workspace to securely store, organize, and collaborate on content. Bring in your team mates with granular access control. WorkDrive's Team Folders reduce content sprawl and keep everyone on the same page.
Custom-controlled file sharing
Share sensitive files with clients or external stakeholders with custom control options, like expiration dates, password protection, and OTP authentication. Whitelist specific email addresses and domains to ensure files only go to trusted collaborators.
Stay informed, secure, and in control
Never miss a critical update with instant alerts on file changes and suspicious activity. Quickly recover deleted content with retention policies and create a complete audit trail with detailed activity reports across users and teams.
Protect your accounts and devices
Strengthen account security
Add an extra layer of security to your WorkDrive account and prevent data loss with multi-factor authentication (MFA). Verify your domain, set password policies, and restrict unwanted IPs.
One sign-in to rule them all
Tired of too many logins? Single sign-on (SSO) has you covered. SSO streamlines user authentication, reduces login points, and minimizes password fatigue to decrease the risk of compromised credentials.
Monitor your devices
Manage all company devices centrally with WorkDrive. Easily view connected user devices, and remotely disconnect or wipe data from any device that's lost or stolen.
Prevent fines and legal penalties
Data breaches can lead to financial losses, reputational damage, and operational disruption. Protect your organization with Zoho WorkDrive’s security features:
Intrusion detection and prevention
We’ve got your files covered from all kinds of threats. Firewalls help us block anything suspicious from reaching our servers. And before you download a file, we scan it for viruses—just to be safe.
Data encryption (at rest and during transit)
Encryption transforms data into an unreadable format to prevent unauthorized access. Zoho WorkDrive encrypts all files both at rest using AES-256 and in transit using TLS 1.2+.
Backup and disaster recovery
Easily recover deleted WorkDrive files—even from the trash—with RecoveryManager Plus backups. Daily incremental and weekly full backups ensure your data is securely stored with geo-replication and server redundancy.
Data Loss Prevention across industries
Protected health information (PHI)
Detects PHI like SSNs, ICD codes in documents, prevents unauthorized sharing of medical files, and enforces HIPAA compliance through access control.
Securing financial and client data
Blocks sharing of credit card, tax IDs, and account info, restricts access to financial statements, and logs activity for compliance (e.g., SOX).
Safeguarding IP and design files
Monitors CAD/design file movement, blocks unauthorized file access, and implements sharing restrictions and ITAR compliance.
Enforce Data Loss Prevention with Zoho WorkDrive
WorkDrive adheres to industry security standards like ISO 27001 and SOC 2 Type II, and is GDPR and HIPAA compliant. We provide security at the physical, logical, and data levels.
