Business Overview

The Business Overview section consists of the following reports:

Profit and Loss

This report is a comprehensive summary of all the profits and losses that you’ve made in your business during a specific period of time. It also contains the summary of your operating and non-operating expenses.

To view this report:

Let us take a look at the different sections that this report contains:

Operating Income
Money that you’ve received from all the sales transactions between your customers and your organisation.

Cost of Goods Sold
All the costs incurred in buying or manufacturing the goods that you sell to your customers.

Operating Expense
These are the expenses incurred in your business. While recording any of your expenses, if you’ve selected an Expense account to track them, it’ll be displayed here. 

Some expense accounts in Zoho Books include Advertising & Marketing, Meals and Entertainment, Automobile Expense and Lodging.

Non Operating Income/Expense
These are income or expense are incurred by activities in an organisation which are not part of its business operations.

For example, the dividends a business has received. Also, a non-operating expense would include loss in a currency exchange. 

Profit and Loss

Note:

  • You can click any account in the report to view it’s drill down summary.
  • All the values are generated based on the time period that you’ve set.

To customise this report:

Customise Report

You can customise the report based on the following filters:

Filters Description
Date Options Select the time period for which you want to generate the report. This can be for a current or previous period/year. You can even set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Report Basis Accural: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Year To Date Compare this report with the report generated from the beginning of the financial year to this date.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customise Report

Cash Flow Statement

This report contains all the money that is flowing in and out of your organisation from different sources like operations, investments and financing.

To view this report:

Let us take a look at the different sections that this report contains:

Cash Flow from Operating Activities
The business activities carried out by an organisation are called operating activities. Money that is coming in from such activities is recorded under accounts such as Net Income, Accounts Receivable and Inventory Asset.

Click any of the sub-fields to view a drill down of any account.

Cash Flow from Investing Activities
As a business, you would be looking to invest in various assets for its smooth functioning. Cash flow resulting from such activities will be displayed here.

For example, buying stationery, furniture for a new branch of your office. 

Cash Flow from Financing Activities
Sometimes, you might want to raise funds for your organisation or clear up any pending debts or loans. You can create transactions for any such activities in Zoho Books for them to reflect in your accounts. 

In Zoho Books, you can record such transactions in the Banking module under a bank.

Net Change in cash
Sum of the cash flow from operating, investing and financing activities.

Cash Flow Statement

Note:
You can click any account to view it’s drill down summary.

To customise this report:

Customise Report

You can customise the report based on the following filters:

Filters Description
Date Options Select the time period for which you want to generate the report. This can be for a current or previous period/year. You can even set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Year To Date Compare this report with the report generated from the beginning of the financial year to this date.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customise Report

Cash Flow Forecasting

You can now forecast the money coming in and going out of your organisation in Zoho Books. Zoho Books forecasts your cash flow based on recurring actuals such as recurring invoices, bills, journals, and expenses. By forecasting cash flow for your business, you can make informed business decisions to grow your business.

Note: This feature is available only for certain plans of Zoho Books. Visit the pricing page to check if it’s available in your current plan.

To forecast the cash flow for your organisation:

Cash Flow Forecasting

Zoho Books will forecast the cash flow for the period mentioned below the report name. You can change the period by clicking the dropdown on the top-left corner and selecting your preferred period.

Cash Flow Forecasting

Pro Tip: If you do not find the period you’re looking for, you can forecast the cash flow for a custom period by clicking Custom from the drop-down in the top left corner.

The dashboard helps you analyze the cash flowing in and out of your organisation, the actual balance of the past and the projected balance for the future.

Section Description
Total Money In The cash earned through your sales transactions.
Total Money Out The cash spent on your purchase transactions.
Beginning Actual Balance The balance of your actuals at the start of the period.
Ending Projected Balance The forecasted balance at the end of the period.

The graph will show your organisation’s current cash flow (depicted in green) and the forecasted cash flow (depicted in orange).

Note: Any change you make to the recurring profiles may not reflect immediately. You will have to click Refresh Report below the report name to update the report with the latest values.

Customize Forecast Inputs

You can choose to generate your cash flow forecast report based on:

Include Recurring Profiles

In this section, you can select the recurring profiles you want to consider while forecasting your cash flow.

Cash Flow Forecasting Cash Flow Forecasting

Your cash flow forecast report will now be generated based on the selected profiles.

Assumptions

In this section, you can add assumptions based on the transactions that you predict to happen in your organisation. These assumptions will influence your cash flow report.

Let us understand how assumptions work with the help of a scenario.

Scenario: Peter runs an online tutoring business that invoices his clients for their courses. During the start of the academic year, he expects ten new students to enroll in his course. However, he also expects to incur new expenses while introducing new courses in demand. Peter wants to factor these predicted enrollments and expenses into his cash flow report. Peter adds two assumptions - one for the amount of the enrollments he expects to be credited and the other for the amount of expenses debited to his bank or cash account. This assumption will now be factored in when Zoho books generates the cash flow forecasting reports.

Cash Flow Forecasting

The amount for the assumption will be credited to or debited from the Cash flow Assumption Adjustment account.

Cash Flow Forecasting

Your cash flow forecast report will now be generated based on the assumptions.

Balance Sheet

The balance sheet is a statement that summarizes the balance of money in all the accounts under various categories like assets, liabilities and equities in your organisation.

To view this report:

Let us take a look at the different accounts that this report contains:

Assets
Value of all the assets in your organisation. Some of the asset accounts in Zoho Books include:

Liabilities & Equities
All the liabilities and equities that are recorded in your organisation. Some of these accounts include:

Balance Sheet

Note:
You can click any account to view its drill-down summary.

To customise this report:

Customise Report

You can customise the report based on the following flters:

Filters Description
Date Options Generate a report for ever month year and other time intervals or set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Report Basis Accural: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customise Report

Business Performance Ratio

The Business Performance Ratio report helps you to evaluate the performance of your business by comparing different aspects of a business. These reports help you to gain insights into your company’s financial structure and analyze its financial health.

The business Performance Ratio report provides you with these eight dedicated ratio analyses to assess your business:

Ratio Description
Current Ratio A liquidity ratio that helps a business understand if they will be able to pay their short-term obligations or those due within one year.
Gross Profit Ratio A profitability ratio that helps you understand the operational performance of your business.
Debt Ratio The ratio of total debts to total sales. It shows if a business will be able to pay off its liabilities with its assets.
Net Profit Ratio The remaining profit after all costs have been deducted from sales, and taxes.
Acid Test Ratio/Quick Ratio Helps a business understand if it has sufficient short term assets to pay off short term liabilities.
Receivable Turnover Ratio A measure of the efficiency of a business to collect its dues from its customers.
Debt To Equity Ratio A ratio that helps businesses understand the weight of total liabilities and debts against the shareholders’ equity.
Operating Cost Ratio A measure of business management’s efficiency at keeping costs low while generating revenue.

To view the business performance ratio report:

Each of these eight ratio analysis comes with a dedicated dashboard that illustrates the performance of your business over time.

Reports

To customise this report:

Field Description
Date Range Select the period for which you want to generate the report.
As of date An effective date until when you want to generate the report.

Reports

Movement of Equity

Equity or net worth is the difference between the value of assets and liabilities in a business and it follows the accounting equation, Equity = Assets - Liabilities. The Movement of Equity report is a comparative statement that shows the changes in equity of a business for a particular period. Also, you can customise the report and compare the changes in equity based on reporting tags, branches, period, or year. To view the report:

The report will consist:

Note: Clicking Current Year Earnings will take you to the Profit and Loss report of the particular period and clicking any other item will take you to the respective transaction report to view a drill down.

You will then be able to customise and perform other actions on the report.

movement of equity report

Customize Report

You can customise the report based on various fields and filters. To customise:

Here, you will be able to find two options, 

General

Under General, you will be able to customise based on the following:

Basic Filters

Filter Description
Date Range Set a date range for which you would like to customise the report.
Report Basis Set the basis of report. This can be:
Accrual: Values generated when the transactions are created.
Cash: Values generated when the organisation actually receives the cash.
Filter Accounts Filter accounts that you’d like to include. This can be:
1. All accounts
2. Accounts with transactions
3. Accounts without zero balance

Compare Filters

Advanced Filters

Filter the report based on projects, branches and reporting tags using Advanced Filters. To do this:

Note: Comparing based on reporting tags and comparing based on branches will let you compare and generate the equity statements between multiple reporting tags and multiple branches created in the organisation, whereas reporting tag and branches in advanced filters are used just to filter the generated report.

Show/ Hide Columns

This option will allow you to choose the columns to be displayed in the report. Click the + icon near a column name to include it in the report. 

Other Actions

Schedule report

You can schedule your Movement of Equity report to be generated on a provided Frequency. The generated report can be sent to an email address of your choice. Learn more about Scheduling Reports.

Add Temporary Notes

Click the + Add Temporary Note option to enter notes that appear at the footer of your report.

add temporary notes

Note: The temporary note that has been added will not be available when the report has been customised and saved as a custom report.

Share Report

To share the report:

The report will be shared with the user. Read more about configuring role based access and sharing reports.

Print Report

Print your report by clicking the Print icon at the top right corner and configure the Print Preference for this report, if required.

Insight: You can either configure the print preference for each report or configure the report layout that will apply to all the reports in your organisation.

Export Report

Download this report by clicking the Export As option and selecting the file format in which you want to download.

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