## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/us/payroll/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Documents in Zoho Payroll

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In Zoho Payroll, the **Documents** module in your Employee Portal allows you to view and download files shared by your employer. These may include important documents such as offer letters, salary revision letters, employment agreements, and company policies.

Your employer uploads and manages these documents from their side. You’ll only be able to access the ones they’ve shared with you.

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## Types of Folders

In Zoho Payroll, the **Documents** module is divided into two main folders:

**FOLDER NAME**

**DESCRIPTION**

**Organization Documents**

This folder contains documents that apply to the entire organization, such as company policies, payroll guidelines, or leave policies.

**Other Documents**

This folder contains documents specific to you, such as your offer letters, salary revision letters, and employment agreements.

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## Access Documents

To access documents shared to you:

1.  Log in to the **Employee Portal**.
2.  Go to the **Documents** module.

All documents that your employer has shared with you will be listed here, neatly organized in folders.

Within the **Documents** module, you can:

*   **[View](/us/payroll/help/employee/documents/#view-a-document)** documents online (for supported file formats)
*   **[Download](/us/payroll/help/employee/documents/#download-a-document)** any document that has been shared with you

### View a Document

To view a document:

1.  Log in to the **Employee Portal**.
2.  Go to the **Documents** module.
3.  Open the appropriate folder:
    *   **Organization Documents:** for files shared with the entire organization, such as company policies, payroll guidelines, or leave policies.
    *   **Other Documents:** for files specific to you, like offer letters, revision letters, or employment agreements.
4.  Click the document name to open the preview.

**Insight:** You can preview documents of the following formats directly within Zoho Payroll: **PDF**, **GIF**, **PNG**, **JPG**, and **JPEG**.

For all other formats, you’ll need to download the file to your device to view it.

### Download a Document

To download a document:

1.  Log in to the **Employee Portal**.
2.  Go to the **Documents** module.
3.  Open the appropriate folder:
    *   **Organization Documents:** for files shared with the entire organization, such as company policies, payroll guidelines, or leave policies.
    *   **Other Documents:** for files specific to you, like offer letters, revision letters, or employment agreements.
4.  Click **Download** next to the document.

The file will be saved to your device.

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## Troubleshooting

If you believe a document should be visible to you but isn’t, [reach out to your payroll admin](/us/payroll/help/employee/basics/#contact-payroll-admin). It’s possible that the document hasn’t been shared with you yet.