Windows automation that works where APIs don't

Still running critical processes on Windows-based apps or legacy software? Are you entering data, clicking through forms, or moving numbers from legacy systems to web apps or Excel? With Zoho RPA, you can automate your clicks, keystrokes, and copy-pastes for Windows processes, delivering speed and accuracy without manual effort.

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What is Windows automation?

Windows automation uses software bots to mimic human actions like logging in, entering data, navigating menus, or transferring information between systems inside Windows-based applications and systems. Unlike API-based automation, Windows automation doesn’t need backend integrations—it simply works on your screen.

This makes it especially valuable for organizations still relying on desktop-based, legacy, or industry-specific software that can’t be automated otherwise.

Automate a variety of UI actions

With Zoho RPA, your bots can handle almost any on-screen action in Windows-based apps. Think of it as an extra set of digital hands that are fast, precise, and tireless.

Clicks and types like a human

Bots replicate mouse clicks, text entries, checkboxes, and hotkeys across applications.

Works across all frameworks

Whether it’s Win32, WinForms, WPF, or UWP, Zoho RPA covers them all, ensuring your automation scales with your tech stack.

Build cross-application workflows

Switch between ERP, Excel, or decades-old legacy tools, and let bots move the data for you without manual re-entry.

Build with drag-and-drop

Design workflows visually. Just drag, drop, and customize automation steps in minutes.

How Zoho RPA powers Windows automation

Zoho RPA offers a built-in Windows recorder that can identify and record every step of your manual actions—including opening your desktop apps, logging in, entering data, and navigating menus—and instantly convert them into repeatable automation workflows.

The recorder is perfect for capturing UI-based repetitive tasks where speed and accuracy matter. Once set up, your bots execute tasks at machine speed, cutting manual workload and freeing employees for higher-value work.

What type of tasks can you automate?

Report generation

Pull information from multiple Windows-based systems, merge it, and export detailed reports automatically.

 

Data entry & migration

Move data between Excel, databases, ERPs, or custom desktop apps without manual copying.

 

Form filling & validation

Complete repetitive on-screen forms, validate fields, and flag discrepancies.

 

Legacy application operations

Run processes on outdated or industry-specific systems that lack modern APIs.

 

Cross-system workflows

Trigger interactions between Windows apps, cloud platforms, and enterprise systems in one flow.

 

Data extraction from images and PDFs

Extract data from scanned documents or PDFs, then push the data into your Windows apps or legacy systems.

 

Connect with 1000+ applications

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Use cases for Windows automation

Retail

Automate point-of-sale (POS) data entry, sync sales with inventory, and generate daily transaction reports.

Customer support

Update tickets across legacy support systems, auto-assign issues, and send system-triggered responses.

Accounting & finance

Transfer financial records from Excel into legacy accounting software, reconcile ledgers, and prepare statements.

Manufacturing

Extract equipment data from MES systems, track production metrics, and trigger preventive maintenance alerts.

Healthcare

Update patient records in legacy EHR systems, transfer lab results, and generate compliance-ready reports.

3 steps to get started with Zoho RPA

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STEP 1

Install our agent

 

STEP 2

Record your UI actions

 

STEP 3

Automate on the go