Subform API
A subform is a secondary form or a table, which will enable you to include multiple line items into a primary form. They are used to associate multiple items to a single record. On a more technical perspective, subforms easily solve the need for you to establish a one-to-many relationship with data in your CRM, in which many secondary items are associated to a single primary record.
The Subform API is available only in Enterprise and above editions of Zoho CRM.
Points-to-remember
The parent Module API name can be acquired using the modules API.
The Field API names of the subform can be acquired using Fields Metadata API of the parent module.
The Field API names of the individual fields in a subform can be acquired using Fields Metadata API, with the request URL as "fields?module={Sub_form_api_name}".
A module can have a maximum of two subforms for all editions except Ultimate. The Ultimate edition can have a maximum of 5 subforms.
A module can have a maximum of 200 subform records with each subform having a maximum of 100 records.
A maximum of 5 aggregate custom fields are available for a subform.
You can choose the visibility of the linking module in the CRM UI.
To get records from the related lists, in the 'fields' parameter of the API call, enter "{linking_module_api_name}.{field_api_name}", to get the record.
Get Subform Data
Purpose
To get the subform data in a record.
Request URL
https://www.zohoapis.com/crm/v2/{module_api_name}/{record_id}
(or)
https://www.zohoapis.com/crm/v2/{subform_api_name}
You can get the API name of the subform from the Fields Metadata API.
Request Method
GET
Scope
scope=ZohoCRM.modules.{module_name}.{operation_type}
| Possible module names | Possible operation types |
|---|---|
| leads, accounts, contacts, deals, campaigns, solutions, products, vendors, custom, notes, and activities | ALL - Full access to a record WRITE - Edit records in a module READ - Get records in a module CREATE - Create records in a module UPDATE - Update records in a module |
Note:
Refer Response Structure for more details about the JSON keys, values, and their descriptions.
Sample Request
Copiedcurl "https://www.zohoapis.com/crm/v2/Contacts/554023000000298003"
-X GET
-H "Authorization: Zoho-oauthtoken 1000.8cb99dxxxxxxxxxxxxx9be93.9b8xxxxxxxxxxxxxxxf"CopiedZCRMModule module = ZCRMModule.getInstance("Contacts");//module api name
APIResponse response = module.getRecord(554023000000298003);//record id
ZCRMRecord record = (ZCRMRecord) response.getData();Copied$apiResponse=ZCRMModule::getInstance('Contacts')->getRecord(554023000000298003); // contact_id
$record=$apiResponse->getData();
echo $record->getEntityId();
echo $record->getModuleApiName();
echo $record->getLookupLabel();
echo $record->getCreatedBy()->getId();
echo $record->getModifiedBy()->getId();
echo $record->getOwner()->getId();
echo $record->getCreatedTime();
echo $record->getModifiedTime();
$map=$record->getData();
foreach ($map as $key=>$value)
{
if($value instanceof ZCRMRecord)
{
echo "\n".$value->getEntityId().":".$value->getModuleApiName().":".$value->getLookupLabel();
}
else
{
echo $key.":".$value;
}
}Copieddef get_record(self):
try:
record=ZCRMRecord.get_instance('Contacts',554023000000298003)
resp=record.get()
print resp.status_code
print resp.data.entity_id
print resp.data.created_by.id
print resp.data.modified_by.id
print resp.data.owner.id
print resp.data.created_by.name
print resp.data.created_time
print resp.data.modified_time
print resp.data.get_field_value('Email')
print resp.data.get_field_value('Last_Name')
print resp.data.field_data
except ZCRMException as ex:
print ex.status_code
print ex.error_message
print ex.error_code
print ex.error_details
print ex.error_contentCopiedSyntax:
zoho.crm.getRecordById(<module String>,<recordID Long>,<connectionName String>,<userAccess Boolean>);
mandatory : module,recordID
Sample Request:
resp = zoho.crm.getRecordById("Contacts", 554023000000298003);CopiedZCRMModule moduleIns = ZCRMModule.GetInstance("Contacts"); //module api name
APIResponse response = moduleIns.GetRecord(554023000000298003); //554023000000298003 is record id
ZCRMRecord record = (ZCRMRecord)response.Data;Sample Response
Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Sample Response
Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "English",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473001",
"$approved": true
},
{
"Proficiency": "Native",
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"$currency_symbol": "Rs.",
"$process_flow": false,
"Languages_Known": "French",
"Parent_Id": {
"name": "Last_Name1",
"id": "554023000000298003"
},
"$editable": true,
"id": "554023000000473003",
"$approved": true
}
],
"Date_created": "2019-03-04",
"Other_Country": null,
"Last_Activity_Time": "2019-04-22T11:27:23+05:30",
"Department": null,
"$process_flow": false,
"Assistant": null,
"Mailing_Country": null,
"id": "554023000000298003",
"$approved": true,
"Reporting_To": null,
"$approval": {
"delegate": false,
"approve": false,
"reject": false,
"resubmit": false
},
"Other_City": null,
"Created_Time": "2019-03-04T11:51:53+05:30",
"$editable": true,
"No_of_Employees": null,
"Home_Phone": null,
"Created_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Secondary_Email": null,
"Description": null,
"Vendor_Name": null,
"Mailing_Zip": null,
"Twitter": null,
"Other_Zip": null,
"Mailing_Street": null,
"Salutation": null,
"First_Name": null,
"Asst_Phone": null,
"Full_Name": "Last_Name1",
"Record_Image": null,
"Modified_By": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Skype_ID": null,
"Phone": null,
"Account_Name": null,
"Email_Opt_Out": false,
"Modified_Time": "2019-04-22T11:27:23+05:30",
"Date_of_Birth": null,
"Mailing_City": null,
"Title": null,
"Other_Street": null,
"Mobile": null,
"Territories": [],
"Last_Name": "Last_Name1",
"Lead_Source": "Advertisement",
"Tag": [],
"Fax": null
}
]
}Copied{
"data": [
{
"Owner": {
"name": "Patricia Boyle",
"id": "554023000000235011"
},
"Email": null,
"$currency_symbol": "Rs.",
"Other_Phone": null,
"Mailing_State": null,
"Other_State": null,
"Languages": [
{
"Proficiency": "Professional",
"$approval": {
"delegate": false,
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