What is project collaboration?

Project collaboration is the practice of two or more people in an organization or team coming together and working by sharing knowledge, experience and skills. Involving all the project stakeholders, especially your clients during planning is essential to avoiding any changes and risking scope creep at a later stage of the project.

Key features of project management collaboration software

Key features of project management collaboration software

  • Collaborating with teams and clients with instant messaging
  • Scheduling virtual audio or video meetings
  • Shared team calendars for keeping track of meeting and events
  • Social media like Feeds to stay updated about all the project activities
  • Forums where project members can ideate and discuss important topics
  • Team folders to synchronise and manage all project documentation
  • Internal wiki that can act as a repository of important information and processes

What are project collaboration tools?

Project collaboration tools are those with features that facilitate open communication between the project manager, team members and all other stakeholders involved in the project. Collaboration can be achieved by various means depending on the way you work. With some team members, you may prefer face-to-face meetings or instant messaging while with some others, you may just want regular status updates instead of directly getting involved in their day-to-day activities. There are project management collaboration tools that cater to some or all of these various aspects.

Why do project teams need collaborative project management software?

Project collaboration tools are those with features that facilitate open communication between the project manager, team members and all other stakeholders involved in the project. Collaboration can be achieved by various means depending on the way you work. With some team members, you may prefer face-to-face meetings or instant messaging while with some others, you may just want regular status updates instead of directly getting involved in their day-to-day activities. There are project management collaboration tools that cater to some or all of these various aspects.

  • Get projects done on time
  • Quickly find any information they need
  • Communicate and work together to achieve common business goals
  • Keep all stakeholders informed about important decisions
  • Track individual and team work to analyze progress

In order to fulfil these requirements, a project management collaboration tools have core elements like email, document sharing, group calendar, team collaboration (Calendar, Meetings) and real-time collaboration (Stream, Chat, Forums).

Project collaboration software

Benefits of project collaboration software

  • Create workspaces, collaborate with teams and track progress
  • Escalate critical issues and get immediate solutions from experts in the team with project forums
  • Project management and collaboration go hand-in-hand. Make quick decisions through group chat and eliminate the need to exchange a bunch of mails.
  • The best project collaboration tool empowers individuals to come together and unlock their group's potential.
  • Facilitate communication and enhance knowledge sharing among team members
  • Integrate all your work to assure a quality project for the clients at reduced cost

Things to look for in a project management collaboration tool

There are several important factors to look for in a project management collaboration tool. These are make or break features that ensure complete project collaboration is enabled for your team. Zoho Projects is a comprehensive tool that has all of these features. Let's check them out:

Stream of Latest Activities

Project Feed that facilitates online project collaboration by giving you a quick overview of the latest activities happening in your project. Learn More.

Collaborative project management software

Discuss in Project Forums

Forums are interactive message boards where one can post a topic and let ideas flow back and forth. Any group project involves discussions, unlike emails, all topics are available at a central location. Learn More.

Best project management collaboration software

Create intranet in Project Wiki

The Pages module in Zoho Projects offers an integrated wiki interface for your projects where you can create, share and organize your pages. Learn More.

Project collaboration tools

Chat with your Project Team

The chat rooms in our free project collaboration tool allow everyone on the project to quickly come together to discuss important topics and make decisions faster. Learn More.

Work overview - Project collaboration software

Shared Project Calendar

Calendar gives you the power to revolutionize the way your project team works. In addition, you can gather notes, post links all in one place. Learn More.

Project collaboration tool calendar

Schedule Team Events

Schedule team events, gather notes, post slides and manage all important meetings of a project from a single place. Learn More.

Online project collaboration tools

How does Zoho Projects stand as the best project collaboration software?

Zoho Projects provides the exact set of project collaboration tools which helps the team members involved in the project to come together, plan, collaborate and get work done faster. It helps you to create a project workspace to increase productivity, reduce costs and drastically improve collaborative efforts across geographically separated teams. It’s one of the best project collaboration software because of its

  • Get projects done on time
  • Quickly find any information they need
  • Communicate and work together to achieve common business goals
  • Keep all stakeholders informed about important decisions
  • Track individual and team work to analyze progress

In order to fulfil these requirements, a project management collaboration tools have core elements like email, document sharing, group calendar, team collaboration (Calendar, Meetings) and real-time collaboration (Stream, Chat, Forums).

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