Business Overview

The Business Overview section consists of three reports:


Profit and Loss

This report is a comprehensive summary of all the profits and losses that you’ve made in your business during a specific period of time. It also contains the summary of your operating and non-operating expenses.

To view this report:

Let us take a look at the different sections that this report contains:

Operating Income
Money that you’ve received from all the sales transactions between your customers and your organization.

Cost of Goods Sold
All the costs incurred in buying or manufacturing the goods that you sell to your customers.

Operating Expense
These are the expenses incurred in your business. While recording any of your expenses, if you’ve selected an Expense account to track them, it’ll be displayed here. 

Some expense accounts in Zoho Books include Advertising & Marketing, Meals and Entertainment, Automobile Expense and Lodging.

Non Operating Income/Expense
These are income or expense are incurred by activities in an organization which are not part of its business operations.

For example, the dividends a business has received. Also, a non-operating expense would include loss in a currency exchange. 

Profit and Loss

Note:

  • You can click any account in the report to view it’s drill down summary.
  • All the values are generated based on the time period that you’ve set.

To customize this report:

Customize Report

You can customize the report based on the following filters:

Filters Description
Date Options Select the time period for which you want to generate the report. This can be for a current or previous period/year. You can even set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Report Basis Accural: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Year To Date Compare this report with the report generated from the beginning of the financial year to this date.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customize Report


Cash Flow Statement

This report contains all the money that is flowing in and out of your organization from different sources like operations, investments and financing.

To view this report:

Let us take a look at the different sections that this report contains:

Cash Flow from Operating Activities
The business activities carried out by an organization are called operating activities. Money that is coming in from such activities is recorded under accounts such as Net Income, Accounts Receivable and Inventory Asset.

Click any of the sub-fields to view a drill down of any account.

Cash Flow from Investing Activities
As a business, you would be looking to invest in various assets for its smooth functioning. Cash flow resulting from such activities will be displayed here.

For example, buying stationery, furniture for a new branch of your office. 

Cash Flow from Financing Activities
Sometimes, you might want to raise funds for your organization or clear up any pending debts or loans. You can create transactions for any such activities in Zoho Books for them to reflect in your accounts. 

In Zoho Books, you can record such transactions in the Banking module under a bank.

Net Change in cash
Sum of the cash flow from operating, investing and financing activities.

Cash Flow Statement

Note:
You can click any account to view it’s drill down summary.

To customize this report:

Customize Report

You can customize the report based on the following filters:

Filters Description
Date Options Select the time period for which you want to generate the report. This can be for a current or previous period/year. You can even set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Year To Date Compare this report with the report generated from the beginning of the financial year to this date.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customize Report


Balance Sheet

The balance sheet is a statement that summarizes the balance of money in all the accounts under various categories like assets, liabilities and equities in your organization.

To view this report:

Let us take a look at the different accounts that this report contains:

Assets
Value of all the assets in your organization. Some of the asset accounts in Zoho Books include:

Liabilities & Equities
All the liabilities and equities that are recorded in your organization. Some of these accounts include:

Balance Sheet

Note:
You can click any account to view its drill-down summary.

To customize this report:

Customize Report

You can customize the report based on the following flters:

Filters Description
Date Options Generate a report for ever month year and other time intervals or set a custom time period of your own.
Compare With Compare the report with previous period(s) or year(s).
Report Basis Accural: Values are generated when the transactions are created.
Cash: Values are generated when they receive the cash.
Reporting Tags Filter your reports based on the reporting tags that you have created.

Customize Report

Business Performance Ratio

The Business Performance Ratio report helps you to evaluate the performance of your business by comparing different aspects of a business. These reports help you to gain insights into your company’s financial structure and analyze its financial health.

The business Performance Ratio report provides you with these eight dedicated ratio analyses to assess your business:

Ratio Description
Current Ratio A liquidity ratio that helps a business understand if they will be able to pay their short-term obligations or those due within one year.
Gross Profit Ratio A profitability ratio that helps you understand the operational performance of your business.
Debt Ratio The ratio of total debts to total sales. It shows if a business will be able to pay off its liabilities with its assets.
Net Profit Ratio The remaining profit after all costs have been deducted from sales, and taxes.
Acid Test Ratio/Quick Ratio Helps a business understand if it has sufficient short term assets to pay off short term liabilities.
Receivable Turnover Ratio A measure of the efficiency of a business to collect its dues from its customers.
Debt To Equity Ratio A ratio that helps businesses understand the weight of total liabilities and debts against the shareholders’ equity.
Operating Cost Ratio A measure of business management’s efficiency at keeping costs low while generating revenue.

To view the business performance ratio report:

Each of these eight ratio analysis comes with a dedicated dashboard that illustrates the performance of your business over time.

Reports

To customize this report:

Field Description
Date Range Select the period for which you want to generate the report.
As of date An effective date until when you want to generate the report.
Reports
Was this document helpful?
Yes
No
Thank you for your feedback!
Want a feature?
Suggest
Switch to smart accounting software. Switch to Zoho Books.   Start my free 14-day trial
Zoho Books

Online accounting software
for small businesses.

Maybe Later