## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/us/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Expense Preferences

Let’s have a look at the various settings you can configure for the Expenses module in Zoho Books.

To configure preferences for the Expenses module:

*   Go to **Settings** on the top right corner of the page.
*   Select **Expenses** under _Purchases_.

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## Preferences

![Expense Preferences](/books/help/images/expense/expense-preferences.png)

In this page, you’ll have the following sections:

*   [Associate Users to Expenses](/us/books/help/expense/preferences.html#users)
*   [Mileage Preferences](/us/books/help/expense/preferences.html#mileage)
*   [Vehicles](/us/books/help/expense/preferences.html#vehicles)

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### Associate Users to Expenses

Users in Zoho Books can associate expenses to their employees. This will help in tracking individual employee expenses. To enable this option, mark the box **Associate employees to expenses**.

When you record an expense in Zoho Books, you’ll have the option to associate an employee to it. You can add employees directly from the **Employee** field.

![Associate User to Expense](/books/help/images/expense/associate-user.png)

To view all the expenses associated to different employees:

*   Go to the **Reports** module in the left sidebar.
*   Select the **Expenses by Employee** report under **Purchases and Expenses**.

### Mileage Preferences

You can add different mileage rates for different days in Zoho Books.

**Default Mileage Account**  
Choose the account which tracks all your mileage expenses.

**Default Unit**  
Choose the default unit for recording the mileage (km or mile).

**Mileage Rates**  
Mileage rates are used to calculate the expenses for travel based on the number of kilometers/miles travelled. Mileage rates can be recorded for different days. So when you record an expense for that particular day, the corresponding mileage will be applied.

You can **Edit** or **Delete** the mileage rates by hovering over them and clicking the appropriate icon.

### Vehicles

You can configure different vehicles in Zoho Books. Vehicles can be associated with different mileage rates.

*   Go to **Settings** on the top right corner of the page.
*   Select **Expenses** under _Purchases_.
*   Switch to the **Vehicle** tab.

![Vehicle](/books/help/images/expense/vehicles-tab.png)

**New Vehicle**  
You can add a new vehicle in Zoho Books. Here’s how:

*   Click the **\+ New Vehicle** button in the top right corner of the page.
*   Enter the vehicle name and details.
*   Click **Save**.

![New Vehicle](/books/help/images/expense/new-vehicle.png)

After a vehicle is saved, you can either **Edit** or **Delete** in by hovering over it and clicking the appropriate icon.

![Vehicle Actions](/books/help/images/expense/vehicle-actions.png)

Every vehicle that you create can be associated with a mileage expense in Zoho Books.

![Vehicle Mileage](/books/help/images/expense/vehicle-mileage.png)

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## Fields

You can create new fields for the Expenses module and assign different data types for each of them. Learn more about [Fields](/us/books/help/settings/customization/custom-fields.html).

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## Buttons

You can create new buttons in the Expenses module that either execute actions using deluge scripts or open external URLs when clicked. Learn more about [Buttons](/us/books/help/settings/customization/custom-buttons.html).

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## Related Lists

You can view data from both the app and third-party services with _Related Lists_, making it easy to cross-reference information from different sources. Learn more about [Related Lists](/us/books/help/settings/customization/related-lists.html).

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**Related**

*   [Overview - Expenses](/)
*   [Basic Functions in Expenses](/us/books/help/expense/basic-functions.html)
*   [Manage Expenses](/us/books/help/expense/manage-expenses.html)
*   [Mileage Expenses](/us/books/help/expense/mileage-expenses.html)
*   [Other Actions for Expenses](/us/books/help/expense/other-actions.html)