## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/us/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Employee Preferences

* * *

## Custom Fields

**Note:** This feature is available only for certain plans of Zoho Payroll. Visit our [pricing page](/us/payroll/pricing/) to check if it’s available in your current plan.

**Employee custom fields** allow you to capture additional employee information beyond what’s captured using default fields. For example, you can use custom fields to store details such as a LinkedIn profile URL, dependant details, or professional license number.

These fields appear under _Personal Information > Other Details_ in the employee’s profile and can also be included on their pay stubs.

* * *

### Create a Custom Field

To create a custom field for employees:

1.  Go to **Settings** and click **Employee**.
2.  Click **Create Custom Field**.
3.  Enter the **Field Name**.
4.  Select a **Data Type** from the dropdown.

**Data Type**

**Required Information**

**Text Box (Single Line)**

*   Help Text
*   Data Privacy
*   Prevent Duplicate Values
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Email**

*   Help Text
*   Data Privacy
*   Prevent Duplicate Values
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**URL**

*   Help Text
*   Data Privacy
*   Prevent Duplicate Values
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Phone**

*   Help Text
*   Data Privacy
*   Prevent Duplicate Values
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Number**

*   Help Text
*   Data Privacy
*   Prevent Duplicate Values
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Decimal**

*   Help Text
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Amount**

*   Help Text
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Percent**

*   Help Text
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Date**

*   Help Text
*   Data Privacy
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Date and Time**

*   Help Text
*   Data Privacy
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Check Box**

*   Help Text
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Auto-Generate Number**

*   Help Text
*   Prefix
*   Starting Number
*   Suffix
*   Is Mandatory?
*   Show in Employee Portal

**Dropdown**

*   Help Text
*   Options
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Multi-select**

*   Help Text
*   Options
*   Default Value
*   Is Mandatory?
*   Show in Employee Portal

**Text Box (Multi-line)**

*   Help Text
*   Is Mandatory?
*   Show in Employee Portal

5.  Based on the selected data type, provide the required information.

![Add Details for New Custom Field in Zoho Payroll](/payroll/help/us/settings/employee-preferences/custom-fields/add-details-for-new-custom-field.png)

6.  Click **Save**.

The custom field will now appear under _Personal Information > Other Details_ in all the employee’s profile.

* * *

### Edit a Custom Field

To edit a custom field:

1.  Go to **Settings** and click **Employee**.
2.  Click the **More** icon next to the field name and select **Edit**.

![Edit a Custom Field in Zoho Payroll](/payroll/help/us/settings/employee-preferences/custom-fields/edit-a-custom-field.png)

3.  Make the necessary changes and click **Save**.

The field will be updated.

* * *

### Mark a Custom Field as Inactive

If a custom field is no longer in use but may be needed later, you can mark it as inactive instead of deleting it.

To mark a custom field as inactive:

1.  Go to **Settings** and click **Employee**.
2.  Click the **More** icon next to the field name and select **Mark as Inactive**.

![Mark a Custom Field as Inactive in Zoho Payroll](/payroll/help/us/settings/employee-preferences/custom-fields/mark-a-custom-field-as-inactive.png)

The field will no longer appear in employee profiles or pay stubs. To reactivate it, click the **More** icon and select **Mark as Active**.

* * *

### Delete a Custom Field

If a custom field is no longer needed, you can delete it permanently.

**Note:** You cannot delete a custom field if it contains data for any employee. Make sure to remove the data from all employee profiles before deleting the field.

**Warning:** Deleting a custom field is permanent and cannot be undone.

To delete a custom field:

1.  Go to **Settings** and click **Employee**.
2.  Click the **More** icon next to the field name and select **Delete**.

![Delete a Custom Field in Zoho Payroll](/payroll/help/us/settings/employee-preferences/custom-fields/delete-a-custom-field.png)

3.  In the popup that appears, click **Yes**.

The custom field will be deleted.