## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/us/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Add Transactions

If you are unable to fetch feeds from your bank due to various reasons, you can record manual entries and import transactions for your offline or past bank transactions of your bank or credit card accounts. 

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## Manually Add Transactions

To record manual entries for your offline transactions for your bank or credit card accounts, 

*   Go to the **Banking** module and select the account in which you would like to record a transaction. Select the desired transaction for which you would like to manually record in your account from the **Add Transaction** drop down.
    
*   If you had to pay your vendors, transfer money, pay for your purchases, record expenses and other similar transactions, you can choose an account from the **Money Out** tab.
    

![Transaction Approval](/books/help/images/banking/vendor-payment-global.png)

Just like the way expenses are recorded, the money that your customers pay such as the sales, interests, refunds on expenses, deposits and other incomes can be recorded manually from the options given under the **Money In** tab from the Transactions drop down. 

*   Once the transactions are recorded, it will be labelled as Manually Added.

**Pro Tip:**  You can add additional details about your transaction by attaching a document.

To attach a document, click **Upload** file.

**Note:** You can upload a maximum of 5 files, 5MB each.

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## Import Bank Statements

You can import bank statements for your manually created bank and credit card accounts. The bank statements you import can be in CSV, TSV, OFX, QIF, CAMT.053, CAMT.054, MT940 or PDF formats.

To import bank statements in CSV, TSV, OFX, QIF, CAMT.053, CAMT.054, or MT940 formats:

*   Go to **Banking** on the left sidebar.
*   Select a bank or a credit account.
*   Click the _Gear_ icon in the top right corner and select **Import Statement**.
*   Click the _Choose File_ dropdown and select **Choose File from Desktop** to upload a file from your desktop or select **Choose File from Documents** to choose a file from Documents.
*   Select the **Amount Column Type**:
    *   Select **Double Column** if your import file has two separate columns for deposits and withdrawals.
    *   Select **Single Column and Amount Type** if your import file has one column indicating whether the transaction is a debit (withdrawal) or credit (deposit), and a separate column for the amount.
    *   Select **Single Column with Negative Values** if your import file has one column where positive values indicate deposits and negative values indicate withdrawals.
*   Select the **Character Encoding** and **File Delimiter**.

**Pro tip:** To ensure that you’ve selected the correct **Character Encoding**, check your import statement file.

*   Click **Next**.

![Import Bank Statement](/us/books/help/images/banking/upload-bank-statement.png)

You will be redirected to the **Map Fields** tab, where you can map the imported file headers to the fields in Zoho Books. The best match for each field in the selected file will be auto-selected.

**Pro tip:** You can save your preferences for future references by selecting the **Save these selections for use during future imports** option.

*   Click **Next**.

![Map Fields](/us/books/help/images/banking/map-fields.png)

You will be redirected to the **Preview** tab, where you can review your import details and check for any errors or unmapped fields. If you want to make any changes, click **Previous** to edit your import preferences.

*   Click **Import**.

![Preview](/us/books/help/images/banking/preview.png)

To import bank statements in PDF format:

**Note:** You can import bank statements in PDF format from the following banks and credit card providers: NOVO Bank, First Internet Bank, Chase Bank, Huntington Bank, Dollar Bank, TD Bank, First National Bank, Costco Anywhere Visa Card, American Express Card, Bank of America (Bank), Bank of America (credit card), Regions Bank, Capstar Bank, Southwest Airlines Credit Card, Truist Bank, Chase Card, Chase Marriott, and Capital One Credit Card.

*   Go to **Banking** on the left sidebar.
*   Select a bank or a credit account.
*   Click the _Gear_ icon in the top right corner and select **Import Statement** from the dropdown.
*   Click the _Choose File_ dropdown and select **Choose File from Desktop** to upload a file from your desktop or select **Choose File from Documents** to choose a file from Documents.
*   Select the **Bank Name**.
*   If your file is password protected, check the option **This file is password protected** and enter the **Password**.
*   click **Import**.

You will be redirected to the **Preview** tab, where you can review your import details and check for any errors or unmapped fields. If you want to make any changes, click **Previous** to edit your import preferences.

*   Click **Import**.

![Preview](/us/books/help/images/banking/preview-pdf-statement.png)

The bank statement will be imported.

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## Auto-Forward Bank Statements

If you have enabled auto-forward bank statements, you will be able to forward the emails with attachments from your bank to Zoho Books automatically. To add the forwarded statements to the relevant bank:

*   Go to **Banking**.
*   Click **Bank Statement** in the top right corner.

![Bank Statements](/books/help/images/banking/banking-statements.png)

*   The forwarded statements will be displayed under **Bank Statements From Inbox**.
*   Click **Add to Bank**.

If the chosen file is of the CSV, TSV, OFX, QIF, CAMT.053 formats, you will be redirected to the **Import Statements** page in the Banking module. Here’s how you can add them to your bank.

*   Select the bank account to add the statement.
*   The file will be pre-populated.
*   Select the **Amount Column Type** from the drop-down:
    *   Select **Double Column** if your import file has two different columns for deposits and withdrawals.
    *   Select **Single Column and Amount Type** if your import file has a single column indicating a debit (withdrawal) or a credit (deposit) transaction and a separate column for the amount.
    *   Select **Single Column with Negative Values** if your import file has just one column where positive values indicate deposits and negative values indicate withdrawals.
*   Select the **Character Encoding** and **File Delimiter** and click **Next**.

**Insight:** Ensure your bank supports statement forwarding via email in CSV, XLS, TSV, OFX, QIF or CAMT.053 formats.

![Transaction Approval](/books/help/images/banking/import-1.png)

Match the fields with the Import File Headers and hit **Next**.

![Transaction Approval](/books/help/images/banking/import-2.png)

**Pro Tip:**  You can save your preferences for future references by selecting the **Save these selections for use during future reference** option.

You’ll be able to preview your import details where you can check for your errors and unmapped fields. If you want to make any changes, you can click **Previous** to edit your import preferences.

![Transaction Approval](/books/help/images/banking/import-3.png)

*   Click **Import**.

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## Undo Last Import

If you’ve uploaded the wrong bank/credit card statement or uploaded the same statement twice , you can undo your last import.

*   Click the **Gear** icon on the top right corner and click **Undo Last Import**.

![Transaction Approval](/books/help/images/banking/statement-undo-last.png)

After that, you’ll be able to preview the transactions that are going to be deleted before you undo your last import.

*   Click **Undo Import**.

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**Next >**

*   [Match/Categorize transactions](/us/books/help/banking/matching-transactions.html)

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**Related >**

*   [Add Accounts](/us/books/help/banking/add-accounts.html)
*   [Bank Feeds](/us/books/help/banking/feeds.html)
*   [Transaction Rules](/us/books/help/banking/transaction-rule.html)
*   [Reconcile Accounts](/us/books/help/banking/reconciliation.html)
*   [Other Actions in Banking](/us/books/help/banking/other-actions.html)