Onboarding software
What is onboarding software?
Onboarding software is an HR tech tool that organizations use to streamline and automate the entire onboarding process, including welcoming new hires, integrating them into the organization, facilitating training, and clarifying job responsibilities.
What are the benefits of using onboarding software?
- Provides an exceptional first-day experience by offering all essential information in a single, centralized location
- Helps new hires get up to speed by clarifying their roles and objectives and suggesting appropriate training programs
- Automates administrative tasks, including document exchange, e-signatures, identity verification, and more
- Keeps the entire onboarding process consistent across different locations, roles, and designations
- Engages new hires by providing all the key information about the company culture and facilitating collaboration with their team
What are the key features of onboarding software?
Look out for the following features in your next onboarding software:
- A user-friendly interface is non-negotiable when it comes to onboarding software. Opt for a system that provides an exceptional user experience and is easy to navigate, as you don't want to deter your new hires on day one.
- Candidate onboarding helps you stay in touch with your new hires, collect necessary documents, and complete paperwork even before their first day.
- Digital document management enables you to consolidate all the onboarding documents in a single place and e-sign them, making compliance a breeze.
- Onboarding workflows let you send automated reminders, welcome emails, create onboarding checklists, and send out applicable forms effortlessly.
- Training modules suggest all the training courses that employees have to complete to excel at their work from day one.
- Onboarding reports help you track the status of onboarding and identify any bottlenecks hindering the process from progressing.
Does onboarding software integrate with an ATS and HRMS?
Yes, onboarding software can be integrated with both an ATS and an HRMS. With an ATS integration, onboarding can be triggered as soon as a candidate accepts their offer letter, and all candidate data can be automatically synced to fill employee records. Similarly, integration with an HRMS allows organizations to streamline the next steps of the employee journey, such as assigning training programs through the LMS, managing attendance, configuring payroll, and tracking performance from day one. This creates a seamless flow of data among recruitment, onboarding, and ongoing HR processes.
Does onboarding software support compliance?
Yes, onboarding software is meant to make compliance incredibly easy for HR teams. It collects all the required legal documents, supports e-signatures, and centralizes all the records for audits. It ensures new hires complete mandatory forms and policies on time by sending automated reminders.
Who benefits from using onboarding software?
Onboarding software can benefit the organization, HR team, and new hires alike. With onboarding software, organizations can establish a standard, glitch-free onboarding process that creates a positive impression for new hires. This goes a long way towards boosting the organization's reputation and branding. It helps HR teams automate the manual administrative burden associated with onboarding, including paperwork, data entries, cross-team coordination, and more. Similarly, it helps new hires find all the information that they need in a single system so that they can settle into their role seamlessly.