## Documentation Index

Access the complete documentation index at:
https://www.zoho.com/sa/books/help/llms.txt

Use this file to discover all available documentation pages before proceeding.

# Activity Reports

## Activity Logs

Activity log is a detailed record of all the activities that were carried out in your organization during a particular period of time. In short, it provides details on the when, what, where and who of an action performed.

*   **When** - The time and date of the action.
*   **What** - The description of the action performed such as creating an invoice or updating a bill. 
*   **Where** - The module pertaining to which the action was performed. It can be Invoices, Bank Feeds or Integrations. 
*   **Who** - The user who performed the action. 

Activity logs can be used to keep a track of all the work done by users and in certain cases, to provide insight on users responsible for any complicated situation.

**To view this report:**

*   Go to **Reports > Activity > Activity Logs**.
*   Select a period of your choice and the report will be automatically generated.

Let us take a look at the different sections that this report contains:

![Activity Log](/sa/books/help/images/reports/activity-log.png)

**Sections**

**Description**

**Time**

The exact date and time of the action.

**Activity Details**

Provides details on the module, account and related contact.

**Description**

Details on the action performed along with the name of the user.

**To customize this report**:

**Scenario:** Let’s say you want to view the transactions that were made on the previous day. You can filter them out by customizing your report accordingly.

*   Go to **Reports > Activity > Activity Logs**.
*   Click **Customize Report** in the top of the page.

![Customize Report](/books/help/images/reports/customize-logs.png)

You can customize the report based on:

**Filters**

**Description**

**Date Range**

The period for which you want the activity log.

**Activity Related To**

The particular module (Invoices, Chart of Accounts) or the action related to a module (Reconciliation, Bank Accounts and Feeds).

**Vendor/Customer Name**

In case the selected action pertains to any Sales/Purchase module, you will have the option to choose a particular Customer/Vendor respectively.

**User**

Filter activity by users in your organization.

**Actions**

You can filter by All actions or just Create, Update or Delete actions.

**PII Fields**

Run the report to view only the changes made to any Personally Identifiable Information (PII).

**View history of changes with Audit Trail:**

Audit Trail in Zoho Books lets you view and track the history of changes made to any transaction. With every change, a new version of the transaction gets created. You will able to compare the versions to view exactly by when and whom a change was made. To do this:

*   Go to **Reports > Activity > Activity Logs**.
*   Hover over a particular transaction and click **Show Versions**. The current and previous versions of the transacion will be available.

![Show Versions](/books/help/images/reports/show-versions.png)

*   Click **Compare** in the top right corner to compare the transaction with the previous version.

![Compare Log](/books/help/images/reports/compare-log.png)

*   Select the two versions you would like to compare and click **Compare**.

![Select version](/books/help/images/reports/select-version-log.png)

The two versions are listed side by side. You will be able to view the differences in the values highlighted in three different colors.

*   Yellow - Data has been edited/modified.
*   Pink - Data has been removed/deleted.
*   Green - Data has been added newly.

![Select version](/books/help/images/reports/comparison-view.png)

**Export and Print Report**

You can download this report by clicking **Export As** in the top right corner of the page and selecting the file format in which you want to download.

You can also print the report by clicking the **Print** icon in the top right side of the page.

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