How do I overwrite an account or stock balance in Zoho Books?

Overwriting an account’s opening balance means replacing an incorrect amount with a new amount. This lets you update the account with the correct amount or close an existing account. When you overwrite an account’s opening balance, the required journal entries will be passed by Zoho Books automatically.

Let’s say, you have transactions in an account [For example, Expense Advance] with SAR 1000 debit balance as on 28-02-2020. Your new opening balance date is 30-03-2020 and you want the account balance to be a a debit balance of SAR 2500 instead of SAR 1000 for the Expense Advance account as on that date. All you have to do is edit the opening balance with the updated amount and a journal entry will be passed automatically for SAR 1500 to rectify the error and have the debit balance as SAR 2500.

However, if you wish to close an opening balance account, you’ll have to empty the account by making it zero and ensure there are no corresponding transactions for that account.

Here’s how you can overwrite or close an account opening balance in Zoho Books:

  • Navigate to Settings and then click Opening Balances.
  • Click Edit in the top right corner of the page.
  • Click the account for which you wish to update the amount.
  • Enter the correct debit or credit values. Enter zero to close the account.
  • Click Continue.
  • View the details in the preview page and click Confirm.

To update the opening stock balance, you’ll have to enter an inventory adjustment. Here’s how:

  • Navigate to Items from the left side bar and click Inventory Adjustments.
  • Click + Make an Adjustment from the top right corner of the page.
  • Select Quantity Adjustment or Value Adjustment as per your requirement.
  • Select the Account in which you would like to track the adjustments and the reason for making the inventory adjustment.
  • Click Save.
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