Batch Payments - Overview

Batch Payments allows you to group multiple employee reimbursements together and reimburse them all at once. You can create a batch, export it, and upload it into your bank portal to make the reimbursement. Once the reimbursements are settled, you can mark the batch as processed in Zoho Expense.

Imagine ten employees in your organization have submitted their approved reports for reimbursement. Normally, you’d have to reimburse them one by one, making ten separate payments. With Batch Payments, you can select all ten reports, put them into one batch, and then process the reimbursements at once, saving both time and effort.

Zoho Expense will still record each employee’s reimbursement individually, but you only have to process one batch instead of ten separate batches.

Statuses of a Batch Payment

The following are the statuses used in batch payment:

Draft: A newly created batch will be in the Draft status.

Ready to Process: Once reports are added to a batch they can be marked as Ready to Process.

Exported: Batches exported to upload in the bank for payment will be in the Exported status.

In Progress: The batch remains In Progress from the time the payment is initiated in Zoho Expense until it is marked as processed.

Processed: Batches for which payments have been made will be in the Processed status.