Powering up Zoho One with Zoho RPA

Zoho RPA in Zoho One
  • Introduction
  • What Zoho RPA Adds to Zoho One
  • A step to taking automation further
Published on: August 4, 2025

Introduction

Great news for Zoho One users— Zoho’s Robotic Process Automation (RPA) software is now part of Zoho One!

While Zoho One already offers an impressive set of apps that handle a ton of business processes, adding Zoho RPA takes things to the next level. It helps you automate more complex workflows and opens up a whole new world of automation possibilities, helping your business save time, reduce errors, and get more done with less effort. Let's see in detail what this means to Zoho One users.

What Zoho RPA adds to Zoho One

1. Automation beyond Zoho Ecosystem

  • Native Zoho apps effectively automate processes within the suite and with third-party cloud applications. Adding Zoho RPA expands this automation to external systems, including non-cloud legacy desktop software and web platforms without APIs.
  • What Zoho RPA provides: Bots can interact with any software via the user interface, simulating mouse clicks, keystrokes, and screen reading—even if there's no API.

Example: Automate invoice upload from Zoho Books to a government tax portal that only accepts manual web input.

2. UI-Based (Front-end) automation

  • Zoho One's automation capabilities are API-based or form-based automation (e.g., workflows in Zoho CRM or Creator).
  • What Zoho RPA provides: UI automation enables bots to interact with on-screen elements in any app, just like a human would.

Example: Automatically filling out a third-party insurance claims portal that doesn’t integrate with Zoho.

3. Handling repetitive manual tasks that span multiple systems

  • Workflows that involve moving data or files between Zoho apps, browsers and, desktop systems can be tedious.
  • What Zoho RPA provides: End-to-end task automation across systems—even where custom scripting or middleware would normally be needed.

Example: Reading scanned PDFs, extracting data, uploading it to Zoho CRM, and emailing a confirmation are completely automated.

A step to taking automation further

Bringing Zoho RPA into the Zoho One ecosystem is a game-changer for anyone looking to supercharge their automation efforts. It enhances your business processes, especially when dealing with legacy systems or complex external tools. By combining Zoho One’s powerful suite with the flexibility of RPA, businesses can streamline processes freeing up time, cutting down errors, and boosting overall productivity.

If you’re already using Zoho One, now’s the perfect time to explore how RPA can take your automation to the next level and help your business run smarter and smoother.