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Chart of Accounts

In Zoho Practice, the Chart of Accounts lets you create accounts under a set of default account types. Once created, you can group these accounts into templates and propagate them to your client’s Zoho Books organization. Your clients can use those accounts to track transactions in Zoho Books.

Scenario: Patricia has a client, Charles, who is unsure about tracking his loan repayments in Zoho Books. To help him, Patricia creates a template with the expense account Loan Repayment. She then propagates the template to Charles’ Zoho Books organization, allowing him to track his loan repayments effortlessly.

The default account categories include:

Account Category	Default Account Types
Asset	Other Asset, Other Current Asset, Bank, Cash, Fixed Asset, Accounts Receivable, Stock, Payment Clearing Account, Intangible Asset, Long Term Asset, Deferred Tax Asset, Right to Use Asset, Financial Asset, Contingent Asset, Contract Asset, and Impress Account.
Liability	Other Current Liability, Credit Card, Long Term Liability, Other Liability, Accounts Payable, Overseas Tax Payable, Deferred Tax Liability, Loans And Borrowing, Lease Liability, Employee Benefit Liability, Contingent Liability, Financial Liability, Contract Liability, and Refund Liability
Equity	Equity
Income	Income, Other Income, Finance Income, and Other Comprehensive Income
Expense	Expense, Cost of Goods Sold, Other Expense, Manufacturing Expense, Impairment Expense, Depreciation Expense, Employee Benefit Expense, Lease Expense, Finance Expense, and Tax Expense.

Create a New Account

To create a new account in Zoho Practice:

Go to Settings.
Select Chart of Accounts under Templates.
In the Accounts section, click New Account in the top right corner.
In the Create Account pop-up, fill in the following fields:
- Account Type: Select the preferred account type.
- Account Name: Enter a name for the account**.**
- Account Code: Enter a unique account code for internal use.
- Description: Provide a short description on creating the account.
Click Save.

The account will be created.

Other Actions for Accounts

Once you create an account, you can edit or delete it.

To edit an account:

Go to Settings.
Select Chart of Accounts under Templates.
In the Accounts section, hover over the required account, and click the Edit icon.
In the Edit Account pop-up, make the necessary changes and click Save.

The account will be updated.

To delete an account:

Go to Settings.
Select Chart of Accounts under Templates.
In the Accounts section, hover over the required account, and click the Delete icon.
In the pop-up that appears, click Delete to confirm.

The account will be deleted.

Create Account Templates

To create a template with the accounts created in Zoho Practice:

Go to Settings.
Select Chart of Accounts under Templates.
In the next page, navigate to the Templates tab.
Click New Template in the top right corner.
In the New Template pop-up, fill in the following fields:
- Title: Enter a name for the template.
- Description: Provide a short description on creating the template.
- Accounts: Select the accounts with which you want to create the template.
Click Save.

The template will be created.

Other Actions for Account Templates

Once you create an account template, you can edit or delete it.

To edit a template:

Go to Settings.
Select Chart of Accounts under Templates.
In the next page, navigate to the Templates tab.
Select the required template.
In the pane that appears, click the More icon in the top right corner and select Edit from the dropdown.
In the Edit Template pop-up, make the required changes and click Save.

The respective template will be updated.

To delete a template:

Go to Settings.
Select Chart of Accounts under Templates.
In the next page, navigate to the Templates tab.
Select the required template.
In the pane that appears, click the More icon in the top right corner and select Delete from the dropdown.
In the pop-up that appears, click Delete to confirm.

The respective template will be deleted.

Propagate Accounts

Once you create a template, you can push the accounts to your client’s Zoho Books organization.

To propagate accounts using templates:

Go to Settings.
Select Chart of Accounts under Templates.
In the next page, navigate to the Templates tab.
Select the template with which you want to propagate accounts.
In the pane that appears, click Propagate Accounts.
In the Propagate Accounts pop-up, select the Client for whom you want to propagate accounts, and click Save.

The accounts included in the template will be propagated to the respective client’s Zoho Books organization. Your client can view the propagated accounts in the Chart of Accounts module of their Zoho Books organization.

You can also view the status of the account propagation in Zoho Practice. Here’s how:

Go to Settings.
Select Chart of Accounts under Templates.
In the next page, navigate to the Activity Logs tab.

The respective propagation will be displayed.