## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/uk/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Batch Payments

The Batch Payments module allows you to make payments for bills of multiple vendors at once. You can create a batch, export it, and upload it into your bank portal to make the payment. Once done, you can mark the batch as processed in Zoho Books and update the status of the associated payments made.

**Note:** This feature is a part of the Zoho BillPay add-on for Zoho Books. Purchase the add-on to enable the feature for your organisation.

## Create a Batch

You need to create a batch to pay for bills of multiple vendors at once. Here’s how:

*   Go to **Purchases** on the left sidebar.
    
*   Click **Batch Payments**.
    
*   Click **\+ New** in the top right corner of the page.
    
*   Fill in the following details.
    
    Field Name
    
    Description
    
    Batch Name
    
    A unique name to identify the batch.
    
    Batch#
    
    A unique number that is used to identify each batch. This will be auto-generated.
    
    Paid Through
    
    The bank through which you want to make the payment.
    
    Payment Date
    
    The date on which you’ll make the payment
    
    Description
    
    A short description explaining why you’re creating the batch.
    
*   Click **Next** to proceed. You’ll be redirected to the _Add Bills_ page, where all your unpaid bills will be displayed.
    
*   Check the box towards the left side of the bills you want to include in the batch.
    
*   The bill amount will be auto-filled. If you want to update the amount to be paid, click **Amount to Pay** and enter the amount you want to pay for the bill.
    

![Select the bills to be added to the batch](/books/help/images/billpay-addon/batch-payments/add-bills-to-batch.png)

*   Click **Next**. You will be redirected to the _Pay Bills_ page, where the details of the vendors and their bills added to the batch will be available.
*   Select the **Bank Account** in which each vendor will receive the payment.
*   Click **Save**.

* * *

## Submit a Batch for Approval

After you’ve created a batch, you need to submit it for approval. Here’s how:

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch that has to be submitted for approval.
*   Click **Submit for Approval**.

![Click Submit for Approval to export the batch](/books/help/images/billpay-addon/batch-payments/submit-batch-for-approval.png)

*   Click **Yes** in the pop-up that appears.

* * *

## Approve a Batch

Here’s how you can approve a batch submitted for approval:

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch that has to be approved.
*   Click **Approve**.

![Click Approve to approve a batch](/books/help/images/billpay-addon/batch-payments/approve-batch.png)

*   Click **Yes** in the pop-up that appears.

* * *

## Reject a Batch

To reject a batch:

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch that has to be rejected.
*   Click the dropdown next to _Approve_ and select **Reject**.

![Click Reject to reject a batch](/books/help/images/billpay-addon/batch-payments/reject-batch.png)

*   Enter the reason for rejecting the batch and click **Reject** again in the pop-up that appears.

* * *

## Export a Batch

After a batch has been approved, you need to export it in order to make a payment from your bank. Here’s how:

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch you want to export.
*   Click **Export**.

![Click Export to export the batch](/books/help/images/billpay-addon/batch-payments/export-batch.png)

*   Select the **Export File Format**.
*   Enter a password to protect a file, if required, in the **File Protection Password** field.
*   Click **Export**. A file will be exported to your device.

Now, you can upload the exported file to your bank’s portal and make a payment.

* * *

## Mark a Batch as Processed

Once you’ve made payment for the bills included in a batch, you can mark the batch as processed in Zoho Books to update the payment status. Here’s how:

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch for which you’ve made a payment.
*   Click **Mark as Processed**.
*   If the payment was successful, select **Success** as the _Payment Status_ and enter the **Reference Number** of the payment.

![Select Success as the Payment Status](/books/help/images/billpay-addon/batch-payments/payment-status-success.png)

*   If the payment was not successful, select **Failed** as the _Payment Status_. Click _Add Reason_ and mention the reason the payment failed.

![Select Failed as the Payment Status](/books/help/images/billpay-addon/batch-payments/payment-status-failed.png)

*   Click **Save**.

The batch will be marked as _Processed_, and the status of the payments made will be updated.

* * *

## Add More Bills to a Batch

You can add more bills to a batch if you missed to add them when creating it. Here’s how:

**Note:** You can only add more bills to batches in the **Draft** status.

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch in which you want to add more bills.
*   Click **Add Bills**. Continue from step 5 of the [Create a Batch](/uk/books/help/billpay-addon/batch-payments.html#create-batch) section.

![Click Add Bills to add more bills to the batch](/books/help/images/billpay-addon/batch-payments/add-more-bills-to-batch.png)

* * *

## Delete a Batch

To delete a batch:

**Note:** You can only delete batches in the **Draft** status.

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the batch you want to delete.
*   Click **Delete**.

![Click Delete to delete the batch](/books/help/images/billpay-addon/batch-payments/delete-batch.png)

*   Click **Delete** again in the pop-up that appears.

* * *

## Enable Approvals

To enable Approvals for the Batch Payments module:

*   Go to **Purchases** on the left sidebar.
*   Click **Batch Payments**.
*   Click the **Approvals** tab.
*   The default _Approval Type_ will be **No Approvals**. Select the preferred approval type.

Approval Type

Description

No Approval

Further actions can be performed on batches without the need for approval.

Simple Approval

Any admin or approver can approve the batch. Further actions can be performed only after the batch is approved.

*   Click **Save**.

![Select the preferred approval type](/books/help/images/billpay-addon/batch-payments/batch-payments-approvals.png)