What's New: A Zoho Shifts timeline

You now have the option to configure bi-weekly accrual periods when setting up a fixed time off policy, and choose whether employees accrue leave at the start or end of each period.

Specify the timesheet information you want to export with filters like duration, schedules, positions, employees, job site, and approval status. This is an upgrade from the platform's previous option to export timesheets in XLSX or CSV format with password protection.

When you restrict your employees' clock-in location, a radius circle will appear on the map (visible under Schedules or Job Sites setting). You can adjust it to ensure the exact location, which is helpful when applying geofencing to a particular schedule or job site.

You can now finalize and unfinalize pay periods in Zoho Shifts. Finalizing pay periods locks timesheets to prevent further edits and preserve payroll integrity, ensuring consistent and compliant payroll even if pay rule or wage configurations change later.

Get a full view of past, current, and future pay periods under payroll setting. Add, edit, or delete pay periods and view their status to tailor payroll management to your organization's needs.

Use the new Summary option to get a comprehensive overview of employee timesheet data, including scheduled and worked hours, PTO, absence, and approval status. This helps you quickly approve time entries for each employee, as you can see all the related work hours in one place.

Go beyond shift count and hours—now, you can view the scheduled costs as well. This gives you a clear idea of the overall labor cost for the scheduled hours.

Use the new override option to configure custom geofencing settings for different schedules or job sites, so employees can only clock in based on those settings.

You can now filter by inactive employees in the Timesheet Audit report, under the All Employees filter. This helps you easily add or remove inactive users from the report.

Focus on the data that matters by filtering out different job sites, making it easier to view and manage your team’s time entries.

Running your business in different time zones? There's no more confusion when users clock in from different time zones. We've made it easier for you to calculate total hours worked based on your organization's central time zone.

Earlier, you could assign shift templates to either one or all schedules and positions. With our new enhancement, you can select and assign multiple schedules and positions using a single template and reuse it across your teams for faster and more flexible scheduling.

You can search through different schedules and positions in the schedule editor. We've added the search option so you can browse quickly and select the right option without endlessly scrolling. 

Locate employees assigned to specific positions without manually going through the entire list. You can filter one or more positions to quickly find what you need.

Send invitations and emails based on the language configured in your employee's profile, making communication more personal and easier to comprehend.

We’ve added a Pending Approvals filter under Open Shift Requests so you can narrow down the list and take action without digging through every request.

Late clock-ins and early clock-outs now support a 60-minute window, offering flexibility while preserving control.

The time-off request approval process is more transparent, as you can view who approved time-off requests.

Previously, time-off requests could only be raised for a 30-day window. Now we've extended it up to a year so that employees can request longer time-off periods in one request while streamlining the tedious approval process for managers.

We added new restrictions to prevent late clock ins and early clock outs.

View shift notes to better understand the context of tasks, priorities, and handover while accepting an open shift.

Earlier, all shift drop requests required the manager's approval. Now, employees can drop off their shifts without approval from managers.

We have included permission to allow or restrict employees from raising their own time-off requests. Furthermore, you can also allow managers to approve employees' time off but not their own.

We facilitate data import into Microsoft Excel by offering the XLSX file format in addition to CSV during export.

Give access to your managers to add and edit time off requests on behalf of other employees.

Employees can add notes to their clock in and clock out submissions. These notes will be referred to upon reviewing the timesheets. A note would help explain the employee's exact reasons if they clock out late.

Employees can add a comment while submitting a shift request. A notification will be sent when a comment is added. This enhancement allows both employees and employers to stay informed and adds more context to employee requests.

Employers can now clock in and clock out on behalf of employees by simply viewing the Who's Working and No Show tabs from the dashboard. This ensures staff schedule records are accurate.

Sort all the requests by date range based on the date of submission or by the time off requests by employees. The sorting makes the searching process much easier when looking for particular time off requests.

Filter requests by date range to swap with specific employees and provide better visibility of the available shifts. Employees can make an informed decision about how they want to swap shifts and with which employee.